Administrative Assistant Manager

Debra Shaw

____________________________________________________________________

*******@*****.***

Cell Phone: 609-***-****

Work Experience:

*/** - ******* ****** ****** State College

Trenton, New Jersey

Confidential Assistant

. Maintain calendar for the Director of Community Affairs &

Government Relations by determining the importance of the

requested meetings and avoiding conflicts. Prepare

briefing materials and travel directions prior to meeting.

. Responsible for domestic travel arrangements.

. Apprise the Director of time sensitive issues/materials as

they occur. Review all incoming mail to ascertain

importance to the department.

. Process expense reports on Ceridian Expense Manager System.

Prepare purchase orders and maintain up-to-date records of

budget expenditures and other incoming invoices requiring

payment.

. Work closely with Director to develop and distribute

communications to various constituencies including

government officials, community leaders and external

college officials.

. In coordination with Director assist with organizing

Community Meetings & Official Receptions.

. Answer and screen telephone calls for Director, taking

detailed messages or assist caller when possible.

. Complete registrations for professional meetings,

conferences and seminars.

. Responsible for scanning documents into Singularity Index

Module.

. Organize and maintain filing system.

9/04 to 7/07 MSCI Barra Inc.

New York, New York

Administrative Assistant

. Maintain Executive Directors calendar by accepting meeting

requests and avoiding conflicts.

. Responsible for arranging domestic and international

travel.

. In coordination with Group leader assist in preparing for

annual offsite.

. Ensure international and domestic attendees are provided

with meeting materials.

. Arrange Domestic and International meetings/conference

calls.

. Process expense reports on Expense Management System.

. Arrange candidate interviews.

. Answer and screen telephone calls for Executive Directors,

taking detailed messages

. Responsible for incoming corporate inquiries, which entails

sending inquiry to appropriate domestic or international

group for response. Format response and send out to

client. Maintain database of corporate inquiries.

1/89 to 11/03 TD Securities (USA) Inc.

New York, New York

Administrative Assistant/Trading Floor

. Assisted Managing Directors and Vice President/Directors

in the Credit Derivatives Group.

. Prepared performance evaluations and various

correspondences.

. Maintained calendars and made travel arrangements.

. Processed payroll for groups on trading floor.

. Maintained records of accrued vacation and sick time.

. Processed expenses and handled discrepancies of payment as

they occurred.

. Organized and maintained filing system.

Skills: Proficient in Microsoft Word, Outlook, PowerPoint and Excel,

XMS Expense Report Database, Concur ExpenseLink, and Datatel

Purchase Order database

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