Project Manager Administrative Assistant

Felicia Winslett

o Objective To acquire a challenging position where I

can

utilize my assets and enthusiasm in a diverse

and innovative environment.

o Profile Skills

Clerical Skills: Typing (65wpm), Advanced proficiency in all Microsoft

Office programs, AS/400 computer terminal, QuickBooks, MIP Accounting

software, Illustrator, Adobe Suite, Mac Proficient data entry (9500

kpm), adapt easily to new concepts and responsibilities. Proven

ability to coordinate and organize prioties to meet

schedules/unscheduled deadlines.

Management Skills: Exceptional ability to delegate and prioritize

tasks. Ability to facilitate meetings. Exceptional time management and

human relation skills.

Community Organizing: Facilitating community meetings, one on one

dialogue with community members. Collaborating with community

organizers and member to develop and implement programs. Creating

business plans and service documentation.

Medical terminology, excellent verbal, communication, interpersonal

and analytic skills.

o Work Experience

2007-Currently Healthcare Staffing Specialist, Favorite Healthcare

Staffing, Overland Park, Kansas

. Receives client orders for staffing services.

Enters orders onto AS/400 computerized scheduling

system.

. Anticipates client staffing needs based on current

and past usage of temporary employment services

and assigns employees as appropriate.

. Schedules employees on temporary assignments.

. Distributes business (staffing services) equitably

among clients.

. Reads and interprets staffing reports to maximize

shifts booked and eliminate scheduling errors.

. Schedules assignments several weeks out to

maximize business volume.

. Obtains availability to work and preference for

work assignments from employees. Enters

availability into AS/400 computerized scheduling

system. Matches availability against open orders.

. Contacts clients to determine staffing needs and

solicit orders. Informs clients about the

availability of staff employees.

. Confirms assignments with employees and clients.

Notifies clients and employees of shift

cancellations.

. Makes alternate staffing assignments to meet

client and employee needs. Automatically rebooks

employees who participate in auto-rebook program.

. Medical terminology knowledge

2006-2007 Department Administrative Assistant, Burns and McDonnell

Engineering Company, Kansas City, Missouri

. Provide general office management that includes

but not limited to maintaining project files,

answering and routing phone calls, and ordering

and maintaining office supplies.

. Coordinate department calendars, conference rooms

and schedules using Outlook.

. Coordinate client and vendor lunches and make

travel arrangements.

. Type memos, correspondence, reports, and other

documents.

. Assist in Powerpoint presentations and utilize

Access to store and retrieve data.

. Maintain tracking system for projects and keep and

maintain project e-mail box.

. Manage substantial printing orders by placing

orders, tracking orders through various

departments and coordinating the delivery of the

order to the appropriate location.

. Record minutes from Project Manager meetings.

2004-2006 Office Manager/ Facilities Coordinator, Chicago Charter

School Foundation Chicago, IL

. Act as principal liaison between Chicago Charter

School Foundation (CCSF) and Chicago International

Charter School (CICS) campuses. Work with

Accountability Director on student enrollment.

Responsible for new student lottery, data

collection, and parent issues. Managing

distribution of external communications.

. Principal contact between CCSF and Chicago Public

Schools and Illinois State board of Education.

Maintain compliance by completing and submitting

reports in a timely manner, in conjunction with

CICS campuses.

. Proof, edit and prepare reports, prepare

correspondence. Responsible for distribution of

annual reports. Record and prepare Board of

Directors minutes.

. Produce a monthly facilities maintenance budget.

Issue and track Purchase Orders, responsible for

accounts payable and receivable, and provide

administrative support to the Facilities Manager.

. Provided general office management that includes

but not limited to maintaining office files,

office supplies, answering phones, greeting

parents.

. Coordinated office calendars and schedules.

2002-2004 Executive Assistant, Methodist Youth Services Inc

Chicago, IL

. Provided administrative support to the President and

CEO.

. Received and routed incoming calls and mail

throughout the office.

. Maintained and organized files, department documents,

and data.

. Proofed, edited and prepared reports.

. Created and maintained document-tracking system.

. Organized and coordinated special event and projects.

. Coordinated office calendars and schedules.

Scheduled travel arrangements for President

and CEO.

2001-2002 Public Ally/Community Organizer, Public Allies

Chicago, IL.

. Facilitated over 20 community meetings.

. Participated in interactive leadership trainings.

. Worked with community organizers and members to

develop an implement a Teen Caf .

2001-2002 Program Associate, Urban Options Chicago, IL.

. Taught and Co-taught two introductory and advanced

entrepreneurship courses at community based

organizations and Chicago public schools.

. Worked with Program Director on marketing and

recruiting youth and community partners.

. Helped coordinate celebration events for community

partners and youth participants; Worked with over

200 youth.

. Received and routed incoming calls and mail.

. Maintained and organized files and data.

. Organized and coordinated special event and

projects

o Education

Johnson County Community College, Respiratory Therapy

Northwestern University, Psychology and Organization Behavior

Contact this candidate