Administrative Assistant Project

Carla J. Thomas

**** ******* *****

Houston, Texas 77085

713-***-**** Home

713-***-**** Cell

**********@***.***

OBJECTIVE To utilize my nearly twenty years administrative assistant

experience

EDUCATION

Houston Community College, Houston, Texas-Associates of Arts Degree, 2005

Barbara Jordan Technical Institute, Houston, Texas-High School Diploma

SKILLS

Typing ~ 60 wpm MS Office 2007 Dictaphone

Medical Terminology

MS Outlook SAP Expense Reports Legal

Terminology

ADDITIONAL INFORMATION

Michael E. DeBakey Veterans Administration Hospital, Houston,

TX -Volunteer

Gateway to Care, Houston, TX - Volunteer

U. S. Army - 4 years - Attained rank of Specialist Four

EXPERIENCE

El Paso Corporation, Houston, Texas

2000 - 2009

Sr. Administrative Assistant - Corporate Governance Department

. Assisted Real Estate, Securities & Exchange and Corporate Benefits

attorneys for the Corporate Governance Department

. Backup Administrative Assistant to VP and Associate General Counsel

and Corporate Secretary

. Assisted in compiling meeting material for monthly Board of Directors

meetings

. Assisted benefits attorney with executive compensation, long term

incentive plans, retirement & savings plans, pension plans and

committee appointment documentation

. Typed and edited contracts, agreements, secretary certificates,

banking authorities for domestic and international companies, and

merger/acquisition documents

. Handled highly confidential documents

. Prepared wire transfers per attorney request to the Security Exchange

Commission

. Processed and distribute incoming and outgoing mail

. Answered high volume phones

. Handled caller requests from external/internal counsel/ and Board of

Directors members or route calls to appropriate party

. Managed travel logistics both domestic and international for attorneys

. Tracked and prepared expense reports for attorneys

. Maintained calendars as assigned

. Coded invoices for payment

. Ordered office supplies via SAP for department

. Maintained and record itineraries for entire Corporate Governance

department

Carla J. Thomas Page 2

Various Temporary Agencies, Houston, Texas

1997 - 2000

Sr. Administrative/Executive Assistant

. Provided general administrative/executive support in various corporations

from managers to officers of corporations

. Directed, routed, screened calls, with internal & external callers

. Opened and routed incoming mail

. Made extensive international and domestic travel arrangements

. Regularly prepared international & domestic expense reports and coded

invoices

. Scheduled meetings using MS Schedule Plus, Lotus Organizer and MS Outlook

. Maintained calendars

Brown & Root, Inc., Houston, Texas

1990 - 1997

Sr. Project Secretary (8/94 to 1/97)

1. Provided general administrative and secretarial support to the Project

Directors and Engineering Managers

2. Arranged facilities coordination for new personnel arriving on project

(i.e. telephone & computer setup, office or cubicle space setup, logon

id's)

3. Handled all travel arrangements for project; both domestic and

international

4. Coordinated and assisted in project meetings

5. Assisted with coordination, preparation, and production of special

reports and other projects

6. Ordered office supplies for entire project staff

7. Reviewed, verified and batched time sheets

8. Prepared and edited correspondence, memos, engineering specifications,

and minutes of meetings

9. Maintained project files

10. Generated weekly and monthly status reports consisting of presentations

and spreadsheets

Brown & Root, Inc., Houston, Texas

Project Secretary (5/91 to 7/93)

11. Provided support for Project Engineers and other project personnel

12. Prepared correspondence, memos and engineering specifications

13. Scheduled and coordinated project meetings, client luncheons, and

travel arrangements

14. Coordinated facilities and communications arrangements for new

personnel

15. Expense reports-both domestic and international

Maintained project files

Brown & Root, Inc.

Departmental Administrative Assistant (2/90 to 4/91)

17. Provided support to the Business Development and Administrative Manager

for the Civil Engineering Department

18. Transcribed and edited correspondence

19. Provided back-up support to the Vice President's secretary

20. Coordinated meetings and travel arrangements

OTHER POSITIONS HELD

Criterion Group - Executive Assistant

City of Houston - Procurement Clerk

U.S. Army - Administrative/Communications Clerk

Contact this candidate