Administrative Assistant Project Manager

Elsie Rosa

**** *. *******, #**

Chicago, Illinois 60641

Cell Phone: 773-***-****

Email: ***************@*****.***

Skills:

Microsoft windows, Springbrook, Outlook, Power Point, Publish,

BeSavvy, Front Page, EGov

Employer:

Village of Lincolnwood 01/07 - 02/10

Administrative Secretary - Support for the Mayor, Administrator, Human

Resources Director, Community Development Director and Assistant to

Village Administrator

Functions:

Schedule Interviews, create check requests, post legal notices on the

Village Web, notify media of bid openings, maintain Clerk's Office

official records, type and format minutes, PDF and link meeting

packets for Trustees, reconcile credit card invoices, create expense

reports. Responsible for travel arrangements, schedule individual and

group meetings, as well as employee training. Reserve conference

rooms and equipment necessary to facilitate meetings, order supplies,

coordinated all food and liquor inspection with the Health Department.

I register voters for all elections and worked closely with David

Orr's office to utilize our facilities for polling locations (four).

Coordinated Artist's work for display in the Village Hall including

coordinating reception parties for viewing of residents and nearby

Village's. Type all highly confidential documents for our Human

Resources Department. Other duties as assigned.

Employer:

Chicago Sun Times, Chicago, Ill. 03/04 - 12/06

Executive Administrative Assistant to Chief Financial Officer

Functions:

Heavy outlook calendar maintenance (appointment reminders), disburse

mail accordingly, obtained security clearance for new hires and

consultants, travel arrangements (limo, hotel, air and vehicle),

reconciled monthly AMEX and Diners Club invoices. Kept constant

communications with General Counsel, Publishers, President, Vice

Presidents and other "key" Executives pertaining to meetings,

workshops, hearings, departmental minutes, etc. Proofread all

incoming/outgoing correspondence, processed all invoices, ordered

office supplies for the Finance Department, and filled out necessary

forms for IT, email and blackberry access for all Print Master and

Front Page.

Employer:

R.M. Chin & Associates, Inc., Chicago, Ill. 10/03 - 02/04

Executive Administrative Assistant/Assistant Project Manager to the

V.P. and Sr. Architect

Functions:

Disbursement of weekly Meeting Minutes for regarding ongoing projects,

constant communication with Architects, contractors, City of Chicago

Licensing Department and permits, generate correspondence to all

project managers, upload progress reports and cash flow figures

monthly for the CHA Portal, log all bulletins, contractors proposals

and change orders as well as obtain the "specific" signatures for

approvals, keep calendar, schedule meetings (send out reminders).

Download job site improvement photos for clients, keep the corporate

files, copy and gather proposal information to send out bids for City

jobs. Review and approve fund disbursement to Subcontractors, Sub

Consultants, and Architects etc. Processed expense reports for Company

President, Senior VP and the Sr. VP of Architects.

Employer:

A & E Construction, Chicago, Ill. 07/93 - 09/03

General Office Administrator to President

Functions:

Payroll appointments, coordinated working schedule for employees,

maintained inventory of materials, reconciled accounts using One Write

Plus accounting system. Handled all company deposits, personnel

functions (updated employee policy and procedures, maintained

database, gathered certificates, licenses, permits. Scheduled all

final inspections for clients, architects, general contractors,

gathered lien wavers and followed up with bank to secure timely

payment disbursements.

Employer:

Sara Lee Corporation, Chicago, Ill. 11/87 - 07/93

Administrative Assistant-Human Resources to Sr. V.P. of Compensation, disburse mail, filing, setting up company accounts with vendors,

purchasing, general correspondence incoming and outgoing, accounts

payable/receivable. Distributed bi-weekly customer progress reports.

Scheduled client

Functions:

Maintained Dbase of sensitive information on key executives (salary,

bonus, stock, etc.). Disseminate personnel action form when required

throughout the Corporate Office and divisions (used for raises,

bonuses etc.). Heavy HR functions. Gathered financial information

for Board presentations. Recorded invoices pertaining to corporate

Officers financial counseling, processed legal counseling invoices.

Organized large mailings to top SLC Managers and Board of Directors.

Updated all policy and procedures manual throughout SLC Corporate and

other entities. Arranged all HR travel. Kept all subscriptions and

publications up to date throughout the Compensation/Human Resources

department and all for all the Divisions as well. Worked on the

preparation of the acquisitions, mergers and joint ventures

presentations for the Board of Directors as well as the financial

statements of companies owned. Worked with expatriates and presented

proposals. Worked as Human Resources Generalist and scheduled all

interviews for administrative level personnel, conducted new hire

orientation (went over all company benefits, enrollment forms, showed

and explained benefits movie) obtained security access key cards,

photo I.D.'s, computer passwords etc., conducted exit interviews and

went over cobra benefits.

Employer:

All-States Inc., Chicago, Ill. 06/82 - 03/87

Assistant and Purchasing Agent to Comptroller

Functions:

Purchased all necessary materials to maintain the company in a

functioning order, initiated price negotiations with vendors,

conducted inventory of all materials from office supplies to packaging

and resin. Updated and distributed all policy and procedures manual,

translated all outgoing materials to Spanish, kept track of all vendor

lists and pricing, created Dbase with bar code information for all

outgoing materials.

I'm fluent in Spanish

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