Management Manager

Elliott N. Liardo

COMPUTER SKILLS

COBOL, Focus, Computron, Web Design, PDF Formatting, SAP, Scanning, SEIBEL,

PTC, Microsoft Office 07, XP, Vista, WinWord, Excel, PowerPoint, Access,

XMS, Computron, Outlook, Net Meeting, Concur Expense, Visio, Ariba. File

Surf Records Mgmt Applications

EMPLOYMENT

Ethicon Inc. a J&J SUBSIDARY

12/09-6/10

Document Control Specialist -Record Management

Functions and Achievements:

o Created and designed an internal web site (SharePoint) for the Records

Management Department.

o Create Change Request/change Orders in Ethicon document control

management system (ECCS).

o Communicate very closely with outside contractors and vendors (Iron

Mountain) selected for storage of inactive files offsite storage.

o Analyzed complete inventory by department in separation for account

totals (Gap Analysis) to be involved more closely with Records

Coordinator's assigned.

o Ensuring surveys are completed and returned from the Records

Coordinators and/or Document Captains; preparing summary reports that

compile the survey results; work closely with the Director to track

progress of meeting established deadlines for off-site destruction of

records project; maintaining databases and spreadsheets such as

records management compliance training.

o Worked on the Ethicon franchise QA records Retention Schedule (RRS) to

align with corporate J&J.

o Worked in preparation for the annual paper records and electronic file

disposition clean up globally and on site. Prepared training

presentations, announcements, communication letters sent to employees

and management. Prepared the internal process specifications for

records coordinators and admin to use (controlled and manage Documents

in ECCS).

o Indexed QA filing cabinets in QA file room for easy access and

research.

o Worked in document management database system (ERoom) managing and

uploading documents.

Medarex, Inc, Bloomsbury, NJ 4/09 - 11/09

EHS - Technical Specialist/Head Technician -Record Management

Functions and Achievements:

< Create and set up functional records management guideline procedure for

all employees.

< Created and designed an internal web site for the records management

department.

< Communicate closely with outside vendor selected for storage of inactive

files off-site.

< Analyzed complete inventory by department in separation for account

totals to be involved more closely with Records Coordinator's assigned.

< Play a key role in a current initiative involving the destruction of

documents archived at off- site locations.

< Ensured surveys are complete and returned by the Archive Coordinators

and/or Document Captains; preparing summary reports that compile the

survey results

< Worked closely with the Director to track progress of meeting established

deadlines for off-site destruction of records project; maintaining

databases and spreadsheets such as training, accident/incident reporting,

emergency evacuation, etc

< Maintaining EHS paper file system in accordance with department record

keeping guidelines; assisting with maintenance of MSDSs and chemical

inventory; assisting with maintenance of EHS portal site; providing

support for EHS portal site

< Office safety and EHS awareness activities; preparation of Safety

Committee meeting minutes; performing clerical functions as assigned and

completing other tasks as needed.

Sanofi-Aventis, Bridgewater NJ 3/08 - 12/08

Asst. Records Manager: Records Manager / The US Quality and Compliance -

Computer Validation Program

< Technician for: Product Quality Complaints Department (PQC) Drug and

Medical Device / QA Specialist / Data entry

< Product Quality Complaints Department (PQC); - Technician using Siebel

Call Center 7.8 database application and entered cases into PTC- Product

Technical Complaint handling database.

< Generated consumer/non-consumer letters for mailings in response to

medical devices and drug complaints called in from the consumer/non-

consumer to the call center, and then transferred over to the PQC

department.

< Worked on and completed categorizing, indexing and reorganizing

repository storage facility room for the Computer Validation Systems

program.

< Archived internal files, closed, or retired systems no longer needed to

keep onsite.

< Worked closely with RIM (Records Information Management), outside

vendors, Iron Mountain, to insure proper procedures (SOP'S) are adhered

to and in compliance.

< Helped with and assisted special need projects (FDA Audit's, S.O.P's, and

Indexing) with Quality Compliance department.

< Worked on Computer Validation Program departmental internal website of

the design, structure visual content as well as page and organizational

concept of all pages published

Pfizer Inc, New York, NY 7/86 - 7/2007

Records Manager / Record Center Specialist / Data Entry

< Job description involved the retrieval of records and documents for

internal colleagues as well for outside counsel.

< Spear headed the relocation project of one record center facility site to

another location.

< Conducted system documentation of records and generating performance

metrics monthly of departmental operation.

< Worked extremely close with vendors in detail to maintenance of all

electronic record system and documentation reports generated.

< Detailed, this involved the removal and transportation of two hundred

thousand corporate records without interrupting normal daily operations.

< Was highly involved in the decision making and design and migration,

integration from one application,

< Web Base (MDY - FileSurf) into another data base (Web Base) records

management application (OmniRim).

< Negotiated contract prices with vendors in regards to changes, charges of

express deliveries, accessions charges, pick ups/returns and the

destruction of hard documents in house, and off site.

< Created flow charts using Visio process's of operation from beginning to

end of life cycle of documents.

< Set up monthly meetings, took minutes, schedule calendar of events,

shared files utilizing the shared drive before Documentum.

< Worked with senior manager and director to ensure proper SOP adhere too,

focused mainly on hands with customer service techniques, and trained

others on respondent concerns / internal/external-vendors.

< Annually, conducted a record file clean up of hard documents, as well as

electronic records.

< Managed a corporate record center (well over 400, 000 corporate records,

and 12,000 boxes internally, including the storage of microfilm, and

electronic documents, e-mail).

< Prepared destruction notices along with records retention schedules,

process guidelines and a record management program.

< Informed colleagues for the purpose of records retention management

system awareness and lead an annual file clean up of hard copy documents

as well electronic.

< Communicated closely with record coordinators with in each

department/division to ensure proper records retention schedules are

adhere too.

< Looked for continuous improvement of records storage systems, and

programs and is head trainer for proper procedure on how to archive

records to the record center.

< Traveled to different regional sites and locations in the US- MI, Ct, NJ,

SC, NC and conducted training (Key instructor) for colleagues and Records

Coordinators on how archive records, follow SOP procedure, and to use web

base client (File Surf) - (OmniRim) for archiving records electronically

on line.

< Worked very closely with internal colleagues, Legal, Risk Management, and

Pharm division, and outside vendors to improve a better record management

program(RIM), and better system that would serve, and insure no loss, and

a quick retrieval of records whether on line, or hard copy that can be

utilized by colleagues and management.

< Kept in close contact with all out side vendor's (Iron Mountain, Recall,

etc to insure proper destruction has been completed and the retrieval

of boxes are expedited quickly in a timely fashion.

< Worked very closely with internal/external legal counsel, FDA Audits,

consultants, and contractors for research and discovery to produce

documents for litigation/FDA request.

EDUCATION

< American InterContinental University (AIU), Pursuing my BA, Business /

Planning / Healthcare

< Queensboro Comm. Coll. New York, A.A.S Degree: Computer Information

Systems (12/95)

< Queens Vocational H.S. L.I.C., Academic Learning, H.S. Diploma, Business

Management (9/75- 6/78)

ASSOCIATION

< Association of Records Managers and Administrators (ARMA INTERNATIONAL)

Reverent Courses:

< Administrative Leadership, Conflict Management, Intro to Management,

Understanding Drug Development, Lunch & Learn, Performance Management,

Professional Impact, Most Common Errors in Writing & Speech, Supervising

Others, Orienting New Colleagues, Business Conduct

Contact Information

Elliott Liardo

1002 Academy Terrace

Linden, NJ 07036

Email: ********@*******.***

Home 908-***-****

Cell 917-***-****

Contact this candidate