Assistant Executive

Barbara L. Siefkes

**** *. ******* **.

Boulder, CO 80303

303-***-**** (home)

303-***-**** (cell)

Email: *********@*****.***

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High level Executive/Legal Assistant with varying Office Management,

Project Management and Human Resource skills and ability to "wear many

hats"; very good people skills, extremely fast learner; highly developed

prioritization and problem solving skills; professional, organized and

detail-oriented; excellent supervisory and training skills; able to work

well with many different types of people on a team or an individual basis;

eager to learn new things and take on new responsibilities.

Professional Experience

1/05 - 5/10 PACKARD AND DIERKING, LLC, Boulder, CO

Legal Assistant

. Executive Assistant support for multiple Partners in Real

Estate, Trademark, and Corporate Law.

. Enter timesheets for Partner, make travel arrangements,

schedule client meetings.

. Prepare draft documents such as Operating Agreements, Leases,

Asset Purchase Agreements, any trademark or corporate

correspondence, Minutes, etc.

. Review, edit, revise and proof any and all documents and

correspondence.

. Extensive internet research regarding corporate, trademark

and ownership matters.

. Entrusted with managing client relationships and deliverables

across all disciplines.

. Extensive knowledge of trademark law, filings at the USPTO,

and corporate filings at the Colorado Secretary of State.

. Maintain Tickler system (legal deadline system) and files,

and anticipate next steps for each client.

. Familiar with AIA Contract Documents and AIA software,

Westlaw and Lexis Nexis.

. Prepare closing checklists, indexes and closing books for

multiple clients.

. Prepare Requests for Proposal and Requests for Information,

review submittals and compile information.

JOHNSON & REPUCCI, LLP, Boulder, CO (was asked to move with

main

Partner to Packard Dierking)

Legal Assistant

. Executive Assistant support for multiple Partners in Real

Estate, Trademark, Corporate Law and Litigation (all same

duties as above).

2003 - 2005 LEVEL 3 COMMUNICATIONS, Broomfield, CO

Executive Assistant

. Manage workload for two extremely busy Senior Vice Presidents

and four Vice Presidents in the Voice Business Unit -

required superior organization skills.

. Extensive management of executive calendars, travel

arrangements, expense reports, phones, and email and

voicemail messages.

. Manage all aspects of meetings, lunches, seminars and offsite

retreats for executives.

. Prepare, edit and format PowerPoint Presentations, Word

documents and Excel spreadsheets for each group.

2001 - 2003 SIGNET PARTNERS, Greenwood Village, CO

Project Coordinator/Business Development Assistant

. Manage all special projects and work directly with President

and Senior Vice President of Real Estate consulting and

financial services firm.

. Write and assemble proposals, presentations, business plans,

financial statements and various professional documents.

. Direct marketing efforts for corporate and joint venture:

write and assemble marketing documents, mailing lists and

brochures; manage information databases; set up meetings,

trade shows and workshops.

. Research and provide business development information.

. Manage Property Accounting function for 5 properties during

transitional period.

. Manage recruiting and staffing for client task orders, write

and place ads, review resumes, follow up and distribute offer

letters, and maintain files.

. Train employees on advanced PowerPoint, Word, Access and

SmartDraw techniques.

1999 - 2001 ARTHUR ANDERSEN LLP, Chicago, IL

Senior Administrative Coordinator

. Support very busy Partner and four Managers with daily

workload.

. Maintain calendars, scheduled meetings and made extensive

travel arrangements, including international travel.

. Supervise workload of Administrative staff and trained as

necessary.

. Prepare and process accounting forms, such as billing

invoices, write-offs and transfers.

. Prepare highly technical PowerPoint presentations, Word

documents and Excel spreadsheets.

. Member of PREP, a training committee for the administrative

group in the tax division.

. Member of the Technology Advisory Group, suggested ways to

better utilize existing technology.

. Attend various advanced training courses that included Word,

Excel, PowerPoint and Management courses.

1998 - 1999 WATERSTONE HYDROLOGY & ENGINEERING, Boulder, CO

Office Manager/Bookeeper

. Manage all HR and payroll duties; paid 940 and 941 taxes,

maintain employee files, researched and manage employee

benefits.

. Manage all company finances and bank accounts using

QuickBooks Pro.

. Prepare all financial statements using Excel and QuickBooks.

. Manage projects, edit research papers and create advanced

spreadsheets.

. Assistant to the CEO and entire office with daily workloads.

Technical Skills

Advanced skills in Word, Excel, PowerPoint, Access, and Outlook; experience

with QuickBooks Pro, SmartDraw, MS Works, MS Project, Lotus Notes and

Visio. Type ~70 wpm. Notary Public.

Education

University of Colorado at Boulder, CO - Masters of Music 1998

University of Colorado at Boulder, CO - Bachelor of Music 1994

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