Manager Project

MICHELINE COX

*** ****** ******, ******, **, ****5 617-***-**** *******@*****.***

WORK EXPERIENCE:

Pegasystems – Cambridge, MA

Contract Position – Payroll Coordinator – July 10 – Current

• Processing payroll for 1200 US and foreign employees utilizing ADP Pay Expert and

Report Writer.

• Manage headcount reporting and various tasks as required.

• Responsible for 401k and stock accounts.

Informa USA – Westborough, MA

Contract Position – Payroll Manager – December 09 – July 10

• Process payrolls for 8 companies ranging from weekly, biweekly and semi-monthly, for

• a total of 1200 employee, using ADP Payforce.

• Ensure that new hires, terminations and any changes flow properly from SAP to ADP.

• Respond to any tax notices and work directly with ADP Tax Department to resolve in a

• timely manner.

• Run monthly reports for Espp and deferred compensation plans for funding by VP of

Finance.

• Sit in on weekly conference calls to resolve any outstanding issues with regards to invoices,

deductions and earnings code set ups, amendments and any other Informa/ADP issues.

• Process any year-end adjustments and do final tie out to ensure accurate W2 processing.

• Travel to Florida to handle the transition from processing payroll in Massachusetts, to the

existing payroll group, located in Florida.

The Princeton Review, Inc.-- Framingham, MA

Payroll Manager – May 08 – Sept 09

• Managed overall operation of the payroll department and the processing for over 7,000

full and part-time teachers and corporate employees, with a team of 5.

• Project leader for conversion from Ceridian to ADP payroll for a January 1st start.

Successfully transitioned 2 acquisitions of 2,000 employees, onto TPR payroll.

• Brought company into compliance. Teachers had no visibility of their pay hours and rates

on stubs until 8/08.

• Responsible for uploading GL file and posting to Oracle.

• Set up various reports to assist in budget planning.

• Recent accomplishments: Cross-train the payroll group, put together payroll processing

documents as a training tool for new payroll hires, work with HR on possible decision to

have benefit enrollments and changes on-line, Project Leader for Oracle Payroll and

financial upgrade completed 4/09 which encompassed Oracle timesheet upload to ADP and

new hire transfers via ADP connection.

• Managed sale of one of our divisions onto its own payroll system. Processed payroll until

6/09 and transferred out to new owners.

• Responsible for Quarterly filings as well as processing W2’s and W2’c at year end.

• Ensured accuracy for SOX testing.

Teradyne, Inc. – No. Reading, MA

Payroll Manager – October 06 – May 08

• Managed the payroll team to handle payroll processing for 4000 employees using

Oracle payroll.

• Oversaw all file transfers for direct deposits, 401k and all benefit related processes.

• Uploads for employee stock purchase plan, RSU’s and Stock options.

• Responsible for Quarterly tax filings as well as W2’s utilizing Ceridian tax service.

• Maintained close relationship with accounting firm with regard to tracking ex-pat’s

foreign compensation to ensure accurate w2’s and w2c’s.

• Developed additional controls for SOX compliance and

closely monitor testing

to ensure successful results.

Resolved technical payroll issues such as jurisdiction,

address and work locations

and how they are mapped to taxing service to ensure accurate checks and w2’s

Performed all payroll related Oracle testing with regards to

patches for developmental

and statutory changes.

Worked closely with the Accounting group to resolve any

issues which may arise.

Major focus for cleaning up the payroll abandoned property account.

Met regularly with IT team to discuss any issues we may have processing as well

as changing needs as a department.

MRO Software, Inc. – Acquired by IBM

Payroll Manager – June 06 - October 06

Assisted IBM and MRO Management teams, in

transitioning payroll records, taxing,

benefits etc. providing the necessary reports from ADP for uploading to IBM.

Stayed on to run the last payrolls for paying out executive

stock plan and bonuses.

MRO Software, Inc. – Bedford, MA

Payroll Manager – September 01 – September 2006

• Responsible for the overall operation of the payroll processing for 600 + employees

utilizing ADP PC Payroll & Reportsmith and managing a commission specialist

and payroll processor.

• Worked closely with Controller and payroll accountant to ensure smooth month-end/

Year-end closes.

• Responsible for importing GL data from ADP to Peoplesoft Financials, reconciling

the journal to ADP reports then posting.

• Reconciled balance sheet accounts monthly.

• Managed Fidelity 401K plan, ESPP plan, NQ & ISO stock exercises, relocation,

524 and flex / dependant care plans.

• Documented all functions within the Payroll Department for compliance with Sarbanes-

Oxley.

• Worked with auditors to ensure successful testing of all payroll related functions.

• Extensive reporting created through Reportsmith for various departments, related to

budgeting, 401k match, tax reporting, workers comp, year-end processing and Employee

stock purchase plan.

Select Appointments North America – Wakefield, MA

Internal Payroll Supervisor – January 1999 – September2001

• Supervised group of six consisting of payroll associates, commission specialist and pay-

roll accountant, who were responsible for payroll processing of 2400 US employees.

• Instrumental in the implementation from ADP to Oracle payroll and financials, a major

corporate initiative for 1999 and 2000. Acted as team leader for the payroll portion of

the implementation working closely with the entire project team, consisting of Select

employee’s, as well as Oracle consultants. Project consisted of analyzing company/depart-

mental procedures, making any adjustments to better meet the companies’ needs while

migrating to one integrated system, designing, building, documenting, testing and trouble-

shooting new system set-up, training and communicating procedural changes to other

users.

• Responsible for running all processes related to payroll, correcting errors, printing checks,

and deposit advices and sending positive pay/direct deposit files to banks.

• Established process for testing mandatory payroll and tax upgrades/patches from Oracle

support in order to maintain accurate and error-free processing.

• Attended weekly user meetings to discuss system related performance and processing

issues.

IP System & Control Administrator – February 1998 – January 1999

• Provided support to manager and payroll associates on all aspects related to payroll.

Established written documentation for department training and new hires.

• Responsible for maintaining database for financial reports needed by management and

other departments for budgeting and accounting purposes. Tracked monthly payroll

activity and loaded into spreadsheet for monthly closes and journals.

• Participated in several ‘task force’ groups to improve upon company processes and

communications.

First New England Dental Centers, Inc. – Boston, MA

Human Resource / Payroll Manager – May 1996 – February 1998

• Established Human Resource and Payroll Department for start-up dental management

company for 700 + employees utilizing ADP PCPW. Handled conversion from Paychex to

ADP.

• Reviewed existing payroll features to determine what was needed to process payroll

successfully.

• Departmentalized employees by position and location for delivery of paychecks and reports

to 37 different locations within New England region saving the company $8000 in Federal

Express charges annually.

• Set up and rolled out to employees new 401k plan, flex benefits and health insurance.

• Worked with accounts receivable to ensure proper insurance collection to pay the dentists

commissions and set up system tracking month to month.

Automatic Data Processing – Waltham, MA

Senior Account Representative – 1983 – May 1996

• Maintained client base of $1,000,000 with a 94% retention rate.

• Base management inclusive of technical follow-up to insure accurate payroll processing

and timely tax deposits for clients.

• Assisted in training of new representatives, monitored workflow as well as technical

support for the trainees.

• Provided assistance to other team members in responding to incoming messages from

clients to insure timely call back time as dictated by corporate management.

• Provided year-end support to client base making sure adjustments processed in time for w2

distribution deadline of January 31st.

Computer Software Experience

Microsoft Word, Excel, Outlook, Oracle Human Resources/Payroll, Discoverer, ADP PCPW

Payroll&Reportsmith, APD Payforce and Peoplesoft Financials, Ceridian Payroll and Tax filing, SAP

HR and Paychex. Also fluent in French.

Education

Boston University, Bentley College, CPP course,

Business, Accounting, Computer & various APA seminars.

References

Available upon request.

Contact this candidate