Administrative Assistant Project

Susie Riffle

**** ********* ****** ****** *******, GA 30127 *****.******@*****.***

***/***-****

Experienced Administrative Assistant skilled in providing support to

Executive and Middle Management.

Summary of Qualifications

. Proven success and expertise in performing a variety of administrative

and support duties including:

. Maintaining managers' appointment schedules

. Maintaining department calendar

. Coordinating travel arrangements

. Maintaining, submitting, and reviewing expense reports

. Compiling and distributing weekly, and monthly reports

. Arranging and scheduling meetings

. Ordering and maintaining office supply inventory

. Coordinating and tracking IT requests on behalf of managers or team

. Maintaining organizational charts

. Sorting and distributing mail and Federal Express packages

. Preparing outbound mail and Federal Express packages

. Compiling and updating contact lists

. Managing team folder structure on intra-company network

. Exceptional with computer equipment and software.

. Experienced with organizational procedures and policies.

. Solid experience in managing multiple tasks with adherence to deadlines.

. Able to maintain flexibility in a fast-paced environment.

. Terrific verbal and written communications skills.

. Outstanding team player

. Skilled at gathering and preparing information for reports.

. Fantastic out-going personality and up-beat attitude.

. Successfully bring assignments to completion by prioritizing, time

management, and organization.

. 70+ wpm / 10,000 kspm

Technical Skills

. Software: MS Windows XP, MS Word, MS Excel, MS Power Point, MS Outlook,

MS Exchange, MS Express, MS Works Word, Adobe.

. Database: Access

. Successfully set up computers and peripherals.

. Able to troubleshoot and resolve software issues.

Professional Experience

Billing Clerk Ace Truck Body and Trailer Repair, Inc.

01/2010 - 04/2010 (part-time position) Norcross, Georgia

. Opened and closed work orders for three departments using Echelon

software

. Opened and closed closing work orders for maintenance trucks using

Echelon software.

. Maintaining time sheets for maintenance truck mechanics

Office Clerk Semrau Law Firm

10/2009 - 12/2009 (part-time position) Marietta, Georgia

. Prepared letters and cards for mass mailings.

. Set up computer with necessary software and peripherals to prepare for a

functional workstation.

. Set up form letter templates using Abacus Law software program.

Project Administrative Assistant

Primus Builders

8/2006 - 3/2009 Woodstock, Georgia

. Prepared subcontracts, change orders, and addenda and distributed via

email in Adobe format.

. Collected updated, distributed, and archived project information

. Tracked status of subcontract documents, project submittals, drawings,

and specifications.

. Prepared and distributed bid packages, monthly reports, and project

completion documents.

. Maintained project, drawing and specification, and submittal files.

. Ordered, and maintained office supply inventory.

. Updated shared company calendar with Executive and Manager's travel

schedules.

Project Coordinator Hogan Construction

11/2004 - 6/2006 Norcross, Georgia

. Collected updated, distributed, and archived project information

. Maintained logs tracking status of subcontract documents, project

submittals, drawings, specifications, and Requests for Information

. Prepared and distributed bid packages, monthly status reports, project

completion documents, and contract document changes.

. Maintained project, drawing and specification, and submittal files.

Project Administrative Assistant The Facility Group

3/2003 - 10/2004 Smyrna, Georgia

. Collected updated, distributed, and archived project information

. Maintained logs tracking status of subcontract documents, project

submittals, drawings, specifications, and Requests for Information

. Prepared and distributed bid packages, monthly status reports, project

completion documents, and contract document changes.

. Maintained project, drawing and specification, and submittal files.

. Updated and maintained shared department calendar with Manager's travel

schedules.

Executive Assistant, Team Lead Arthur Andersen

1/2000 - 6/2002 Atlanta, Georgia

. Coordinated work flow among three-member team supporting in excess of

sixty managers

. Provided support to one Partner and one Director

. Reviewed team database to assure assignments were completed in a timely

manner.

. Trained new team members and ensure procedure compliance.

. Investigated and solved accounting issues

. Prepared client billings

. Coordinated meetings, travel arrangements, and conference calls.

. Provided copy, filing, mail distribution, and telephone support.

EDUCATION

Beville State College (formerly Walker State Technical College) Diploma

Sumiton, AL

Walker Area Vocational Center Diploma Jasper, AL

Cordova High School Diploma Cordova, AL

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