Assistant Executive
Resume:
Maryanna G. Ramirez
Miami, Florida 33183
Re: Executive Assistant/Personal Assistant
Dear Sir or Madam,
I am writing in response to the Executive Assistant position. I learned of
this opportunity on Indeed.com. I have my M.A. from Syracuse University,
and I have over five years of administrative experience that entailed
office management, project support and executive assistance. I am
confident that my previous work history will allow me to provide excellent
executive assistance to senior management.
For two years, I worked at Syracuse University Art Galleries (SUArt). I
assisted the Director and Assistant Director/Curator to research and
implement exhibitions, write grants and execute public programs. I worked
within multiple sectors of the gallery, all of which demanded strong
written and oral communication. I regularly communicated with visitors,
staff, professors, and administration.
My administrative positions at DePaul University and the American College
of Surgeons required office management skills, diplomacy, high levels of
organization and multi-tasking. I tracked department spending and
procurement card purchases while working in the DePaul University Honors
Program Office. In both organizations, I planned events and meetings that
ranged from seven to over two hundred people. These events entailed
arranging for the logistics at on-site and off-site locations for students,
academics, doctors, and industry executives. At the American College of
Surgeons, I provided executive assistance to the Director of the Division
of Education. This included managing his professional and personal
calendar, travel arrangements, correspondence, and a variety of other
duties. Further, I am proficient on Mac and PC, all Microsoft Office
programs, Filemaker, InDesign and Photoshop.
Please find my resume included with this letter. I am very excited to
learn more about this position and company. I would very much appreciate
the opportunity to discuss my qualifications. You may reach me at (773)
592-7213. Thank you for your time.
Sincerely,
Maryanna G. Ramirez
Maryanna G. Ramirez
13239 S.W. 87 Tr., Miami, FL 33183 ? 773-***-**** ?
************@*****.***
Education
Master of Arts, 2009
Syracuse University, Syracuse, New York
Bachelor of Arts, 2005
DePaul University, Chicago, Illinois
Work Experience
SUArt Galleries, Syracuse University
Syracuse, NY
Graduate Assistant
08/2007 - 07/2009
- Created and implemented a docent program for exhibitions.
- Assisted in the installation and de-installation of exhibitions.
- Presented tours and lectures to classes, faculty, alumni, private
receptions, secondary and primary schools, and community groups.
- Researched funding sources and applied for state, regional and private
grants.
- Obtained image rights for the exhibition catalogs through Art Resource
and VAGA
- Wrote podcast scripts, wall labels, wall text, and website text for
several exhibitions.
- Supported various gallery projects, including research of the permanent
collection, general art handling, and proofreading and copyediting of
gallery publications.
- Cataloged prints for the Catalogue Raisonn of Seong Moy.
- Competent with PC and Mac, all Microsoft Office programs, Filemaker,
Photoshop and InDesign
American College of Surgeons
Chicago, IL
Administrative Associate, Division of Education
06/2006 - 08/2007
- Provided multi-faceted executive assistance for the Director of the
Division of Education, including the maintenance of his calendar and
travel arrangements.
- Coordinated fundraising and planning meetings with corporations and
College associates.
- Acted as the staff liaison for the Committee on Education, various
subcommittees, task forces, and other projects.
- Took the minutes at staff meetings and committee meetings.
- Corresponded regularly with the leadership and high-ranking officials of
the College.
- Maintained discretion and diplomacy with all proceedings.
DePaul University Honors Program
Chicago, IL
Program Assistant
10/2002 - 06/2006
- Oversaw the general operations of the Honors Program office.
- Tracked spending and purchased supplies.
- Managed and hired student workers.
- Arranged for volunteer opportunities for students in the Program,
including blood drives, teams for the ACS, and various one day volunteer
opportunities.
- Updated and maintained the Honors Program website and database of
student records.
- Planned Honors Program events, lectures, and meetings, which included
reserving space, ordering catering, and arranging transportation. These
events ranged from 15-250 people.
- Regularly interacted with current and incoming students.
- Occasional clerical and receptionist duties
Volunteer Experience
Art Prize Grand Rapids,
MI
Office Assistant (Volunteer)
08/2009 - 10/2009
- Assisted event organizers with office and event logistics. This
included updating the website calendar of events, answering phone calls
from artists and visitors, helping set up various event sites, registering
visitors, contacting artists for their written statements, and
photographing installations around town.
American Red Cross
Syracuse, NY
Volunteer 08/2008
- 05/2009
- Initially, I volunteered with the American Red Cross Club of
Syracuse University. In this role I registered people for blood drives. I
eventually contacted the city's Red Cross chapter, and offered to research
grants and funding opportunities. In this role, I identified local funding
opportunities for a Youth Services project.
Awards
2007 - 2009
Full-tuition scholarship, College of Liberal Arts, Syracuse University
Graduate assistantship, SUArt Galleries, Syracuse University
2001 -2005
Centennial Scholarship, DePaul University
National Collegiate Scholar, DePaul University
Honors Program Graduate, DePaul University
Dean's Award for Scholastic Excellence, DePaul University
Dean's List, DePaul University
2002
Smith Scholarship, Art Institute of Chicago
References
Domenic J. Iacono, Director
Syracuse University Art Galleries
Syracuse University
018 Sims Hall
Syracuse, NY 13244
315-***-****, ********@***.***
Nancy Grossman, Assistant Director
Honors Program, DePaul University
990 West Fullerton Ave, Suite 1300
Chicago, IL 60614
773-***-****, ********@******.***
Contact this candidate