Sales Project Manager

DAVID W. McCAIN

** **** ****** • Washington, New Jersey 07882

908-***-**** • ************@*****.***

EXECUTIVE ASSISTANT • ADMINISTRATIVE COORDINATOR

Pragmatic, multifaceted administrative specialist with several years experience in client services, continuous

process improvement and streamlining workflow to exceed corporate goals. Strong communicator able to support

skillful, cohesive teams dedicated to efficient production. Highly skilled in sales administration, product launch and

logistical functions. Seasoned in document management, customer follow-up, AR/AP and problem resolution.

Reputation for strategic planning and full service assistance.

Administrative Management • System Improvements • Strategic Planning • AR/AP

Prioritization • Contract Administration • Client Follow-Up • Global Liaison • e-Invoicing • Collections

Product Launch • Operational Streamlining • Quality Assurance • Data Analysis • Team Leadership

• Travel Arrangements • Project Management

PROFESSIONAL EXPERIENCE

OFFICE TEAM, Bridgewater, New Jersey • February 2010 – April 2010

Staffing agency. BEUMER CORPORATION, Branchburg, NJ. Service Assistant in the Service Department. The

Beumer Corporation is a German-based manufacturing company specializing in bulk material handling and

sortation equipment sold to international customers.

Responsibilities included weekly reconciliation of service technician time sheets and expenses and the input of new

service orders, proposals and warranty orders using SAP/B1 software. Monitored the service hotline taking

information regarding service calls to forward to the Technical Services Manager and the service technicians.

Worked closely with accounting department in billing customers and checking on payment status of past-due

payments. Ensured archiving of all e-mail correspondence relating to service orders.

Notable Accomplishments

• Responsible for collection of approximately $100,000 in past due accounts.

• Consolidated service technician timesheets and expense reports going back to the beginning of the year.

THE LEIGH BUREAU, Somerville, New Jersey • June 2003 – July 2009

The oldest speaker bureau in the United States, representing professionals in technology, business, IT, economics

and the future.

Executive Sales Assistant

Oversaw wide range of administrative details pertaining to contract negotiations for top tier speakers including

confirming engagement specifics and logistics, monitoring contract review and full execution of contracts, and

timely receipt of deposits and balances . Collaborated with clients to ensure on schedule workflow. Followed up

with past accounts for continued business and referrals. Partnered with VIPs including Nobel and Pulitzer prize-

winners and New York Times editorialists in booking travel arrangements and working with diverse Personal

Assistants to coordinate logistics. Worked with accounting department to send e-invoices, establish third party

vendors and AR/AP. Performed in-depth research of events and corporate histories to assist in account capture.

Notable Accomplishments

• Supported multimillion dollar sales professionals through account follow-up, securing payments and signed

contracts. Aided in volume increase resulting in a top sales award.

• Recognized by management for diligence and persistence in investigating and resolving past due invoices.

• Collaborated with Fortune 500 companies in administration of client contracts between $3M-$5M annually for

events and conferences.

• Spearheaded marketing and advertising efforts to prospective clients, increasing corporate footprint and

penetrating untouched territory.

DAVID W. McCAIN • Page 2 • ************@*****.***

ANN HECKEL & COMPANY, INC, Princeton, New Jersey • March 2000 – April 2003

Medical education company, specializing in services such as drug-specific databases to corporate clients.

Project Manager

Worked with an Account Supervisor and Manager of Scientific Information to initiate 4 web-based drug-specific

databases for top tier pharmaceutical clients. Ensured top level client service support such as slide orders and

troubleshooting. Administered updates, information verification and error reduction. Coordinated medical meetings

with key personnel and management. Co-led team development of projects to ascertain all administrative functions

are dealt with on a timely basis.

Notable Accomplishments

• Aided in successful launch of multiple high profile drug-specific databases including Starlix and Lamisil.

• Ensured adherence to project deadlines for product/service launch.

• Partnered with IT vendors, consultants and corporate pharmaceutical executives on proper database set-up,

parameters, budgets and proofreading of scientific content.

NORTHEAST GREAT DANE, Hillsborough, New Jersey • June 1999 – March 2000

Truck trailer manufacturer doing business for 30+ years. Annual revenue $40M .

Sales Coordinator

Administered full service support to sales professionals. Processed damage claims, freight and decal billing.

Managed logistical functions for shipping for new trailers and tracking trailers from origin to destination. Supervised

documentation and management of truck trailer sales. Improved customer satisfaction through verifying accuracy

and timely delivery of goods.

Notable Accomplishments

• Key coordinator of a record shipping and delivery of 2500 post office trailers, on time and within budget.

• Optimized resources via streamlining workflow, upgrading processes and procedures and cutting workloads.

Career Note: Additional experience as Contract Administrator, King Features Syndicate • 1990-1998. Details

furnished upon request.

EDUCATION

Bachelor of Arts ~ Journalism

Northwestern State University, Natchitoches, Louisiana

PROFESSIONAL MEMBERSHIPS

Professional Services Group of Central New Jersey

NORWESCAP (Northwest New Jersey Community Action Program) volunteer

TECHNICAL KNOWLEDGE

MS Office

Sales Logix

Great Plains Dynamics

Outlook, Super Office

MILITARY EXPERIENCE

US Navy and US Naval Reserve, New Orleans, Louisiana

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