Manager Management
Resume:
Claire Woody
Washington, DC 20019-3080
******.*****@*****.***
Education and Training:
B.S., Business Management, Jackson State University
Postgraduate work in Finance, University of DC
Certified Grant Specialist, Research Associates
Summary of Experience:
Over five years of contract closeout experience, over three years of grant closeout experience,
over five years of Government accounting, over 2 years of public accounting, and over seven years
of auditing. Working knowledge of the following regulations: Generally Accepted Auditing
Standards (GAAS), Generally Accepted Accounting Principles (GAAP), Cost Accounting Standards
(CAS), Code of Federal Regulations (22CFR226), Federal Acquisition Regulation (FAR), Defense
Contract Audit Manual (DCAM), Department of Defense Instructions, and Office of Management
and Budget Circulars. Possess a certification for Grants Specialist. My experience consist of:
contract and subcontract closeout, grant administration, reconciling expenditures of
subcontractors and contractors to funded accounting systems, creating spreadsheets and
schedules, researching standards and regulations, planning and organizing audits, analyzing
financial information, reconciling general ledger accounts and bank statements, writing audit
reports and programs, and interviewing all levels of personnel.
Specific Work Experience:
Grants Administrator, USGC, Inc. - TSA 2008 to 2009
Assisted the Financial Assistance section in ensuring the recipients are complying with the OMB
A-133. This includes retrieving single audit reports from the clearinghouse web site, reviewing
reports to ascertain if there were any findings, data entry by updating the data base and other
duties as assigned. Sent grant recipients modifications and performed grant closeouts.
Contract Closeout Specialist, ACT Consulting - USDA 2008
Administratively closed expired contracts which consisted of performing desk audits to reconcile
USDA payable amount to contracts to the contractors stated receivable amount, send closeout
documentation to the Contracting Officer Representative (COR) and the contractor’s Contract
Manager or point of contact. Documented the contract file with closeout data, updated tracking
spreadsheets to maintain accuracy and archived closed contracts.
Contract and Grant Closeouts, Various staffing companies 2006 to 2007
Electronically created requisitions to modify contracts for closeout, requesting releases for
procurement actions within the Prism database, reconciled vendor invoice payments to the
procuring agency’s disbursements within TEAM Web and other databases, notified the Contracting
Officer Technical Representative of contracts’ expiration with attached performance evaluations
and notified the vendors to fill out the closeout documentations which are needed to formally close
the contracts. Performed reconciliations of grantee payments to grantor’s receivables, contacted
grantees to solve disputes and writing letters notifying grantees when grants were closed.
Performed grant accounting and currently performing contract administration for an IT company.
Contract/Operations Manager, Ajilon Solutions - Easter Seals Project ACTION 2005
to 2006
Managed and monitored contract procurements, the solicitation of proposals, identification of
potential contractors and with other staff, the development of problem and work
statements. Coordinated proposal submissions and reviews, performed cost and price analyses,
prepared contracts for signatures, award documents, and associated processes for selecting and
contracting with vendors. Reviewed policies and procedures for contract procurement, review, and
management; monitored reporting, invoicing, and receipt of required deliverables and services
from contractors and vendors; and tracked invoices, maintains comprehensive files regarding
contractor and vendor financial reports and worked closely with the Corporate Finance Department
regarding financial tracking and necessary budget reconciliation. Managed and performed contract
closeout procedures.
Senior Grants Administrator, Brace Management Group, Inc. 2003
to 2005
Provided supervision for the grant closeout staff Administrators of four that entailed: timekeeping
and workload management by reviewing and analyzing dollar value and complex grant actions for
all closeout activities. Supported the Program Manager with special projects related to grant
closeout policies and practices. Analyzed proposed prices or costs of submitted financial status
reports, conducted file assessments of assigned grants and determined closeout requirements,
and updated and tracked data in database inputted by staff. Obtained, assembled, and prepared
required closeout documentation necessary for proper closeout. Coordinated and communicated
effectively with grantees, as well as government officials to ensure timely, and accurate closeout
of assigned grants. Gave reports on a monthly basis of staffs’ achievements and their obstacles to
Management and provide assistance and trained staff.
Grants Management Specialist, D.C. Department of Health 2002 to
2003
Monitored 15 sub-grants for the agency which included, invoice reviews, report writing, interview
sub-grantees, planned, organized and conducted site visits, researched policies and procedures,
and communicated status or changes to sub-grantees as well as to Managers. Ensured sub-
grantees are complying with the grant agreement, OMB A-122 and sub-grantee invoices are in
accordance with GAAP.
Semi-Senior Auditor, Thompson, Cobb, Bazilio and Associates 2001 to 2002
Performed financial statement and A133 audits for non-profit and for profit companies. As a team
member, duties include auditing accounts in trial balances, interviewing staff, creating schedules
and workpapers and assist in the issuance of reports. As a Team Leader, duties include assigning
tasks, coordinating workflow, tracking time, and reviewing work products. Bank reconciliation of
cash accounts, prepared adjusting journal entries, wrote procedures and learned new accounting
systems was among other tasks.
Senior Internal Auditor, Washington Metropolitan Area Transit Authority 1996 to
2000
Duties included conducting interviews, data gathering, writing audit reports, researching criteria,
analyzing data, developing audit programs, and being a Cognizant Auditor to other departments
within the Authority. In addition, performed risk assessments, benchmarking projects, flow charted
processes and other special assignments.
Senior Contract Auditor – Conducted various types of audits, such as: consultant proposals,
financial settlements, pre-awards, contract closeouts, joint developments, master agreements, and
contract multi-tasks billings. Duties included data gathering, creating spreadsheets, report writing,
analyzing data, developing indirect rates, and verifying charges to contracts. Other duties
consisted of interviewing audit clients, planned and organized site visits, researched prior audits,
and communicated audit status and results to audit clients as well as managers.
Financial Analyst, Development Associates 1995 to 1996
Prepared and developed cost projections, cost analyses, financial reports, and budgets for
contracts and proposals were among the duties performed. Processed requests for funds, check
requests, and tracked all project expenses as well as financial flows.
Accounts Payable Accountant, Mattress Discounters 1994 to 1995
Processed and paid all leases for the retail stores located on the East Coast and Mid-West.
Including calculating rents, common area maintenance, property insurance, and real estate tax
increases stated in the lease agreements. Also processed expenses for the stores located in
Maryland, Virginia, and the District of Columbia. It included batching, coding, and entering the
data in the various accounting systems.
Auditor, Department of Defense, Inspector General’s Office 1989 to
1993
Conducted all aspects of auditing defense contracts for the agency. This included: developing and
researching potential audit topics; developing and writing audit findings; creating spreadsheets,
audit folders, and workpapers; researching prior audit coverage along with relevant criteria.
Planned, organized, and coordinated travel and site visits; wrote segments of the draft and final
audit reports; and administered various audit techniques such as interviewing, computer testing,
developing questionnaires to test client compliance, and random sampling to obtain an audit
universe. Conducted technical reviews of draft and final audit reports ensuring the reports were
prepared according to OIG-AUD Instruction 130-1 and Generally Accepted Auditing Standards.
Operating Accountant, Department of Treasury, Bureau of the Public Debt 1988 to
1989
Verified and reconciled monthly balances in various bill, bonds and notes accounts, submitted
accountability reports to auditors of the Federal Reserve Board and the Board of Governors of the
Federal Reserve System and conducted internal audits on unissued as well as vault specimen
securities, imprest funds and custody accounts. Researched operating problems by reconciling
cash imbalances of the bills, bonds and notes.
TECHNICAL SKILLS & TRAINING
Personal Computers, laptops, word processing equipment, typewriters, scanners, fax
machines, and copiers.
Lotus, Quattro Pro, Excel, Paradox, Xywrite, MultiMate, MS Word, Word Perfect, Framework,
Enable, PageMaker, MacWrite, AS400, Macola, Oracle, Storis, JD Edwards, FoxPro, ACCPAC Plus,
Visio, STARS, MOCAS, A/S2, Quickens, Quick Books Pro, Solomon, Fundware, and Cougar Mountain.
Contract Administration, Cost and Price Analysis; High-Impact Communication Skills for
Women; Developing an Indirect Cost Rate Proposal and Cost Allocation Plan Under A-87; Public
Policy Compliance Issues for Recipients; Overhead and other Indirect Cost Rates; Better Business
Writing; Government Contract Audits; Using Risk Assessment to Build Individual Audit Programs;
Auditing Through Analytics; Crystal Reports; Cost Standards & Allocation Plans; USAID Rules &
Regulations; and the Federal Acquisition Regulations.
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