Administrative Assistant Manager

Ashaki Marie Gooden

*** ****** *****, ***** **********, NJ 07060

h: 908-***-****/ m: 347-***-****; Email: ************@*****.***

Dear Sir or Madam:

I am actively seeking an administrative opportunity. For the past two

years I have maintained a demanding, fast-pace office environment. I have

also served as an administrative assistant for twelve years, maintaining a

busy New York City governmental agency.

I have strong client service orientation, excellent communication and

organizational skills, with computer experience.

Along with general clerical skills, and administration skills, I have

assisted in the growth and the maintaining of an office by setting up

protocols, creating various types of reports, maintaining programs, daily

reports and maintaining company calendars. I had also maintained executive

expense reports, calendars and prepared traveling arrangements.

I posses a professional demeanor and the ability to successfully handle

multiple tasks simultaneously. I am knowledgeable and have experience with

computer programs, like Microsoft Office Suite (Word, Excel, and

PowerPoint) and Windows XP.

I am confident I would prove to be an asset to your organization. I

welcome the opportunity of speaking with you to discuss the position

further.

Sincerely,

Ashaki M. Gooden

Encl.

Ashaki M. Gooden 204 Delacy Drive, North Plainfield, NJ 07060

Telephone: 908-***-****/ Cell: (347)410-

0856

Email: ************@*****.***

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Professional Experience

Tabula Digita Inc. Long Island City,

New York

Office Manager/Executive Sectary 2008 - 2010

> Oversee a wide variety of office manager functions, in support of all

executive level

information projects

> Prepared monthly reports, such as expense reports for executive

director

> Prepared monthly reports for all executive managers

> Prepared and maintained board meetings and other executive meetings

> Design new forms, and prepare correspondences, memos, invoices, and

other reports

> Assist making international and domestic travel arrangements

> Coordinate personal appointments

> Answer telephones and gave information to callers, took messages, or

transfer calls to appropriate individuals.

> Greeted visitors and callers, handle their inquiries, and direct them

to the appropriate persons according to their needs.

> Locate and attach appropriate files to incoming correspondence

requiring replies.

> Distribute incoming mail and other material and answer routine

letters.

> Complete forms in accordance with company procedures.

> Make copies of correspondence and other printed materials.

> Review work done by others to check for correct spelling and grammar,

ensure that company format policies are followed, and recommend

revisions.

> Compose, type, and distribute meeting notes, routine correspondence,

and reports.

> Operate office equipment such as fax machines, copiers, and phone

systems, and use computers for spreadsheet, word processing, database

management, and other applications.

> Manage maintenance and upkeep of office property

> Prepare all accounts for purchases

> Coordinate approvals and payments of all invoices

> Learn to operate new office technologies as they are developed and

implemented.

New York City Campaign Finance Board New York, New York

Administrative Assistant/Payment Coordinator 2004 - 2008

> Oversee a wide variety of administrative functions, in support of all

executive level

information projects

> Compile and analyze data from monthly reports for executive directors

and managers

> Maintain agency board meetings, public hearings, transcripts,

publications, and board

meeting minutes records

> Design itineraries, create new forms, and prepare correspondences,

memos, invoices, and

other reports

> Assist making international and domestic travel arrangements

> Coordinate business meetings

> Coordinate personal appointments

> Provide administrative support to all units within agency by:

. Serving as a back-up for executive sectaries and

receptionists

. Maintaining internal office calendars

> Manage maintenance and upkeep of office property

> Prepare all accounts for purchases

> Coordinate approvals and payments of all invoices

> Administer the Imprest Fund in accordance with CFB procedures

> Ensure that bills and reimbursement forms are complete and accurate

prior to submission

for approval

> Monitor bank account to adequate balances to meet the day-to-day needs

of the agency

> Provide phone equipment and phone services for new and current

employees

> Administer non-Fund revenues by maintaining accurate accounts of

revenue logs and

prepare and deposit payments expeditiously

New York City Campaign Finance Board New York, New York

Administrative Assistant - Records Manager 1996 - 2004

> Maintained in-house excel spreadsheets for backup tracking system

> Surveyed unit files, conduct inventory

> Assisted in re-designing unit uniform classification system of record

keeping of candidate files

> Identified vital records; implement filing systems for unit files,

candidate files and record

center files, financial disclosure files, public documents, personnel

and contract files

> Trained Data Operations Staff

> Handled payroll of temporary staff

> Assisted agency in achieving overall mission and goals to provide

quality service to its

clients

Education

Borough Manhattan Community College New York, NY

Degree: A. A. S.

Major: Corporate and Cable Communications

Minor: Business

Activates: Active with Student Government

Skills

Excellent interpersonal, organizational, analytical, and communication

skills

Expertise in all office procedures and technology, records/inventory

management

Microsoft Word, Excel, PowerPoint, Outlook, Word Perfect, Office 2003,

Bookkeeping

Type 55 wpm

Contact this candidate