Administrative Assistant Management

CAROL HUGHES

Cell: 720-***-****

*****.****@*****.***

CAREER SUMMARY

Team player with extensive legal secretarial and senior executive

administrative assistant experience in all levels of support to senior

management. Excellent customer service skills and a well-tested problem

solver.

OBJECTIVE: To contribute as valuable assistant in a challenging position

where my advanced legal secretarial and administrative skills are utilized

to assist in a complementary and quality manner to achieve defined and

obscure goals.

QUALIFICATIONS

. Advanced legal secretarial and administrative support to senior

executives, general counsels, and associate attorneys in negotiations of

highly confidential agreements for international and domestic oil and gas

exploration and production, wholesale power delivery, telecommunications,

nuclear engineering, and aircraft organizations.

. Supported lead engineers in the wholesale energy and nuclear industries

with high-level projects to include the design and construction of power

plants in Wyoming and New Mexico, and in the design and manufacture of

the first mobile nuclear drum venting system for the Hanford Nuclear Site

in Washington.

. Schedule meetings for board members and other attendees of public

corporations to include travel (domestic and international) and

facilities management. Management of final presentations and compilation

of documents in conjunction with board meetings. Assisted General

Counsel and Corporate Secretary in creating and maintaining Board

Minutes, Resolutions, Director and Officer Stock Option Plans, Employment

Agreements, 401(k) plans, and assisted in corporate audits thereto.

. Collaboration with regulatory compliance and auditors to research and

comply with state and Federal entities to include SEC, FERC, DOE, DOD,

FCC, FAA, US Immigration and Customs, Colorado and California Secretary

of State and Employment/Unemployment offices, and the Public Utilities

Commission and Better Business Bureau.

. Provide transcription services to Senior Vice President of Corporate

Administration and Compliance to produce due diligence transcripts in

response to employee disputes/conflicts with corporation and coworkers.

. Record Meeting Minutes in various settings to include Executive Risk

Committee Meetings, Corporate Minutes of Board Meetings in General

Counsel's absence, Regulatory Compliance Meetings, Senior Management and

Staff meetings.

. All inclusive support to in-house and external attorneys in acquisition

and merger negotiations and transactions.

. Extensive legal secretarial civil litigation support experience to

include notices, pleadings, due diligence, calendaring and scheduling.

. Research and compilation of master real estate leases, subleases, and

collocation agreements for better budgeting and management of properties.

Created and negotiated collocation agreements and managed ten tenants in

Telco switch sites.

. Scanned, transcribed, and managed voluminous documentation for submittal

to various clients/entities. Developed and created sophisticated

electronic file management documentation system for ease in

identification and retrieval of documents.

PROFESSIONAL EXPERIENCE

Aspect Management Corporation - Denver, Colorado (June 2008 to Present)

Executive Assistant to General Counsel

Assistant to Vice President/General Counsel of international and domestic

oil and gas exploration and production company in the legal department

management of two associate attorneys, litigation paralegal and corporate

paralegal for highly confidential legal negotiations and compliance to

international regulatory law to include daily review of general counsel's

Outlook messages for follow-up and oversight; creation of complex legal

documents and correspondence for everyday business situations; point

person for contract editing and policies management; liaison for attorneys

with all outside clientele for interface and intensive calendar management;

tenacious fact-finding; scheduling international and domestic travel and

management of expense reports; organization and maintenance of hard and

electronic files.

Black Hills Corporation - Golden, Colorado (October 2004 to May 2008)

Provided legal secretarial, human resources assistance, and administrative

support for Black Hills Energy exploration and production company, energy

marketing, coal mining, and wholesale and retail power generation.

Administrative Assistant to VP/GM Power Delivery, Asset Management

Director, and Project Management Director

(October 2007 to May 2008)

All encompassing administrative support to facilitate new opportunities in

the wholesale energy industry and construction of new power plants in

Wyoming and New Mexico. Extensive documentation management for day-to-day

operations and for acquisition/merger opportunities. Administration

support to include negations of long-term tolling contracts with load-

serving electric utilities plants located in California, Colorado, Idaho,

and Nevada.

HR Assistant to Human Resources Manager (May 2006 to September 2007)

Assisted in the hiring of new employees to include all facets of the

employment process -- creation of ads for new positions, scheduling

interviews for potential candidates, advanced knowledge of Open Hire

electronic management system, facilitated pre-employment background checks.

Intermediate comprehension of all BHC benefits to present BHC benefits to

new employees to include BHC Policies, health/dental/vision, Flex Plans,

AFLAC, 401(k), and life insurance and supplemental life

Legal Secretary to Associate Legal Counsel (October 2004 to April 2006)

Assisted in the creation and management of documentation for various

corporate development transactions. Attended bi-weekly Executive Risk

Committee meetings to record minutes that were required for policy

compliance Retrieved and managed complex historical documentation for

management of various out-of-the-ordinary and day-to-day projects.

Supported Legal team in roll-out and implementation of Hummingbird

Collaboration document management system.

Travel, Calendar and Special Events Planning (October 2004 to May 2008)

Scheduled travel for Associate Attorney, HR Manager, VP/GM Power Delivery,

and Project Management Director to include air, ground and hotel

accommodations for all travel required. Managed concentrated calendars for

busy meeting schedules to include conference room management, catering, and

other business engagements. Facilitated special events for employee

recognition and training seminars. Created, completed and account coded

expense reports relating to all department expenditures.

NUCFIL, LLC - Golden, Colorado (March 2001 to July 2004)

Engineering Administrative Assistant

Supported the Vice President of Product Development/Marketing, Director of

Engineering Systems, Project Engineers, Quality Assurance Manager, and

Senior Chemist in the manufacture and client support of a Drum Venting

System (DVS-IV) and Mobile Drum Venting System (mDVS-1) for the U.S.

Department of Energy and the U.S. Department of Defense for management of

headspace gas of TRU waste drums.

ATLAS AIR, INC. - Golden, Colorado (November 1998 to July 2000)

Senior Legal Secretary/Executive Assistant

Reported directly to Senior Vice President/General Counsel to facilitate

highly confidential negotiations with worldwide air cargo companies,

international aviation regulatory administrations, and outside legal

counsel (domestic and international) in order to operate air freight

business in established worldwide countries and to facilitate new areas of

operation in territories that had not previously been available to air

cargo companies in the past.

QWEST CORPORATION - Denver, Colorado (July 1993 to July 1998)

Executive Administrator/Legal Secretary

Supported Vice President/General Counsel in telecommunications industry

with mergers and acquisitions, legal resolutions including extensive civil

litigation, real estate management, and regulatory compliance reporting.

Coordinated all facility needs for corporate headquarters, three switch

sites, and seven nationwide sales offices.

EDUCATION

Court Reporting, Graduated 1991: Course completion included business law,

legal terminology, medical terminology, courtroom/freelance procedures,

business procedures, business English, vocabulary, machine transcription at

200 wpm, typing at 65 wpm. GPA 3.8

Computer Software Knowledge: Word, Word Perfect, Excel, PowerPoint, Access,

Visio, Adobe Acrobat, Outlook, Lotus Notes, QuickR, Hummingbird

Collaboration, Lawson, Bolo, Open Hire.[pic]

Contact this candidate