Administrative Assistant Manager

JEANE SIMPSON

Milford, CT Home Phone: 203-***-****, e-mail:

************@*******.***

SUMMARY: Highly professional and experienced administrative

assistant who can capably and efficiently execute the

administrative responsibilities for a senior level executive

and his/her team in support of the achievement of strategic

objectives.

EXPERIENCE:

PITNEY BOWES, INC, Stamford, CT (March 1995 - Feb. 2009)

. Legal Assistant to Corp. & Securities Counsel & Assist.

Secretary, and Senior Counsel for State & Local Gov. Affairs,

and Three Other Managers (Oct. 2007 - Feb. 2009) Legal

Dept.

Provide all administrative and secretarial support needed by five

assigned staff members as well as others within the department.

Arrange all travel. Schedule/set-up meetings/appointments.

Prepare and submit expense reports. Timely payments of invoices in

B2B. Order all supplies for group. File documents in Worldox and

eCounsel electronic filing systems. Provide support to attorney

for all Executive Compensation Committee Meetings and all

Disclosure Committee Meetings. Provide support on special projects

as needed.

. Total Rewards Associate supporting Two Directors & Their Direct

Reports

(May 2006 - Oct. 2007) HR Dept.

Provide administrative & basic analytical support for two Total

Rewards groups. Schedule meetings, manage & maintain job

evaluation mailbox, make travel arrangements, maintain spreadsheet

of invoices for B2B payments for 3 separate cost centers, set up &

assist with Webinars, keep track of offer letters, maintain files &

update databases, manage records-retention for both groups, create

& update PowerPoint presentations.

. Administrative Assistant to Vice President, Benefits Planning

(August 1997 - May 2006) HR Department

Provide support to VP & Staff. Interfaced with senior corporate

management, outside vendors, and employees on a daily basis.

Worked independently while managing heavy calendar and meeting

schedule, arranged complex travel itineraries both domestic and

international. Prepared and submitted expenses, process invoices

for payment, order supplies, maintain files. Track deadlines. Work

in tandem with Direct Reports as needed. Maintained strict

confidentiality. Remained flexible and effective while under time

constraints and pressure.

. Corporate Legal Secretary to Assistant General Counsel &

Assistant Secretary, and

Manager for Legal Research and Support (March 1995 -

August 1997) Legal Dept.

Interfaced with senior corporate management, outside legal counsel,

and clients on a regular basis. Updated database on all legal

suits, arranged travel, prepared expense reports, extensive

telephone duties, arranged meetings, compiled and organized legal

data pertaining to acquisitions as directed, maintained office

supplies, maintained legal files. Multitasked and managed changing

priorities and deadlines. Maintained strict confidentiality.

Worked independently and responded effectively to deadlines.

MACLEAN HUNTER MEDIA, Stamford, CT

. Administrative Assistant to Director of Magazine Resources, and

Manager for East Coast Sales (November 1993 - January 1995)

Supported Director in all areas related to developing and marketing

new products. Set-up, helped research, and maintained databases

targeted for specific groups. Tracked monthly sales count for

current products. Provided editorial assistance to Sales Manager

for all written communications, made follow-up sales calls, updated

and kept current comp list, mailed media kits to prospective

clients as needed.

. Administrative Assistant to Group Vice President, Editorial

Director, and Mgr. Of Special Projects (March 1991 - May 1993)

Facilitated flow of communications from internal & external

contacts both domestic and international. Type, proof, and

distribute scripts for monthly video. Maintained all files that

related to video products. Responsible for managing supplies of

videotapes, and smooth operation of tape library for department.

Coordinated special events. Operate teleprompter at monthly taping

of video show.

EDUCATION: College of New Rochelle, New Rochelle, NY

SKILLS: Excellent communication skills (written & oral), excellent

knowledge of MS Word, Outlook, Excel, Lotus Notes,

B2B, and PowerPoint.

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