Manager Office
Resume:
LINDA
STEELE
***C AMBERLY DRIVE
MANALAPAN, NJ *7726
***********@*********.***
Cell: 732-***-****
SUMMARY
Office/Facilities Manager with extensive experience in the development,
execution and maintenance of a well run Facility in a professional service
environment
EMPLOYMENT
December 08 -Present
Rafter and Associates PLLC, Insurance Defense Law Firm
Office Manager-Book keeper-HR-Facilities- Supervisor - Support Staff-
. Responsibility for upkeep of office.
. Responsibility in many diverse areas, including but not limited to
Space Planning; Office Relocation; Office Construction and Upgrades.
. Coordinated with moving company during each phase to ensure a smooth
and problem free move.
. Manage reception and mailroom functions as well as all the purchasing
for the New York office.
. Payroll reporting; benefits; Human Resources; hiring of support staff;
time keeping
. Manage all insurance policies from enrollment to renewals.
. Monthly Billing
. Accounts Payable and Receivables
. Collections
. Work closely with outside computer consultants and phone vendor
Accomplishments:
. Coordinated the planning and setup of the new Rafter and Associates
office. This included coordination and supervision of all phases of
construction and supervision of wiring for voice and data. Oversaw all
necessary purchases such as office equipment.
. Coordinated with moving company to ensure a smooth and problem free
move.
. Coordinated closing of Babylon, NY office and their move to NY office.
May 2000- September 08
Corbis New York, NY
Office Manager-Facilities Manager/ Supervisor - Support Staff- Event
Planner
. Responsibility in many diverse areas, including but not limited to
Space Planning; Office Relocation; Co-Location and Integration; Office
Construction and Upgrades.
. Furniture and Equipment Purchasing; Vendor Contact; Negotiations with
Building Management; Recruiting.
. Interviewed, hired and trained support staff
. Company Event Planning.
. Managed four New York locations and supervised the moving of
different departments between locations. Worked extensively with
contractors and architect to ensure each construction project was
delivered on time and within budget with little or no impact to
operation of business. Developed and monitored budgets for each
project.
. Coordinated with moving company during each phase to ensure a smooth
and problem free move.
. Oversaw reception and mailroom functions as well as all the purchasing
for the New York office.
Accomplishments:
. Coordinated the planning and setup of two additional floors at the
main facility in New York and three floors at another Corbis New York
location. This included negotiations for architectural services,
supervision of architects through planning and design phases,
coordination and supervision of all phases of construction from
demolition through build-out and finishes work, design and supervision
of wiring for telephones. Oversaw all necessary purchases such as
office equipment (copiers, fax machines, computer equipment etc.),
supplies and furniture including cube systems.
. Developed Evacuation and Emergency procedures and implemented a Safety
Committee that participates in training and development to ensure a
safe work environment.
. Successfully headed a variety of charitable events including a Blood
Drive; Coat and Clothing Drive; Toy Drive and a Building wide 9/11
Fundraiser.
. Implemented new procedures for our mailroom that provided better
Customer service and quicker distribution of all mail and incoming
packages.
. Over a course of three years, have been involved from the planning
through the execution of twenty five major moves of various
departments to different Corbis locations in New York City.
. Supervised the moving of the Corbis archival files (180 file cabinet
and 500 banker boxes) from one location to another under strict
guidelines and restrictions (including the weather).
. Have successfully planned and implemented over 150 interoffice moves
of individuals and whole departments to make room for new incoming
staff from our other locations and for a better work flow.
. Worked closely with HR and was part of New Employee Orientation.
. Performed Performance Reviews and worked closely with staff to develop
annual department and personal goals.
June 1999-May 2000
PML Furniture Group LLC, Contract Furniture Specialists
Office Manager-Facilities Manager/Supervisor- Support Staff
. Responsibilities in many diverse areas, including but not limited to;
Employee Benefits; Purchasing; Vendor Contact; Negotiations with Building
Management and Recruiting.
. Interviewed, hired and trained support staff.
. Assisted the President and controller with all aspects of office
functions. Supervised the mailroom staff and oversaw all shipping
activities.
Accomplishments:
. Coordinated the planning and setup of an additional floor at the
corporate headquarters in New York. This included negotiations for
architectural services, supervision of architects through planning and
design phases, coordination and supervision of all phases of
construction from demolition through build-out and finishes work,
design and supervision of wiring for telephones. Oversaw all
necessary purchases such as office equipment (copiers, fax machines,
computer equipment etc.), supplies and furniture.
. Purchased and oversaw the installation of the Norstar Telephone Key
System at three locations and the installation of telephone call
management software system.
. Researched, reviewed, selected and implemented new employee benefits
including dental and long-term disability insurance.
April 1994-June 1999
THE AYERS GROUP, INC., Outplacement and Executive Recruiting Company
Office Manager - Facilities Manager/ Supervisor-Support Staff-Personal
Assistant
. Responsibility in many diverse areas, including but not limited to
Employee Benefits; Payroll.
. Accounts Payable; Accounts Receivable; Monthly Financial Status
Reporting; Purchasing.
. Vendor Contact; Negotiations with Building Management.
. Recruiting, Interviewing, hiring and training of all support staff;
Conference and Event Planning; Travel Arrangements and Medical Coverage.
. Assisting the President in all aspects of office functions.
. Supervised the mailroom staff and had full responsibility for all
shipping and receiving.
. Adept at working within precisely set limits of time and budget.
Superior ability to expedite multiple projects effectively due to
strength in planning and scheduling, communication; ability to track and
follow-through on details with careful attention.
Accomplishments:
. Purchased and managed the installation and software changes for three
Northern Telecom Meridian One PBX systems--including the conversion to
direct dial service and installation of telephone call management
software system.
. Coordinated the planning and setup of additional facilities, Norwalk,
CT and Princeton, NJ offices, as well as two additional floors at our
the corporate headquarters in New York. This included negotiations
for architectural services, supervision of architects through planning
and design phases, coordination and supervision of all phases of
construction from demolition through build-out and finishes work,
design and supervision of wiring for telephones. Oversaw all
necessary purchases such as office equipment (copiers, fax machines,
computer equipment etc.), supplies and furniture as the
. Coordinated company sponsored events
. Implemented the publishing of partners' manual and various brochures
to identify the locations of our partner offices throughout the world,
eliminating costly phone calls to Partner Corporation.
1984-94
NASCO -Cost Estimating-Construction Management
Office /Facilities Manager/Personal Assistant to the President/
Supervisor of Support Staff
. Responsibilities included many diverse areas including Employee Benefits;
Extensive Vendor Contact; Payroll; Accounts Payable; Accounts Receivable,
Recruiting, Event Planning and Purchasing.
. Staff training.
. Purchased and implementing new telecommunication system.
. Planned and implemented three company relocations, each time to larger
quarters.
SKILLS
Microsoft Office
Accounting Software-Quickbooks
Time Slips Time Matters
Notary Public
EDUCATION
New York City Community College
Accounting
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