Administrative Assistant Manager
Resume:
RHONDA L. JOPLIN
Chandler, Arizona 85225 email: *********@***.***
EXECUTIVE ADMINISTRATIVE ASSISTANT
Enhancing the work environment of senior management and their organizations
Highly skilled and qualified executive administrative assistant with expanded knowledge of handling a multitude
of administrative tasks. Seeking an administrative assistant position to utilize my distinguishable skill sets in a
corporate environment. Ability to thrive in a fast paced environment while identifying process improvements for
implementation. Extremely proficient in meeting, calendar, facilities, and event coordination.
PROFESSIONAL EXPERIENCE
CEMEX (formerly Rinker Materials), Phoenix, Arizona 2004 – 2010
Executive Administrative Assistant
Provided executive administrative support to Regional President, CFO and (2) Vice Presidents .
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Managed calendar schedules, steering team action items, and compiled profit and loss data on a monthly basis.
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Organized all travel arrangements both domestic and international; completed and submitted expense reports.
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Coordinated all facilities management tasks such as space planning, building service needs, interaction with
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building owner for needed improvements, and the facilitization of office consolidations for 100 employees.
Oversaw reward and recognition program and coordinated all executive level and employee events.
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Performed a wide range of administrative tasks including creation of organizational charts, PowerPoint
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presentations, compilation of weekly status reports, and overall Office Manager.
FREESCALE Semiconductor Inc. (former division of Motorola), Chandler, Arizona 2004
Executive Administrative Assistant
Provided administrative support to Director of Network and Multimedia Operations, (6) 2nd level
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management individuals as well as approximately 80 plus employees.
Maintained and coordinated calendar schedule for Director, handled all travel arrangements, managed staff
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action items, compiled all weekly status reports, and generated PowerPoint presentations.
Published excel spreadsheet data such as salary history, training history/new requirements, performance
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appraisal information, census updates, and organization structure information.
Managed and recorded capital/expense expenditures along with providing forecast data on an ongoing basis,
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performed all procurement duties for entire organization, and participated in the quarterly/annual budget
process. Evaluated departmental expenses such as cell phone, pager, internet access, monthly telephone
charges and provided monthly updates.
Interfaced with outside organizations such as Supply Management, Finance, Purchasing, and
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Shipping/Receiving. Served as Office Manager for entire organization.
MOTOROLA Semiconductor Products Sector, Tempe, Arizona 1999 – 2004
Executive Assistant
Provided administrative support to Vice President and General Manager, Radio Products Division and
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division management staff, while serving as Office Manager for entire organization.
Maintained/coordinated calendar schedule for Vice President, managed staff action items, handled all travel
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arrangements, coordinated executive level functions (both internal and external), and prepared PowerPoint
presentations.
Generated business reports which contained such data as performance appraisal information, census updates,
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organization structure information, and other confidential documents.
Oversaw a dotted-line staff of (6) administrative assistants, while tracking departmental expenses, and
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managing office space planning for the entire division for approximately 300 employees onsite.
RHONDA L. JOPLIN PAGE 2
PROFESSIONAL EXPERIENCE
MOTOROLA Semiconductor Products Sector, Tempe, Arizona 1998 – 1999
Sr. Administrative Assistant/Business Assistant
Provided administrative support to Director of Information Technology, (7) 2nd level management individuals
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as well as approximately 80 plus employees.
Maintained and coordinated calendar schedule for Director, managed staff action items, handled the
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compilation of weekly status reports, travel arrangements, interfaced with customers, and prepared
PowerPoint presentations.
Generated monthly excel spreadsheets which contained such information as salary history, training
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history/new requirements, performance appraisal information, census updates, and organization structure
information.
Supervised a contractor that assisted me with general clerical duties such as maintaining phone lists, updating
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asset information spreadsheet, payroll entry, and the ordering of office supplies.
Managed capital/expense expenditures and provided forecast data on an ongoing basis. Performed all
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procurement duties for entire organization, and participated in quarterly/annual budget process.
Validated departmental expenses such as cell phone, pager, internet access, monthly telephone charges and
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provided monthly updates. Interfaced with outside organizations such as Supply Management, Finance,
Purchasing, and Shipping/Receiving. Served as Office Manager for entire organization.
MOTOROLA, Information Technology, Tempe, Arizona 1994 – 1998
Sr. Administrative Assistant
Provided administrative support to Director of NSD, (5) 2nd level management individuals as well as
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approximately 80 employees all directly/indirectly reporting to Director.
Maintained/coordinated calendar schedule for Director, handled all travel arrangements, and prepared
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presentation materials.
Prepared and maintained weekly/monthly reports such as census, travel forecasts, action items from staff and
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Board of Directors meetings, department status reports, department metrics, as well as reports that included
performance appraisal information, salary information for department personnel, individual training, and
monthly purchases made on departmental credit card.
Purchased supplies, etc. for department, entered payroll for approximately 80 employees, coordinated office
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moves.
Performed general clerical duties which included keeping organization charts, departmental phone lists, and
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mailing lists current. Backup to executive secretary to Vice President of Department.
EDUCATION / PROFESSIONAL DEVELOPMENT / ADDITIONAL SKILLS
Western International University / University of Phoenix – completed courses to obtain a B.S. in Human
Resources Management.
Corporate training: Effective Business Writing Courses, Leadership Skills for Secretaries, Efficacy Seminar for
Women, Microsoft Courses, and attended the American Management Association Conference.
Extremely proficient in Microsoft Word, Excel, PowerPoint, Outlook, Lotus Notes, SAP, and Kronos.
Contact this candidate