Real Estate Administrative Assistant
Resume:
BARBARA SCHIAVONE
** ******** **** ~ Bedminster,
NJ 07921 ~ 908-***-****
SKILLS SUMMARY:
Strong organizational skills with proven ability to multi-task in a fast
paced environment. Excellent verbal and communications skills, able to
interact effectively with all levels of personnel. Ability to deal with
confidential and sensitive matters in a discrete and professional manner.
OBJECTIVE:
To obtain an Administrative Assistant position where my Administrative
experience, combined with my strong problem solving skills, as well as my
independent, pro-active action skills and attention to detail can be fully
utilized to contribute to the success of an organization. Enhances
organization reputation by accepting ownership for accomplishing new and
different requests; exploring opportunities to add value to job
accomplishments
TECHNICAL SUMMARY:
Software:
Real Estate Software: Prolease Lease Admin. MRI, Rumba; Quick Books;
Windows XP Professional, Microsoft Office Suite including Word, Excel,
Access, Outlook; Lotus Notes.
EMPLOYMENT HISTORY:
ROSSI MANAGEMENT AND CONSULTING, INC.
Bernardsville, NJ
Secretary/Receptionist
Nov. '06 - Nov. '08
o Greets Vendors, customers, job applicants and tenants.
o Maintain lease files, with all appropriate forms and correspondence.
o Process billings for various building maintenance, electricity and
leasehold improvements for all locations.
o Prepares correspondence and spreadsheets.
o Prepare and maintain reports on tenant profiles, lease locations and
lease expirations.
o Serves tenants and contractors by answering questions; forwarding
message
o Liaison between Tenant and Landlord.
o Coordinate upcoming lease renewals and rental increases.
o Reconcile and process daily banking activity.
GAB ROBINS NORTH AMERICA, INC.
Parsippany, NJ
Supervisor Real Estate Leasing Coordinator/Executive Assistant
May '85 - March '06
Assist Leasing Manager and Assistant Vice President in handling office
leases for over 400 locations throughout the US for a major catastrophe
insurance company; responsibilities included but were not limited to:
o Prepare and distribute reports on lease locations and lease
expirations.
o Coordinate upcoming "lease renewals" with local management, and with
national real estate broker.
o Set up lease payments and coordinate automatic monthly rent payments
with accounts payable; maintain rental allocation breakdowns by cost
centers, per approved allocations.
o Reconcile and process all tax, operating expenses and real estate
bills from landlord.
o Process and calculate billings for various building maintenance,
electricity and leasehold improvements for lease locations.
o Prepare lease extensions, amendments, modifications and Estoppel
Certificates.
o Process and coordinate insurance certificate requests by landlord,
with insurance coordinator. Maintain certificate holder list,
deletion list, and insurance certificates for file.
o Prepare lease abstract and maintain leasing database on website.
o Prepare rent escalation analysis, where needed, and set-up recurring
journal entries to straight-line lease terms.
o Maintain lease files, with all appropriate forms and correspondence.
o Attention to detail: following policies and procedures and proofread
leases to be approved by Legal Department.
Executive Secretary to Vice President - Human Resources:
May '83 - May '85
o Provided secretarial services to four (4) managers. Interacted with a
variety of operational departments.
o Responsible for Tuition Refund Program and Product Incentive Plan.
o Scheduled pre-employment physicals, meetings, special events, business
conventions, interviews and appointments.
o Coordinated travel and lodging arrangements for consultants, managers,
and senior vice president.
o Prepared monthly reports, time sheets, as well as correspondence and
statistical typing.
o Created forms, documents and spreadsheets on the computer, previously
being done by hand.
o Sorted, screened, reviewed and distributed incoming and outgoing mail.
o Requisitioned supplies, printing, maintenance and other services.
o Prepared proposals, presentations and organization charts.
o Updated procedure manuals and records.
EDUCATION:
Berkeley College
Major: Business Administration, with concentrations in Business
Completed courses in Law and Business Accounting Principals
Contact this candidate