Assistant Executive

NICOLE C. MASON

*** ***** ******* * Upper Marlboro, MD * 20774

240-***-**** * ********@*****.***

OBJECTIVE

I am pursuing opportunities that will allow me to implement my advanced

organization, multi-tasking and staff management expertise. I am aiming to

execute my distinguished levels of professionalism, team work and self-

motivation to enhance my employer's effectiveness and productivity. I am

seeking long term intermediate to advanced level career opportunities with

organizations that cultivate the potential for employee growth and

development.

PROFESSIONAL QUALIFICATIONS

* Proficiency in all Microsoft applications, Misys, Therawriter, SRS, Lotus

Notes,

PeopleSoft, PA edit admin & review

* Typing Speed: 70 WPM

* Professional and personal strengths include: strong work ethic, fast

learner, outstanding leadership,

management and people skills, punctuality, remarkable sense of

creativity, and great ability to work

in a team setting, or independently. I have a take charge attitude and

always display professionalism.

EDUCATION

1996-2000

Elizabeth Seton Catholic High School

Bladensburg, MD

3.6 GPA

2000-2006

North Carolina State University

Raleigh, NC 3.4 GPA; Earned a BS

in microbiology and a minor in genetics

EMPLOYMENT

Sept. 2009-May 2010 Dermatology,

Laser &Vein Specialist of the Carolinas Charlotte,

NC

Clinical Administrator

* Evaluate, counsel and promote the growth and development of the clinical

and administrative staff

* Evaluate the effectiveness of dermatologic, cosmetic and/or surgical

services provided, and in

collaboration with clinical providers, devise improved techniques and

methods of implementation

consistent with national trends in the delivery of patient care.

* Conduct staff evaluations

* Establish work objectives for the clinical program; determine short- and

long-range goals, and plans

and implement strategies to achieve goals.

* Assure staff compliance with safety and health policies and procedures of

the DLVSC clinic and

ensure patient care is delivered in a safe manner consistent with health

promotion.

* Function as the executive assistant to the Medical Director and Executive

Administrators; duties to

include scheduling, managing calendars, travel arrangements, balancing

clinical and personal

budgets, managing phone and email correspondence, dictation, and

arranging and facilitating in

house meetings.

Continued

* Acts in the stead of the Executive Administrator when the Executive

Administrator is not on site.

* Coordinate, implement and actively participate in clinical affairs to

enhance the visibility and status

of the DLVSC clinic on a local, state, regional and national level;

i.e., promotional services, YMCA

vein screenings, open house events, etc.

* Correspond with pharmaceutical and marketing reps to maintain and enhance

clinical productivity

* Meet regularly with Medical Director, Executive Administrator and

Financial Administrator to

develop goals, objectives and plans for clinical improvement.

* Develop professional, administrative and managerial competence through

participation in continuing

educational programs.

* Organize all domestic and international travel arrangements for staff and

executives

*Manage the day to day operation of the clinic by supervising the clinical

and administrative staff

Sept. 2008-Sept. 2009

Duke University Physician Assistant Program

Durham, NC

Admissions Counselor and Staff Specialist

* Responsible for fully training staff assistants and orienting them with

job responsibilities and

program duties.

* Provide academic counseling for interested candidates and potential

applicants in regards to the

Duke PA

Program admissions standards of competitiveness, via personal

conference, phone or email

correspondence

* Act as executive assistant to the Associate Program Director, Director of

Admissions and Program

Director; duties to include calendar management, scheduling, arranging

and commissioning

meetings, govern professional correspondence, making travel

arrangements, etc.

* Project management to include organizing and leading Program Open House

events for

approximately 75 guests per session (once a quarter)

* Organize and maintain general admissions department files of records,

reports and correspondence

required for reference and efficient operation.

*Organize and manage sensitive and confidential documents and files within

the admissions

department

* Maintain organization of application files in the admissions department.

* Compile and summarize data and assist in preparing regular and special

reports requiring analysis

and evaluation of data need for student services and all admissions

based meetings

* Prepare files for incoming applications ensuring that corresponding

transcripts and CASPA

information is placed in each file.

* Meticulously review and verify applications ensuring that personal

information, course credit hours,

prerequisite courses with grades and patient care hours are entered

correctly and meet minimum PA

Program admission standards.

* Prepare and send out letters of rejection, interview invitation packets

and acceptance packets to all

applicants.

* Organize interview days for applicants/potential students, including

preparation of all materials

needed for both the student and interviewing potential applicants,

answering admission questions

and/or general questions about the Duke PA program.

* Elected health and wellness administrative liaison for the Duke PA

Program

* Elected administrative manager of DPAP disaster preparedness initiative

faculty and admissions

Committee Member.

Jan. 2007-April 2008

Raleigh Orthopaedic Clinic

Raleigh, NC

Physical Therapy Aide

* Assist therapist by performing therapeutic modality treatments

* Manage patient scheduling and corresponding insurance information

* Data entry to include patient information and history, therapy progress

and daily treatments

* Assist therapist with clinical upkeep and daily functioning while

training incoming therapy assistant

staff

* Assist with patient wound care, suturing and cleaning surgical incisions

* Supervise patient exercises and activity as assigned by the therapist

* Maintain therapist stats, therapy notes and Medicare recertification.

* Measure and document patients' levels of edema and overall rehabilitation

progress

* Assist therapist with constructing custom made splints for patients as

prescribed by the doctors

* Medical billing via patient encounter form completion

* Take patient histories and asses vital signs upon initial visit

* Act as executive assistant to the therapy supervisors; duties included

calendar management, travel

arrangements, professional scheduling, managing continuing education

courses and events,

arranging and preparing for meetings, managing phone and email

correspondence, etc.

2005-2007

Maxim Healthcare

Raleigh, NC

Mental Health and Wellness Technician

* Development of client behavioral building plans

* Responsible for performing direct client care

* Implementing and monitoring clients' individual program plans

* Monitoring career development and program implementation for adults

* Provide executive assistance to mental health coordinator

* Perform all clerical and administrative duties needed to maintain up to

date client files

2004-2005 Full time student; not employed

2002- 2004

The Share Group

Washington, DC

Sales and Marketing Fundraiser

* Requisition funds for charitable and non-profit organizations while

earning more than $10,000 in

bonuses over the course of two years.

* Organize and update patron information, files and donation histories

* Filing/bookkeeping and data entry

* Perform executive assistant and administrative duties necessary to

support clientele coordinator

2002-2003

Department of Family Services

Hyattsville, MD

Administrative Intern

* Maintain files and organize all information pertaining to the "Foster

grandparents" program

* Data entry for department of aging information and files

* Answer phones and record messages for department of aging constituents

* Make appointments and maintain weekly work schedules for departmental

program directors

* Assist with department of aging fieldwork projects

* Perform all administrative and executive assistant duties to support

program manager; duties

including file maintenance, faxing, calendar upkeep, creating

spreadsheets and presentations, etc.

* Act as administrative assistant to the Aging Department Manager

Contact this candidate