Assistant Administrative

VICKIE HARWOOD

***** *. **** ******, *** River, AZ 85087 . 623-***-**** . (623) 208-

**** (cellular)

*************@*****.*** . http://www.linkedin.com/pub/vickie-

harwood/14/635/505

QUALIFICATIONS

Experienced and reliable Executive Assistant, who has amassed more than 20

years of know-how in the coordination, planning and support of daily

operations and administrative functions.

. Demonstrated ability to provide broad range of support for senior

management staff and the board of directors of a public company; excel

at scheduling meetings and social events, coordinating travel,

composing business correspondence, and managing other essential

duties.

. Proven record of accurately completing research, reporting and

information management within demanding time frames.

. Adept at developing and maintaining administrative processes that

reduce redundancy, improve accuracy and efficiency, and achieve

organizational objectives.

. Focused, organized and results oriented self-starter, able to identify

goals and priorities and to support complex and deadline-driven

operations.

. 20-plus years of computer experience. Proficient with Microsoft

Office Suite (Word, Outlook, Excel and PowerPoint), Microsoft

SharePoint, Lawson (time and expense reporting, billing),

SalesForce.com (CRM); type 70 WPM with accuracy.

EXPERIENCE

GOVIG AND ASSOCIATES - Scottsdale, Arizona September 2009 -

Present

Contract Administrative Professional

Provide administrative support on an interim basis to a variety of Phoenix-

area companies. Have completed assignments to the satisfaction of clients

such as AAM, LLC, RED Development and RREEF Management.

TATUM, LLC - Phoenix, Arizona August 2007 -

September 2009

Area Administrative Assistant

Assistant to the Managing Partner and twelve partners and principals of

Tatum's Phoenix practice. Tatum is the largest Executive Services firm in

the U.S., with a singular focus on helping companies maximize the Office of

the CFO. Provided support for business development and networking

activities and the assignment of Tatum personnel to Controller or CFO

engagements. Trained new partners and principals on various systems and

processes and utilized SalesForce.com database to run reports and maintain

contacts, active leads and client engagements. Drafted agendas and

organized weekly practice meetings; facilitated timely completion of

timesheets and client billings.

. Arranged and calendared numerous business development meetings with

contacts throughout the Phoenix business community and with

prospective clients.

. Successfully coordinated annual holiday and other networking events,

creating invitations, managing attendance lists, booking venues and

entertainment, choosing menus and greeting guests.

. Using Microsoft SharePoint, created and maintained the Phoenix

practice team site on the company intranet.

VICKIE HARWOOD

GOVIG AND ASSOCIATES; OFFICETEAM - Scottsdale, Arizona November 2006 -

August 2007

Contract Administrative Professional

Provided support on a temporary basis to various companies in the

Scottsdale area, such as Odyssey Equipment Financial Company, Stratco Inc.,

Sage Software, and P. F. Chang's China Bistro, Inc.

PROLOGIS MANAGEMENT - Oakland, California September 2005 -

April, 2006

Legal Assistant

Catellus was acquired by ProLogis in September of 2005; successfully

assisted Catellus legal department in its transition from the old company

to the new; provided administrative support to the one remaining Catellus

attorney.

. Managed substantial cleanup, packing and storage of firm's real estate

contracts and legal files.

. Oversaw the department's move from San Francisco to new office space

in Oakland.

CATELLUS DEVELOPMENT - San Francisco, California May 1998 -

September 2005

Executive Assistant to the Board of Directors

Assistant to eleven outside board members of Catellus, one of the largest

landowners in California, formed as a result of the spin-off of the real

estate holdings of the Santa Fe and Southern Pacific Railroads. Liaison

between directors and senior management, distributed all board related

correspondence, unanimous written consents, 10-Q's, and annual reports. In

partnership with the Chairman and directors, selected board meeting dates

and managed the calendar of board events. Ensured payment of director

board fees and expense reimbursements and maintained board member contact

information. Controlled highly confidential files of all board

correspondence and meeting materials.

. Collaborated with the Chairman on the time and place of board,

committee meetings and retreats. Managed meeting logistics: domestic

and international travel arrangements for the directors, booked

venues, managed rooming lists, selected menus and arranged social

events. Administered all onsite support during meetings, whether held

locally or while traveling with the board to New York City, Los

Angeles, Pebble Beach or Napa Valley wine country.

. When necessary, successfully arranged impromptu telephonic board

meetings to obtain approval from a quorum of the directors (some

conferencing in from international time zones).

. Under extremely tight deadlines, collaborated with the General Counsel

and other executives to manage the preparation and distribution of all

confidential board and committee meeting notices, agendas and

materials.

CATELLUS DEVELOPMENT - San Francisco, California March 1997 - May

1998

Administrative Secretary

Assistant to the Senior Vice President of Property Operations and

Industrial Development and a staff of six; duties included coordinating

heavy travel schedule, time and expense reporting, calendar management,

drafting correspondence, setting up internal meetings and managing

extensive retail, residential and industrial property files.

EDUCATION

Graduate of Central High School, Louisville, Kentucky; attended several

semesters at Jefferson Community College, Louisville, Kentucky.

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