Manager Vice President

Heather Dobbins

**** ** ******** ******, ********, OR, 97214, 480-***-****,

*******.*******@*****.***

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Result-orientated and dedicated professional with demonstrated success in

administrative support. Adept at developing and maintaining administrative

processes that reduce redundancy, improve accuracy and efficiency, and

achieve organizational objectives. Competent in analyzing documents for

accuracy, record keeping, organizing and drafting correspondence.

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Experience:

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Village Voice Media Holdings, LLC March 2006-May

2010

Operations Administrator (February 2007 - May 2010)

Delivered comprehensive office and facilities support:

. Provided superior executive-level administrative support to Executive

Vice President, including correspondence, travel arrangements, legal

documents, financial management, events coordination, professional and

personal calendar, and problems resolution.

. Prepared Executive VP's written and electronic correspondence:

maintained phoned, correspondence, and shipping logs.

. Process monthly expense reports for office executives reflecting

supporting documents and budget code indexes.

. Liaison between impacted departments to ensure all impacted

departments to ensure proper communications and reporting practices.

. Purchased and maintained office furniture, equipment, and supplies.

. Facilitated document creation and management support to 100+

employees, specifically corporate presentations, financial

spreadsheets, press releases, and unique special projects.

. Maintained confidential records and files

. Scheduled and arranged meetings and conferences for Senior Management

including PowerPoint presentations, lunches, and all technical

requirements; as well as supplied detailed minutes post-meetings and

conferences.

. Set-up and maintained the schedule for four conference rooms;

facilitating over 300

meetings a year.

. Maintained and created a highly effective organizational filing

system, including a correlating Microsoft Access database resulting in

easy access to critical information

. Comprehensive legal research and due diligence.

. Played a significant role in the drafting, generation, and

proofreading of various contracts; including licensing agreements,

software development agreements, representation agreements,

syndication agreements, and leases.

. Coordinated 2006, 2007, 2008, and 2009 company participation in annual

trade convention.

Building Manager (February 2007-May 2010)

. Planned, organized, and supervised the daily operations of a 33,0000

sq. ft. historic building, including security alarm system,

electrical, fire alarm system, HVAC, plumbing, and roofing.

. Ensured compliance with Arizona State Code; specifically annual

testing of fire alarm system and sprinkler system, quarterly

maintenance and performance testing of elevator as it relates to State

Elevator Codes, and maintaining various areas of building to meet BOCA

codes.

. Created, maintained, and monitored yearly Operating Expenses budget.

. Directed and managed the operations of contracted security guards and

janitorial, as well as in-house landscaper and Security Manager.

. Reviewed and maintained vendor bids and contracts ensuring they were

competitive and served the needs of the employees and building;

established and upheld effective working relationship with vendors.

. Coordinated and organized Disaster Recovery Plan for company's other

sites in 17 different cities.

JP Morgan Chase (June 2003-December 2006)

Data Entry Operator

. Fast and accurate data entry skills; over 82 wpm with minimal errors.

. Entrusted with sensitive and confidential material, specifically

client account numbers, SS numbers, and other private personal

information.

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Education and Technical Skills:

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Bachelor of Arts (BA) in Political Science, 2010, Arizona State University,

Tempe, AZ

Technically proficient in MS Word, Excel, Access, Visio, Powerpoint, Adobe

Reader, Adobe Illustrator, both MS Windows and Mac OS, and office hardware

such as printers, copiers, scanners, faxes, and extensive internet

research.

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References:

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Scott Spear

Executive Vice Presiddent, Village Voice Media Holdings, LLC

602-***-****, *****.*****@*****************.***

Diana Fraser

Vice President of Human Resources, Village Voice Media Holdings, LLC

602-***-****, *****.******@*****************.***

Carl Ferrer

Vice President of Sales and Marketing, Backpage.com, LLC

602-***-****, ****.******@********.***

Contact this candidate