Project Manager Administrative Assistant

Donna Denaro

**** ***** **, ***. ****, Parsippany, NJ 07054

973-***-**** ********@*****.***

PROFILE:

. Extensive Executive Assistant experience

. Highly skilled in travel arrangements, coordinating/scheduling

meetings and conference calls

. Efficient calendar management skills

. Used creative problem skills when dealing with management,

contractors, and vendors

. Proven communication/interpersonal skills with internal and external

executives as well as clients and employees

. Ability to work independently with little or no supervision and also

as a cooperative team member

SKILLS: Microsoft Certified Professional

Microsoft Office Specialist Certification - Word, Excel and

PowerPoint

Microsoft Word, Excel, Outlook, PowerPoint, Prolog, Expedition, Dictaphone,

Short Hand (fast long hand)

Knowledge of Access and Peachtree

PROFESSIONAL EXPERIENCE

2001 - 2008 Roseland Property Company Short Hills,

NJ

Executive Assistant/Office Manager

Provided high-level administrative support to the President

of Roseland Contractors

. Responsible for all administrative and project

support

. Handled all highly confidential information i.e.

personnel salary, project and contract figures

. Typed all correspondence using Word and maintained

Excel spreadsheets

. Worked closely with Partners & Executive staff of

company

. Supported Vice President of Construction with work

load

. Liaison between Development Department and

Construction Department; Accounting Department and

Construction Department

. Interacted on daily level with our Boston and

Virginia offices, coordinating meetings, site visits,

etc.

. Coordinated and scheduled all meetings, travel

arrangements and conference calls

. Maintained both business and personal calendar to

ensure no conflicts with scheduling

. Prepared Expense and Travel Reports

. Managed Nextel and Home Depot accounts for field

personnel, ensuring compliance with company policy

and timely payment of bills

. Supervised clerical staff, including Administrative

Assistant and Closing Coordinator

. Coordinated and maintained field and office staff

attendance records and vacation requests to ensure

project schedules were not adversely impacted

. Ensured that all annual staff Performance evaluations

were conducted in a timely manner

1998 - 2001 Administrative Assistant supporting Vice President of

Purchasing

. Prepared all contracts, change orders, purchase

orders

. Typed all correspondence and reports

. Maintained and coordinated Vice President's calendar

to avoid scheduling conflicts

. Coordinated and scheduled all meetings and conference

calls with Architects, Engineers, Consultants and

Subcontractors

. Prepared all bids on Excel spread sheets for

Estimating Department

. Maintained and tracked all contract status and change

order logs

. Organized and maintained all project files

. Responsible for maintaining field staff attendance

records

1997-1998 Frank Mercede and Sons Construction Company, Stamford, CT

Construction Administrator to the VP/Project Manager of a

Senior Living Community

. On-site position assisting Project Manager with

daily operations of a construction project

. Prepared and typed all contracts, change orders and

correspondence

. Assisted Estimating Department by providing required

data and documents

. Responsible for maintaining all Excel spreadsheets

for contract status, change order logs and submittals

. Coordinated and scheduled meetings with Architects,

Engineers, Consultants, Subcontractors and office

personnel

. Maintained Vice President's calendar and coordinated

all travel arrangements

. Responsible for maintaining department's attendance

records

1995-1997 Ceruzzi Properties/Interstate Builders, Inc., Westport,

Ct.

Office Manager/Administrative Assistant to the Vice

President of Construction

. Typed all contracts, change orders, purchase orders

. Scheduled all meetings

. Assisted Project Managers in the field with typing

and order plans

. Supervised clerical staff

. Responsible for vendors invoices and verifying

monthly requisitions

. Prepared bids for Property Management Department

. Scheduled/coordinated maintenance with tenant

complaints

1986-1997 Kreisler Borg Florman Construction Co. Scarsdale,

NY

Office Manager/Administrative Assistant

. Assigned to West Queens High School Field office

construction project through the New York School

Construction Authority

. On-site assistant to Project Manager, Project

Mechanical and Electrical Engineer

. Responsible for all insurance requests, insurance

logs, subcontractor approval forms, monthly change

order reports and manpower reports

. Responsible for completion and processing of job

incident reports

. Extensive involvement with monthly safety meetings

. Responsible for checking payroll for contractors and

subcontractors

. Verified union rates

. Trained in field for performing site "walk-throughs",

creating punch-lists and taking photographs

Secretary

. Assistant to the Corporate Secretary

. Assisted President and Vice President of company as

well as other office personnel

. Typed all correspondence, change orders, HUD forms

. Prepared and typed all bid documents for Estimating

Department

. Assisted Estimating Department

EDUCATION: Commerce High School, Yonkers, NY

Secretarial Studies

PC Horizons Computer Learning Center, Totowa, NJ

Microsoft Office

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