Manager Administrative Assistant

Malena Summers

**** ** **** **. ? Gainesville, FL 32608 ?

******.*******@*****.*** ? 352-***-****

Professional Experience

AXIS GAINESVILLE, Gainesville, FL

Founder/CEO, September 2009 to Present

. Conceptualize business concept and create full, in-depth business plan.

. Conduct market research, study business/tax law and identify prospective

clients.

. Estimate start-up costs and project future operating budgets.

. Hire and manage independent contractors.

. Plan and consider all aspects of future business operations.

. Outline complex website layout, features and user experience.

. Creating a company to promote and support Gainesville arts and cultural

organizations.

FREELANCE CONSULTANT, Gainesville, FL

Grant Writer/Bookkeeper, September 2009 to Present

. Work with companies to update and organize financial information and

accounting procedures.

. Conduct daily accounts payable and accounts receivable duties, as well as

bank and credit card reconciliation.

. Create business and financial reports.

. Develop system to track expenses, monitor budget and accurately calculate

profitability.

. Develop and implement policy manuals and other human resource activities.

. Analyze current business practices, identify deficiencies and create

expansion plans.

. Locate prospective grants. Create and submit grant applications.

HIPPODROME STATE THEATRE, Gainesville, FL

Director of Project Management, January 2009 to September 2009

. Developed, implemented and oversaw activities including educational

programming, individual contribution campaigns, fundraising events,

performances, workshops, and other related programs.

. Developed new ideas for program themes, materials and resources to

supplement, expand or replace existing program components.

. Monitored and evaluated program activities, investigated trends, and

recommended modifications to improve program effectiveness.

. Coordinated and participated in public relations activities, including

preparing and supervising the production of brochures, bulletins,

newsletters and other promotional materials.

. Maintained communications with other departments within the Hippodrome,

as well as external participants and organizations, to accomplish program

objectives.

. Art Gallery Curator. Planned and coordinated art gallery exhibits and

oversaw related volunteers, sales, events, public programming and

advertising.

. Prepared program budgets and monitored, verified and reconciled the

expenditure of budgeted funds.

. Created and maintained a calendar of scheduled events.

HIPPODROME STATE THEATRE, Gainesville, FL

Grants Administrator, January 2006 to January 2009

. Acquired and managed one million dollars of annual government and

foundation grant funding.

. Identified funding prospects, wrote letters of inquiry, collaborated with

other departments on grant development, prepared applications and

followed up with granting agencies.

. Maintained all grant files, managed calendar and tracked deadlines.

. Experience writing grants for a wide variety of programs including:

general support, arts education, capital projects, marketing, tourism,

literacy, substance abuse prevention, and progressive arts initiatives.

. Organized meetings and provided research, support, and reports for the

Hippodrome Board of Directors.

. Access to the Arts Program Manager. Developed and managed a program which

gave free tickets to underserved students in Alachua County, and created

related educational and curriculum materials.

. Oversaw the implementation of educational programs, including: One

Community, One Story; the Theatre Arts Series; and the Hippodrome

Improvisational Teen Theatre.

. Recruited, scheduled and managed volunteers to assist in mainstage

performances.

. Attended government meetings and Hippodrome events to lobby the interests

of the organization to community leaders, funding agencies, and

government officials.

. Assisted with accounts payable and accounts receivable.

. Managed contracts for Actors' Equity Association, a union for

professional actors, assuring adherence to regulations.

ATLANTIC DESIGN AND CONTRUCTION, Gainesville, FL

Administrative Assistant, June 2004 to April 2005

. Performed general office duties such as answering phone, filing, ordering

office supplies and assisting clients.

. Created an extensive database and filing system to assist with project

management.

. Created permit packages for submission to building department.

ELEANOR BLAIR STUDIO AND GALLERY, Gainesville, FL

Studio Assistant, July 2002 to June 2004

. Sold artwork, assisted customers and answered phones.

. Created an organization system for all files, bills, work orders,

documents and photographs.

. Selected and ordered materials, framed paintings and hung artwork for

shows.

. Compiled mailing lists and prepared paintings, gallery space and festival

booths for special events and art festivals.

UNIVERSITY OF FLORIDA LIBRARY PERSONNEL, Gainesville, FL

Receptionist, August 2001 to June 2002

. Directed phone calls and assisted students.

. Created and distributed documents and forms vital to office operations,

increasing efficiency and communication.

. Reorganized, filled and labeled office documents into a coherent and

easily accessibly system.

HARN MUSEUM OF ART GIFT SHOP, Gainesville, FL

Acting Store Manager, October 2000 to August 2001

. Selected, ordered and displayed store merchandise acquired from vendors.

. Managed all incoming sales and merchant accounts.

. Organized special store promotions during museum galas and opening night

events.

. Answered phones and assisted customers.

Volunteer Experience

Treasurer, Board of Directors, Acrosstown Repertory Theatre, January 2009

to Present.

Board of Directors, Gainesville Pet Rescue, June 2009 to Present.

Education

UNIVERSITY OF FLORIDA, December 2006. Bachelor of Arts Degree, major in

Political Science.

Coursework emphasizing research, writing skills and interpersonal

communication.

EASTSIDE HIGH SCHOOL, 2001, International Baccalaureate Degree, 3.4/4.4 GPA

Completed two years of college coursework at one of the top 20 high

schools in the country.

SOFTWARE PROFICIENCY: Word, Excel, Outlook, Power Point, Photoshop,

Project, Publisher, Quickbooks and Theatre Manager

Contact this candidate