Administrative Assistant Executive

CHRISTINA GRIMALDI

**-** **** ******, ***. *V, Jackson Heights, NY 11372

Mobile: 917-***-**** Home: 718-***-****

*************@*****.***

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EXPERIENCE:

Deutsche Bank, New York, NY

03/2010 - Present

Executive Receptionist - Temp Assignment

. Answer and transfer calls on a multi-line phone system.

. Accept deliveries, sort mail, and maintain phone lists.

. Handle additional projects as assigned.

. Book conference rooms; set up video conferencing.

Dow Jones & Co. / NewsCorp, New York, NY

07/2009 - 01/2010

Executive Receptionist - Temp Assignment

. Logged in employees and visitors using Workspeed software

system.

. Worked closely with concierge services to ensure the smooth flow

of all the traffic in and out of Lobby.

. Answered multiple phone calls and high volume of email request

for Workspeed entries.

. Responded promptly and appropriately to all employees, visitors,

and guests' needs and concerns.

. Scheduled and managed multiple meetings and appointments using

Microsoft Outlook.

. Ordered food for meetings using Seamless Web.

. Handled all issues with employees (new and temp), new ID cards,

lost ID cards, building services, and IT helpdesk requests.

Morgan Stanley, New York, NY

04/2008 - 02/2009

Executive Receptionist/Administrative Assistant

. Provided excellent telephone coverage including ability to

manage priorities; handled urgent calls with professionalism and

good judgment.

. Provided administrative support to company's Managing Directors

and Chief Operating Officer of MSIM.

. Maintained executive calendars, scheduled/rescheduled meetings,

and booked meeting rooms.

. Provided break and lunch coverage for Receptionists on other

floors.

. Assisted with creating internal Morgan Stanley website for

administrative assistants.

Alpine Capital, New York, NY

10/1996 - 12/2007

Corporate Receptionist/Administrative Assistant

. Greeted members, visitors, staff, and vendors, and assisted

visitors as necessary.

. Handled incoming/outgoing mail (UPS, Fed-ex, DHL).

. Scheduled use of conference rooms and provided administrative

support for departmental staff.

. Implemented Work Speed Requests (excess waste, temperature,

freight elevator, repair orders).

. Liaised with building maintenance staff and floor vendors (plant

services, water services, coffee, vending machines, etc).

. Maintained office supplies and basic office equipment

Time Warner Inc, New York, NY

10/1989 - 10/1996

Executive Receptionist/Administrative Assistant

. First line of contact with clients for all incoming clients and

guests.

. Composed and reproduced general correspondence, memos, letters,

and presentations utilizing Word and Excel.

. Provided back-up administrative support to other Executive

Assistants.

. Coordinated conferences/meetings and assembled support material.

. Tracked departmental attendance; distributed mail; monitored

messengers and vendors.

. Dealt with high profile clients in television, music, and

politics.

EDUCATION:

Adelphi, Garden City, NY

Associates Degree in Computer Programming and Business Administration,

1987 - 1989

Major: Computer Programming and Business Administration

SKILLS:

Microsoft Word, Excel, and Outlook, Photoshop; Windows XP; 80wpm typing

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