Administrative Assistant Office
Resume:
Gillian London
**** ****** ******, ******** **** IL 60035
**************@*****.***
Skills Profile Well-rounded background in secretarial, administrative, and
general clerical duties.
Strong background in Microsoft Office for Windows.
Able to take initiative of responsibilities.
Multi-tasking talented, works extremely well under
pressure.
Loves to work in a fast-paced environment.
Excellent typing skills, over 70 wpm.
Dependable and accountable, loyal, has integrity.
Salary requirements - seeking a position that has a range
of the low-to-mid 30's, but I am open to discussion.
Work History Administrative Assistant to Director of March 2009 -
Education November
Congregation Solel, Highland Park IL 2009*
Responsible for the operation, development and
improvement of the Religious School.
Reports directly to Director of Education and
the Executive Director.
Administrative duties included, but not
limited to the following: Calendar - worked
with the Director to make sure everything is
planned & organized in a proper time frame.
Registration - mailing out, formatting,
filing, data entry. Working directly with the
Director of Education, Executive Director and
Accounting office.
Mailings - weekly reminders (ushers), monthly
(b'nai mitzvah meeting letters), once a year
(b'nai mitzvah date requests & assignments,
back to school packets, special grade
celebrations), others as requested, membership
software, preparing class lists, tracking
appropriate forms, create mailing labels,
create & track - class rosters for attendance.
Emails - weekly email updates, weekly
reminders, special holidays, calendar events
reminders, permission slips, meeting
reminders.
Anticipate school calendar events & go over
with Director of Education or person in
charge.
Oversee setups and help/assist with
coordinating special events.
Communicate with Directors, parents, teachers,
students, Rabbi, RSC.
Place orders including but not limited to:
snack, books, supplies, etc.
Print certificates: b'nai mitzvah, mitzvah
project, consecration, confirmation.
Copies requested by the Director of Education
Create lists, forms, etc based on information
provided by Directors, Rabbi, teachers
Maintain school's database
Assist in administrative needs of youth and
teen programs
Copy materials, order supplies & food for
Faculty orientation
Responsible for sending out materials related
to beginning of the year programming, welcome
letters, etc.
Coordination of facilities & setups for all
classrooms.
Coordination for High Holy Days & Sukkot
arrangements.
Retreat coordination, family day event, field
trips.
Responsible for sending out/editing/formatting
progress reports.
Answering Religious School Office phone
Reported payroll for teachers and assistants
to Executive Director.
Reported Religious School Expense
record/checks.
Filling/Administration.
All other tasks & assignments as necessary
and/or requested by supervisors and/or Temple
Management.
Administrative Assistant Engineering June 2008 -
Department/Executive Assistant December
H.H. Holmes Testing, Wheeling IL 2008*
Engineering Department duties including, but
not limited to; provided primary support for
VP of Engineering & Field Engineers,
maintained and organized all engineering
filing, reviewed/edit & sent out soil boring
reports, set-up new projects for field
drillers, kept in contact with clients during
each project, etc.
Greeted and directed visitors to destination,
assisted with meetings as needed
Answered phones for main office, forwarded
calls to staff, take and distribute messages,
provided callers with information as needed,
arranged appointments as directed
Set-up dispatches for field Technicians,
provided backup support for Dispatch
Coordinator at the end of the day if needed
Entered all billing and Tech field reports
into dispatch software system (ElmTree)
Prepared UPS/Fed Ex packages and shipments
Drafted external and internal correspondence
for staff, including all office Executives
Updated and maintained all employee contact
information
Provided general admin assistance to main
office staff and other admin staff members as
needed
Maintained and organized all office filing
Provided primary support for office Executives
Receptionist/ Administrative Assistant/ November 2006
Office Administrator/Project Assistant - April 2008*
Focus Development, Inc. Northfield IL
Project Assistant duties including, but not
limited to; construction filing, processing
change orders, maintain subcontractors'
insurance files, assembling subcontracts,
issue project drawings to potential
subcontractors, set up vendors/subcontractors
commitments in database system, etc.
Worked specifically with Property Manager,
assisting him with basis day-to-day property
management needs (i.e., homeowner issues,
maintenance issues, etc).
Greeted and directed visitors to destination,
assisted with meetings as needed
Answered phones for corporate office,
forwarded calls to staff, take and distribute
messages, provided callers with information as
needed, arranged appointments as directed
Opened, date-stamp and distributed incoming
mail; handled out-going mail for corp. office
including adding postage; ordered and
monitored all messenger services as needed
Prepared UPS packages and shipments
Distributed in-coming faxes, hand-delivered
urgent faxes as noted
Maintained the conference room
schedule/calendar; prepared meetings as
needed, including organizing the conference
room tables and chairs, preparing beverage
trays and ordering meals as requested; set up
projection equipment and/or computers as
needed
Set up all new employee phone numbers and
voice messages on the phone system directory;
maintained company phone directory,
distributed as needed
Set up correspondence templates for all new
hires
Drafted external and internal correspondence
for staff, including Executive Director
Updated and maintained company Contact files
in Outlook including office directories
Maintained office appearance and maintenance,
including kitchen and conference rooms
Organized corporate lunches and special events
Provided general admin assistance to corporate
staff and other admin staff members as needed
Maintained and organized all office filing
Ordered and maintained all corporate office
supplies
Maintained all office equipment; ordered
supplies and maintenance/ repairs as needed
U.S Senate Intern (this was a August 2005 -
part-time/unpaid year long position) May 2006
U.S Senator Richard Durbin, Chicago IL
Wrote letters to constituents on behalf on the
Senator
Had telephone contact with the Senator's
constituents regarding many issues
Worked closely with Veteran's Affairs, dealt
with constituents with Military issues
Follow - up action: ensured that the correct
parties were properly informed
Administrative Assistant for Religious September 2005
School (this was a part-time position) - May 2006
North Shore Congregation Israel, Glencoe IL
Answered phones, and database entering
Coping, typing, and filing teacher/ Temple
faculty documents
Provided general assistance to teachers and
parents
Organized files, for both teacher and Temple
faculty
Supervisor/ Administrator Assistant to June 2004 -
Revenue Account (this was a seasonal December 2005
part-time position)
Ravinia Music Festival, Highland Park IL
Worked within the accounting and mailroom
services
Accurately tracked ticket sales per event
Balanced ticket sellers' books each night
Prepared nightly deposits
Assisted in preparation of documents for the
end of season audit
Performed various clerical duties, included;
database management, telephone reception, and
filing
General Office Temping January 2005
Union for Reform Judaism, Northbrook IL - May 2008
Reception, telephones, filing
Document generation and handling
Database entering, mailing, copying, etc for
GLC 2006 & 2008 Regional Biennials
Undergraduate studies in American September
Education History/Jewish Studies 2000 - June
DePaul University, Chicago IL 2004
References available upon request
*I was laid-off due to company downsizing.
Contact this candidate