Administrative Assistant Manager

Kai D. Kline

** ****** ****, ****** ******, New Jersey 07076 ? 732-396-

**** ? **********@*******.***

Summary

Professional Administrative Assistant with a proven ability to

handle multiple projects and confidential tasks. Independent,

self-motivated. Highly organized and skilled in prioritizing

and completing multiple tasks in a timely manner. Implements

several leadership behaviors, business integrity and cross

functional teamwork with flexibility.

Word/Outlook/PowerPoint/Excel, and Visio, Executive Written

Communication, Management Skills for Administrative

Professionals.

Work Experience

Plainfield Housing Authority, Plainfield, NJ 07060

05/10 - Present

. Support to Office Management.

. Establish and execute procedures as needed to obtain data to

produce departmental reports and other

Department functions.

. Develop and modify procedures and forms to facilitate the most

efficient flow of paperwork throughout the

office.

. Maintain departmental personnel time and attendance data (vac.,

sick time, etc.).

. Answer routine departmental correspondence.

. Type memoranda, meeting minutes, charts forms and requests.

. Maintain appointment calendars for professional staff members.

. Maintain essential departmental files and records.

Schering-Plough (CoWorx Staffing, Kenilworth, New Jersey)

6/06 - 8/08

Senior Administrative Assistant:

Drug Metabolism & Pharmacokinetics Laboratory Animal

Resources (LAR)

Global Communications Division Global Supply Chain

Learning Service Division

Global Project Management Division Primary Care Sales

Division

. Supported: Senior Directors, Associate Directors, Directors,

PhD level managers & Department VP's

. Arranged to have office equipment updated: conference room

speaker phone equipment installation and

. follow-up, new low maintenance color printer, ordered calling

cards for upper management Created spread sheet for employee

TB testing and revised mail processing.

. Developed filing systems, reorganized department

. Created spread sheet for attendance records

. Managed activities, meeting schedules, travel arrangements,

expense reports and P-card statements

. Information processing systems to complete assigned activities

. Scheduling administrative back-up, ordering supplies, mail

distribution, update/maintain databases

. Processed Protocols & Amendments for IACUC (Institutional Animal

Care and Use Committee)

High Level of Confidentiality)

. Tracked information and project concerns

. Charts, curriculum vitae, & training records.

. Interview schedules for new hires, distribution of

resumes/associate paperwork for two expense centers.

. Processed timecards, purchase orders & invoices

. Business reports

. Mail distribution, teleconferences & travel arrangements

. Occurrence reports maintained daily calendars and events

. Responsible for Learning Center, reserving and preparing room

for use in classes and seminars

. Researched 4 newspapers for articles to place in Schering-Plough

company newsletter

. Planned Action Meetings for the Primary Care Sales Force

. Reviewed expense reports for field personnel, updated field

personnel roster

. Copying, filing, mailings, preparation of confidential and

non-confidential documents & special reports

. Special projects, Travel & meeting arrangements, calendar

management.

. Regularly interfaced with managers and executives of Schering-

Plough.

Atrium Staffing, Iselin, NJ 08830

1/05 - 6/06

Amerigroup (HMO) - Member Outreach Associate

1/05 - 5/05

Asco (Switch Co.) - Administrative Assistant

8/05 - 11/05

NPS Pharmaceutical - Administrative Associate

1/06 - 6/06

. Supported VP of new product development and staff

. Newly created position, responsible for setting up all

necessary procedures

. Daily calendars and events, presentations, word processing

of all memos, letters, agendas & meeting minutes

. Monthly reports, quotes, letters, reservations for

customers, travel itineraries & expense reports

. New product planning & new product development, liaison

with marketing and legal department.

Hosokawa Micron Powder Systems, Summit, New Jersey

06/97 - 11/04

Administrative Coordinator

. Supported Manager of production/purchasing and staff

. Monthly reports, quotes, letters reservations for customers

. Projections, mailings, cycle counts and company

distributions

. Work orders, purchase orders and reverse cycle counts

. Monthly reports, quotes, letters, travel reservations for customers &

managers

. Switchboard relief

. Corporate events and workshops

. Coordinated projects, mailings, and company distributions

Robert H. Jaffe & Associates, P.A., Springfield, New Jersey

7/95 - 6/97

Legal Secretary

. Supported 3 attorneys, maintained contact with clients and court

personnel

. Assisted attorneys in preparation of pleadings, motions, briefs, &

extensive secretarial procedures

Kelly Services - Temporary Agency -

3/92 - 7/95

Senior Administrative Assistant

Merck & Co.

JCP&L

United Hospitals (3 years per diem)

Federal Express, Elizabeth General Hospital (2 yrs)

Larry Stempler, Esq.

Schering-Plough

Orange Middle School

Warner-Lambert Company, Morris Plains, New Jersey

03/83 - 3/92

Executive Administrative Assistant & Event Coordinator

Supported: Director of Corporate Communications, Manager

of Meeting Services

. Distributed "Citations" (company newsletter)

. Monitored News Wires

. Liaison with company library

. Weekly postings for 43 bulletin boards

. Auditorium schedule and operation of audio visual equipment

. Supervised Video Library for Quarterly Video Report (QVR)

. Budget and record keeping functions

. Special reports

. Company travel arrangements, airlines, hotels & caterers for large

seminars and meetings

. Organized numerous conferences, seminars and workshops

. Traveled to hotels and meeting places to set-up and negotiated with

same

Carella, Byrne, Bain & Gilfillan, P.A., Livingston, New Jersey

9/79 - 9/82

Word Processing Operator

Education

Union County College, Cranford, New Jersey - Certification for

Human Resource Management

Essex County College, Newark, New Jersey - Secretarial

Studies/Communications

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