Administrative Assistant Project Manager

Karen Kurfirst

**** ********** ****. **********, ** 60565

630-***-**** ~ **********@*****.***

Qualifications and Capabilities

> Extensive experience as a Administrative Assistant and Office Manager.

> Work on multiple projects under pressure and meet strict deadlines.

> Recognize and analyze problems and solutions.

> Confidence composing correspondence and legally binding documents.

> Acknowledged an excellent well-rounded team player with a can do

attitude.

> Able to supervise employees and work with all levels of management and

clients in a professional and confidential manner

Experience and Achievements

Nichols Construction Group, Wheeling, IL

Executive Project Manager Assistant/ Office Manager 2008-Present

> Implement office procedures for better time management and efficiency.

> Authored and designed through research and experience a Subcontract

Agreement and General Conditions unique for NCG.

> Developed master documents for contracted vendors.

> Create spreadsheets breaking down costs and profit per project and

office expenses.

> Coordinate the collection of Certificates of Insurance and review for

compliance.

> Issue contracts, change orders, requests for waivers and missing

documents.

> Review incoming project documents for accuracy and/or changes made by

clients/vendors.

> Calculate monthly draws; accounts receivable and payable.

> Resolve IT issues.

> Maintain HR records and verifications

International Contractors, Inc., Elmhurst, IL

Project Administrator 2007-2008

> Generated AIA Contracts, Project Bid documents, Subcontract Agreements

and Change Orders for projects in various states.

> Implemented spreadsheet to track allowances by trade.

> Calculated and created monthly draws.

> Maintained and updated architectural drawing logs. Scanned and

printed drawings.

> Input project information in Prolog bridging into Timberline.

> Arranged travel and out of state housing for Project Engineers and

Superintendent.

Riis Borg Construction Company, Chicago, IL

Project Administrator 2005-2007

> Generated all contracts and change orders.

> Reviewed and analyzed changes to contracts by owner or vendors prior

to final execution. Composed correspondence negotiating changes.

> Restructured the Subcontract Agreement master and procedures for

efficiency.

> Input estimates/projects in Prolog, Timberline and Grade beam.

> Implemented excel spreadsheet to track documents for more complex

projects.

> Responsible for master and archived files.

> Composed procedures for company manual, master letters and forms.

>

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Equity Marketing Service, Inc. Chicago, IL

Office Manager, Sales Office 2003-2005

> Managed and assisted setting up condominium sales office for grand

opening.

> Maintained prospective buyers list and demographic database.

> Responsible for all office equipment and supplies.

Administrative Assistant, Corporate Office

> Responsible for travel arrangements, owners Outlook calendar, and

confidential information.

> Assisted in miscellaneous projects and events.

BP America, via Kelley Services, Naperville, IL

Executive Administrative Assistant 2002-2003

> Utilizing Outlook Express, coordinated appointments, meetings and

conference calls for Division Managers.

> Coordinated complex domestic and international travel arrangements.

> Via BP's website posted reports and reconciled expense reports.

> Initiated a tracking system for international and domestic flights of

126 employees after 9/11.

Get It Together, Naperville, IL

Owner 2001-2003

> Guided clients in organizing business and home environments, event

planning, time management, filing systems and spreadsheets for

accounting.

> Assisted in new business set up and marketing plan.

Lyon College, Batesville, AK

Administrative Assistant 1999-2000

> Improved procedures for annual statewide Academic Day for high school

students hosted by the college.

> Created desk manual, reorganized filing system, composed

correspondence and maintained student off campus summer programs.

> Supervised student workers.

University of Central Florida, Orlando, FL

Program Assistant 1997-1999

> Assisted Director of Admissions with special projects.

> Prioritized and delegated responsibilities of employees to meet

deadlines.

> Identified and resolved inaccuracy of mass mailings to perspective

students.

> Composed desk manual for office procedures and database operations.

> Determined methods for making workflow more productive and accurate.

> Supervised, trained and motivated six student workers and five co-

workers.

Computer Skills & Training

Word, Excel, Power Point, Outlook, Word Perfect, Prolog, Timberline,

QuickBooks, CAD

Education

Hamilton College Liberal: Arts & Management Major 1988-1990

Toronto School of Arts: Color & Design Major 1982-1987

References

Available upon request.

Contact this candidate