Assistant Executive

KELLY S. CARTHENS

** *** ******** ****** ****** City, N.J • 201-***-****/973-***-**** •

****@****.***/***************@*****.***

EXECUTIVE ASSISTANT

Skillful and dedicated Executive Assistant with extensive experience in the coordination, planning, and support

of daily operational and administrative functions.

Demonstrated capacity to provide comprehensive support for executive-level staff including scheduling

meetings, coordinating travel, and effectively managing all essential tasks.

Proven track record of accurately completing research, reporting, information management, marketing,

and business-development efforts within budget requirements.

Adept at developing and maintaining detailed administrative and procedural processes that reduce

redundancy, improve accuracy and efficiency, and achieve organizational objectives.

Highly focused and results-oriented in supporting complex, deadline-driven operations; able to identify

goals and priorities and resolve issues in initial stages.

Proficient in Microsoft Office System, Microsoft Visio®, QuickBooks, Microsoft Windows® operating

system, and Mac operating system; type 90 wpm with complete accuracy.

PROFESSIONAL EXPERIENCE

New Jersey Institute of Technology, Newark, N.J, 2004 - Present

Held positions of increased responsibility for this leading information technology, high-tech incubator (Enterprise

Development Center)

Executive Assistant/Program Coordinator (2004 - Present)

• Provide executive-level administrative support to the Executive Director & Assistant Director

• Coordinated projects and events exercising ability to improvise, improve procedures, and meet demanding

deadlines.

• Liaison between all impacted departments to ensure proper communications and reporting practices.

• Plan and coordinate corporate luncheons, and develop presentations for related on-site and off-site meetings.

• Organize the details of special events, travel arrangements, corporate agendas and itineraries.

• Direct business relations and distribution of company literature to stimulate client interest and sales leads.

• Manage capital purchases, direct vendor relations, generate and maintain equipment tracking records.

• Process monthly expense reports reflecting supporting documents and budget code indexes.

• Collaborate with departmental managers on weekly postings for master reports.

• Facilitate the accurate and timely writing, editing, and preparation of final copy from draft to distribution.

• Coordinate with various staff for operational support activities of the unit; serve as a liaison between

departments and operating units in the resolution of day-to-day administrative and operational problems.

• Provide administrative/secretarial support for various departments/divisions such as answering telephones,

assisting visitors and resolving a range of administrative problems and inquiries.

• Operate desktop computer to compose and edit correspondence and memoranda from dictation, verbal direction

and from knowledge of policies of established departments/divisions; prepare, transcribe, compose, type, edit

and distribute agendas and minutes of numerous meetings.

• Perform routine tasks such as those related to monthly staff meeting communications/dial-ins/room set-up; ad

hoc group directory and org chart updating upon. Handle regular activities without prompting, and advise in

advance with issue or delay.

• Schedule and coordinate meetings, interviews, appointments, events and other similar activities for supervisors,

which also include travel and lodging arrangements.

• Assisted the Senior Network Consultant with basic troubleshooting of hardware and software

Administrative Assistant / Acting Program Coordinator (2004-2009) Prudential Young Entrepreneur Program &

National Foundation (PYEP) for Teaching Entrepreneurship (NFTE)

• Program coordinator for community relational program (s) spreadsheets, correspondence, merged mailings,

and unique special projects.

MARKETING/PR COORDINATOR

Skills

Marketing Strategies & Campaigns Focus Group & Market Research

Corporate Communications Development of Training Materials

Creative Team Leadership Sales Collateral & Support

Web & Print Content Development Public & Media Relations

COMPUTER SKILLS

Windows 2000; Microsoft Word, Excel, PowerPoint, Access, Publisher; Adobe Illustrator;

Photoshop; Outlook Express; scanning technology; HTML; website development; advanced Internet research

EDUCATION

New Jersey Institute of Technology, Newark, N.J

MSM Candidate

Kean College of New Jersey (Kean University), New Jersey

Bachelor of Science, Marketing, 1997

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