Project Manager Executive Assistant
Resume:
Kathryn M. Bales
**** ******* ***** ( des plaines ( IL ( 847-***-****
*************@*******.***
QUALIFICATIONS
o 15+ years of proven experience in personal support and service
roles for C-level executives.
o Possess master organizational and management skills.
o Documented ability to meet deadlines and objectives and cut
costs.
o Ability to think outside-the-box.
o Proven ability to communicate effectively with all levels of
management and customers.
o Strong conflict resolution skills.
o Five years experience working with Board of Directors.
RELEVANT EXPERIENCE
Administration and Personal Service
o Responsible for all aspects of multi-day summits and product
reviews, including, but not limited to scouting locations, hotel
contract negotiation, food & beverage service, set up, flight
logistics for over 100 national and international travelers,
room assignments, and employee morale events within the events.
o Responsible for yearly Office of the CEO budget of $2.6M.
o Responsible for a yearly training and seminar budget of over
$200K.
o Reduced the cost of 4 yearly product review sessions by 45% over
3 years through effective resource management and out-of-the-box
thinking regarding locations.
o Supervise a group of 3 internal administrators and
receptionists, as well as maintain a dotted line reporting
structure to all assistants in all worldwide studios.
o Maintain and manage calendar of daily meetings and events for
CEO/Chairman of the Board.
o Plan and prepare complex travel (both international and
domestic) arrangements for CEO/Chairman of the Board (including
but limited to air travel, ground transportation, hotel
arrangements).
o Responsible for travel arrangements for members of the Board of
Directors to board meetings and other Midway events, including,
but not limited to air, land and hotel accommodations.
o Responsible for all personal bill payment for the CEO/Chairman
of the Board, including but not limited to credit cards,
mortgage, auto, utilities, etc.
o Arrange all personal travel for CEO/Chairman of the Board and
his family including air, ground, hotel, dinner reservations,
and activities and sightseeing tours.
o Arrange for tickets for sporting and cultural events.
o Handle all charitable contributions for the CEO/Chairman of the
Board.
o Responsible for all correspondence to all levels of management
from the CEO/Chairman of the Board.
o Instrumental in developing a training schedule for all employees
and ensuring that they meet their company mandated training
hours.
o Front-line implementation of new initiatives and policies.
o Prepare all Power Point presentations for the CEO/Chairman of
the Board - including Board of Director presentations as well as
presentations for schools and community groups.
o Attend senior staff meeting, take notes and disseminate
information to the necessary individuals including a list of
action items prior to the end of the day.
Communication and Public Relations
o Created studio newsletter that was eventually rolled-out to all
6 studios worldwide.
o Work with local high schools, colleges and universities to have
our personnel deliver presentations to their students about jobs
and life in a video game development company. We now give 5
presentations each year.
o Work with HR to set up yearly recruiting events in order to hire
the best and brightest in the gaming industry.
o Plan and manage all employee morale events, including the
holiday party for over 300 guests.
o Create/arrange all fund-raising events and prepare promotional
materials.
Program Development / Design / Coordination
o Developed a point of orientation system to begin the planning of
summits within the various functional groups.
o Coordinated program classes and building usage.
o Initiated cooperation between functional groups to ensure high
level training and take-aways from the summits.
Management Training Courses
( Value 2 Management Training Class graduate with the Wright
Institute for Higher Learning.
EMPLOYMENT HISTORY
10/2004 - 09/2009 Executive Assistant to CEO & Chairman Midway
Amusement Games, IL
03/2004 - 09/2004 Executive Assistant to Exec. Director Emergency
Nurses Association, IL
08/2001 - 06/2003 Executive Assistant to Managing Partner Vladem,
Lerman, Sweeney, IL
10/2000 - 07/2001 Executive Assistant to SVP New Horizons Computer
Learning, IL
01/1998 - 06/2000 Executive Assistant to Managing Partner Manning
Silverman, IL
05/1995 - 12/1997 Executive Assistant to SVP Motorola, IL
COMPUTER SKILLS
Microsoft Word Microsoft Excel Microsoft Power Point
Visio Microsoft Access Outlook
Lotus Notes MS Project Manager QuickBooks
Adobe Acrobat Quicken
EDUCATION
B.A. Political Science
DePaul University (1991)
Chicago, IL
Some Master's level work in Education
Dominican University
River Forest, IL
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