Executive Assistant Medical

Andrea Boujoukos

** ***** ****, ******, ************* 02186

Telephone: 617-***-**** Email: ***************@*****.***

Business Skills

Highly organized, efficient and detail-oriented Executive Assistant with over 24 years’ experience providing skillful and thorough administrative support to C-level management, vice presidents and senior executives/directors. Advanced knowledge and experience with Word, WordPerfect, Excel, Lotus, PowerPoint, Microsoft Access, Microsoft Office, Microsoft Outlook, Concur, AXIOM. Additional experience includes EditScript, IDXRad, Meditec transcription, Net Meeting, Endnote, Lotus Notes, DayTimer, Lotus Organizer, Adobe Acrobat. Extensive knowledge and research experience of WWW/Internet. Languages include English, Spanish, and conversational Greek.

Experience

Executive Assistant to the Senior Vice President, General Counsel & Secretary

PerkinElmer, Waltham, MA (2/10-Present)

Responsible for heavy calendar management and coordination of extensive international and domestic travel arrangements. Provide high-level administrative support to the General Counsel and reporting attorneys, by conducting research, preparing reports, handling information requests, and preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings and events, arranging catering. Prepare and distribute materials and presentations for Board meetings. Assist with the preparation of presentation materials. Assist with projects related to filings, reporting, track legal expenses, review outside consul invoices, track follow up items. Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner. Organize and maintain corporate legal files, edit and process documentation. Provide back-up support to CEO and other executives.

Executive Assistant to Chief Medical Officer and Senior Vice President

Synta Pharmaceuticals, Lexington, MA (12/06-03/09)

Provide administrative support to the Chief Medical Officer and Senior Vice President. Anticipate and maintain daily schedules of meetings and priorities, of both a confidential and non-confidential nature. Follow-up on meeting action items, coordinate extensive international and domestic travel and prepare and reconcile expense reports, AMEX statements and other billings. Coordinate logistics for business meetings and special events, outings and parties. Assist with confidential special projects, coordinated documentation and reports for Board of Directors meetings, year-end reports, compensation, etc. Create and edit presentations. Rewrite, edit, and proofread copy for accuracy, content, and style as deemed appropriate, ensuring correct grammar, spelling, usage. Execute all aspects of administrative responsibilities in appropriately detailed and timely manner. Edit and process documentation including medical and clinical reports, scientific research data, correspondence, clinical trial/research information, etc. Provide support to directors and visiting consultants as needed. Update and maintain Clinical Library, obtain and check accuracy of reference citations. Order journal articles and publications and supplies. Work closely with catering companies, outside vendors, facilities and IT departments. Maintain organizational charts and department listings. Arrange and conduct executive and administrative assistant monthly meetings. Keep track of employee absences and out of office time. Arrange and purchase employee gifts.

Medical Editor, Department of Radiology

Brigham and Women's Hospital, Boston, MA (02/02-05/07, Part-time, Home-based/virtual)

Edit radiological reports and interpret and transcribe dictation by physicians and other health care professionals regarding patient assessment, work-up, therapeutic procedures, clinical course, diagnosis, prognosis in order to document patient care and facilitate delivery of healthcare.

Executive Assistant and Coordinator of Fellowship Program

Massachusetts General Hospital, Boston, MA (10/02-12/06)

Administratively assist Director of Interventional Cardiology. Manage schedules and meetings, arrange extensive domestic and international travel, society memberships, and subscriptions. Coordinate logistics for courses, business meetings and special events. Edit and process lengthy documentation including medical/clinical reports, scientific research data, patient reports, correspondence, clinical trial/research information, manuscripts and reviews. Rewrite, edit, and proofread copy for accuracy, content, and style. Obtain and check accuracy of reference citations. Work with other physicians and departments to move documentation through editorial according to deadlines. Process extensive travel and expense reimbursements. Arrange catheterization procedures and surgeries. Coordinate all aspects of the Interventional Cardiology Fellowship Program, including processing applications, visas, and housing for applicants. Coordinate, train and supervise temporary help. Worked remotely and/or virtually after hours.

Temporary independent contractor of various administrative projects for private clients (12/00 to 02/02)

Services include: executive and administrative assisting services, office organization, transcription services, medical transcription, preparing presentations, editing and proofreading, internet research and investigation, preparation of documents, word processing, data entry, contact management, billings, conference and event planning.

Executive Assistant to CFO and Director

Monitor Company, Cambridge, MA (12/97-12/00)

Anticipated and maintained daily schedules of CFO and Director's meetings and priorities. Followed-up on meeting action items. Coordinated extensive travel and prepared expense reports. Assisted with confidential special projects, coordinated documentation and reports for Board of Directors meetings, year-end reports, compensation, etc. Arranged relocation and housing for employees. Worked with immigration attorneys in assisting with the coordination and processing of visas and relevant documentation for international employees working in U.S. offices. Performed personal errands for CFO and CEO as needed. Coordinated gifts. Maintained and updated administrative handbook utilized in headquarters and global offices. Assisted in planning and executing special events. Coordinated and supervised temporary help.

Executive Assistant to Director of Center for Excellence and Director of Cardiac Catheterization Laboratories

Massachusetts General Hospital, Boston, MA (1/97-12/97)

Established and maintained office systems. Coordinated and transcribed lengthy medical and clinical reports and scientific documentation, correspondence, clinical trial/research information, manuscripts and reviews, and protocols/procedures. Served as “point person” to outside agencies and representatives for courses, meetings, and events. Assisted with setting the meeting and education goals and objectives. Arranged hiring, orientation and training of new staff. Arranged extensive travel and business meetings, and selected meeting sites and facilities. Coordinated logistics of live televised medical conferences, including catering, transportation for participants, audiovisuals, etc. Coordinated payments to outside vendors and processed expense reimbursements. Arranged special events. Maintained busy schedule and booked patients' procedures.

Executive Staff Assistant

Tufts University - New England Medical Center, Boston, MA (2/96-12/96)

Managed busy calendar and assisted with coordination of press releases/conferences, speaking engagements, and coordinated extensive travel arrangements and meetings. Assisted with review of revenue sources and expenditures, and coordinated accounting activities with hospital administration. Wrote, edited and transcribed medical and clinical reports, correspondence, memos, technical reports, and assisted with editing scientific and medical publications. Conducted Internet searches for various publications. Served as a “point person” to senior hospital staff, outside consulting clients and other contacts from local, national and international groups as necessary for completing projects, coordination of conferences, and relaying information. Interviewed, hired and trained temporary staff.

Executive Assistant to Vice President of Quality Assurance, Quality Control and Regulatory Affairs

Repligen Corporation, Cambridge, MA (1992-1995)

Served as “point person” between the Vice President and reporting departments. Assisted with all activities and special projects, including Investigational New Drug Applications to the FDA, and upkeep and maintenance of Drug Master Files. Managed all operations of the Vice President's office. Coordinated extensive travel, arranged conferences, seminars and meetings, assisted with the relocation of offices, and coordinated projects related to scientific, technical and regulatory documentation. Created and maintained departmental library.

Education

Fisher College, Boston, MA, A.S., Business and Computers (1988)

References available upon request.

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