Administrative Assistant Vice President

Janet Brown Cell 973-***-****

***** *********** **. * 973-***-****

Brandywine, MD 20613 ***********@*******.***

EDUCATION: Attended course studies in Business Administration from Essex County College, NJ 2002

SKILLS: MS Word, Excel, Access, PowerPoint, Travel Port System, MS Visio, P2P Procurement, Ten

Key Calculator, PeopleSoft, MS Outlook, MS Office, SharePoint and WordPerfect

Employment History:

Citigroup 07/2005 - Present

Global Markets Technology, Warren, N.J.

Executive Administrative Assistant

• Maintain and update department alias distribution

• Maintain/Cleanup department chargeback system/P&L expense cleanup

• Process vendor payments, statements, vouchers

• Coordinate travel schedules, reservations, all transportation, VISA requests for international needs

• Accurately review domestic/international invoices, expense reports and statements for tracking

coordination and payment

• Assist with and /or create routine correspondence, memos, spreadsheets, presentations and reports

• Prepare pic forms, update confidential and legal documents and records as needed

Managerial / Human Resources Functions include:

Process enrollment and termination processes, new hire orientation and paperwork setup, resume

reviews, candidate selection

• Manage department purchasing inventory

• Coordinate requirements for compliance and audit purposes

• Maintain file, fax, distribute mail and make copies as needed

• Assist visiting managers with travel, office space or other needs

• Order software/equipment from our Virtual Tech system

• Maintain and update floor plans in Archibus System for all employees

• Follow up on virtual request, security access id’s, and location setup

• Maintain and update Charts, PTS and Global Directory System

• Coordinate activities such as special events

• Greet visitor’s, coordinate meetings and maintain reservations for department conference rooms

• Interact with accounts payable and purchasing department regarding purchase requisitions

Answer and screen telephone calls for Managing Director’s

• Maintain a high level of professionalism and confidentiality

• Demonstrate excellence with a regard to verbal and written communication skills

AT&T 07/1993 - 02/2005

Marketing & Advertising, Morristown, N.J.

Administrative Assistant

• Provided heavy calendar management for Vice President of Marketing & Advertising

• Scheduled Interviews and follow-ups

• Process expense reports for Vice President and team as needed

• Assist in facilities set-up and equipment requisition

• Prepared and maintained weekly reports

• Updated monthly contact list for Vice President of Marketing and Advertising

• Process vouchers, invoices for the entire marketing and advertising team

• Coordinated travel arrangements for Vice President and team as needed

• Heavy written and oral communication

• Prioritized and managed special presentation projects

• Answered and screened telephone calls for Vice President of Marketing and Advertising

• Greeted visitor’s upon arrival

AT&T

Finance Controller Division, Basking Ridge, N.J.

Administrative Assistant

• Responsible for administering internal communications initiatives/activities for the Division

• Processed telephone reimbursement

• Processed vouchers and vendor payment for the team

• Coordinated calendar for the director of finance

• Processed and coordinated travel arrangement for the director

• Arranged group meetings / conference calls

• Prioritize and manager special projects in support of the budget function with the unit

• Perform research and/or information gathering for the division and develop results analysis, vu-graphs,

presentation packages and other graphical displays (such as: powerpoint presentations and excel

spreadsheets)

• Ran weekly performance reports

• Updated material for IBM internal dashboard weekly meetings

• Assist in facilities set-up and equipment requisition

AT&T

Human Resources, Morristown, N.J.

Administrative Assistant

• Greeted guest upon arrival and escorted them to testing room

• Set up testing room for employees / applicants to be tested

• Scanned test scores and keyed in applications

• Made telephone calls to employees/applicants to schedule various tests

• Filed test scores and applications for employees / non-employees

• Answered and returned phones calls for on behalf for the department manager

References: Available upon request

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