Manager Project
Resume:
JODI F. DUKE
* ***** *** **** ( Flemington, NJ **822 ( 908-***-**** cell (
*********@*****.***
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SUMMARY OF QUALIFICATIONS
Skilled at dealing and interacting with all levels within an organization.
Utilizes strong communication and presentation skills to coach and help
other members of the team, always in a positive manner. Capable of
performing special projects involving knowledge of event planning and
negotiating contracts. Proficient in prioritizing and expediting work in a
stress-filled environment. Capable of effectively working independently.
Utilizes strong organizational skills to efficiently perform job.
STRENGTHS
HIGHLY RESPONSIBLE LEGAL EXPERIENCE EXCELLENT ADMINISTRATIVE
SKILLS
EXCEPTIONAL COMPUTER MOTIVATED AND ENERGETIC COMMITMENT TO EXCELLENCE
SKILLS
LEADERSHIP SKILLS SOLID BOOKKEEPING CLIENT FOCUSED
EXPERIENCE
PROFESSIONAL EXPERIENCE
Landscape Aesthetics, Inc., Warren, New Jersey
Executive Assistant & Accounting Manager - April, 2008 - Present
. Performed administrative and secretarial functions for the President,
Architect and Project Manager.
. Maintained spreadsheets of the inventory of plants and trees in the
Warren and Bernardsville nursery locations.
. Opened files for all Requests for Proposals (RFP) and sold jobs.
. Printed and stitched all photos taken of jobs before, in progress and
completed jobs.
. Responsible for calling mark outs in on all jobs sold.
. Created and maintained a mailing list for sending brochures, postcards
and newsletters.
. Processed day to day Accounts Payable and Accounts Receivable
functions in QuickBooks.
. Maintained corporate bank account, deposits and postings. Cost
Accounting; Collections.
. Responsible for invoicing customers and maintaining the receivables
due and owing.
. Liaison to Accountant.
Alta Associates, Inc. / Executive Women's Forum, Flemington, New Jersey
August, 1991 - January, 2008
Industry recognized Executive Search firm specialized in Information
Security, IT Risk Management and Controls.
Program Director (Executive Women's Forum, Inc.) - January, 2003 -
January, 2008
. Coordinated all registrations and sponsorship contracts for the annual
Executive Women's Forum.
. Facilitated the entire range of corporate and personal administrative
duties, including domestic and international travel arrangements,
planning teleconference meetings, finalizing all the hotel and banquet
requirements.
. Coordinated the golf outing event from registrations to tee time.
. Assembled the program guide for all attendees to receive at the
conference.
. Coordinated all the ads, final agenda, and attendee list for inclusion
in the program guide.
. Maintained the website with speaker bios, press releases, sponsorship
logos, descriptions and current information pertaining to the event.
Coordinated calls with speakers/ company representatives.
. Coordinated all AV needs for the event (i.e. lighting, projectors,
microphones, tables, flip charts, etc.)
. Coordinated with Banquet Manager all food and beverage needs.
. Managed client relationships from development to maintaining and
enhancing existing client partnerships (i.e. sponsorships).
. Responsible for ordering all promotional items for the annual event.
. Compiled information from the questionnaire we hand out at the event
in order to plan for the next year's event.
. Finalized the accounting and prepared an extensive Excel reports
showing the costs involved in planning the event.
Executive Assistant /Office Manager (Alta Associates, Inc.) - August,
1991 - January, 2008
. Performed administrative and secretarial functions for the CEO and
recruiters/staff.
. Maintained spreadsheets of all placements and job orders for each
recruiter.
. Entered all send outs for recruiters and posted jobs on internet.
. Prepared fee agreements for client companies.
. Responsible for renewing all applications for postings with
Monster.Com, Recruiters-On-Line, Security Focus and CISSP.
. Responsible for maintaining all domain names registered with Network
Security.
. Handled all insurance issues (business owners, car insurance, claims,
health insurance, life insurance, etc.)
. Processed day to day Accounts Payable and Accounts Receivable
functions in Peachtree Accounting system.
. Maintained corporate bank accounts, deposits and wire transfers.
. Worked closely with CEO and our outside accountant gathering and
reconciling information. Responsible for invoicing for placements made
and maintaining the receivables due and owing. Responsible for
hiring, training and mentoring administrative secretarial staff.
. Managed and maintained the CEO's calendar.
. Maintained time out schedule for all employees.
. Responsible for updating the ITS (candidate/client tracking system)
with the latest updates.
. Managed 401k plans online and worked closely with pension
administrator regarding contributions.
T.K. Fielder, Inc., Flemington, New Jersey
(Company acquired by Niro/Aeromatic - company moved to Columbia, Maryland)
Administrative Assistant - July, 1990 -August, 1991
. Assisted General Manager with all phases of business operations.
. Implemented a streamlined accounting system, including, but not
limited to, accounts payable, accounts receivable, credit memos,
sales, rental and parts/service register.
. Typed all correspondence and quotations for both machine sale and
parts & service.
. Assisted application sales engineer on inquiries.
. Developed inventory/stock and client mailing lists. Made all travel
arrangements for the President and General Manager.
Lember & Ransavage, Esqs., Flemington, New Jersey
Legal Secretary - March, 1987 - July, 1990
. Provided administrative support to two Partners.
. Prepared legal documents and memoranda including Complaints, Wills,
and Orders.
. General administrative duties included: making conference and travel
arrangements, maintaining calendar and filing system, tracking action
items, as well as answering telephones and sorting and distributing
incoming mail.
. Arranged appointments with clients and scheduled court appearances
with court officials.
. Interacted with all levels of organization on a daily basis.
. Responsible for maintaining office equipment and ordering of supplies.
Hunterdon County Legal Service Corporation, Flemington, New Jersey
Legal Assistant - July, 1979 - March, 1987
. Provided legal support for one director, two matrimonial attorneys and
one paralegal.
. Provided document notarizations to Wills, contracts and service
applications.
. Worked with staff members to affect time filings.
. Handled a large volume of work producing quality documents on a short
turnaround basis.
. Transcribed accurately general correspondence and other legal
documents.
. Responded to telephone requests for information from associate
attorneys, outside counsel and members of the Bar Association in a
timely manner.
. Maintained library resources.
COMPUTER SKILLS
Proficient in Word, Outlook, Peachtree & QuickBooks Accounting and Excel.
REFERENCES
Available upon request.
Contact this candidate