Human Resources Assistant

BARBARA A. KRAUS

**** ***** ****

Clearwater, FL 33756

Home 727-***-**** / Cellular 727-***-****

******@********.**.***

QUALIFICATIONS

. One of top ten Administrative Professionals appointed to Cushman &

Wakefield's "Academy of Excellence Class of 2000" (National award)

. Detail-attentive professional with strong and diverse administrative

skills and a track record of outstanding performance

. Dedicated, loyal team player with a strong work ethic and a desire to

contribute to the success of my employer

. Excellent organizational skills and ability to work in a fast-paced

environment

. Highly skilled in time management techniques with the ability to

prioritize and multitask

. Proficient in office computer software (Microsoft Word, Excel,

Outlook, ACT 4.0) with accurate and efficient typing skills (65 wpm)

EXPERIENCE

Property Assistant

Cushman & Wakefield of Florida, Inc.

1/26/2010 to 8/13/2010

. Process payables using "Capture" for two managed properties

. Check bank lockbox for payments received and create a receipt in

"Yardi"

. Obtain W9 from new vendors and input into "VES"

. Handle tenant calls and contact engineers & follow-up on work orders

. Order signage for tenants

. Maintain tenant security access cards

. Prepare invoices for tenants for miscellaneous receivables

. Create Purchase Orders

. Answer the phone

. Take staff meeting minutes

Legal Assistant

Cynthia I. Rice, P.A., Clearwater

8/13/2007 to 5/20/2009

. Preparation of estate planning documents (Will, Living Will, Durable

Power of Attorney, etc.) and probate documents per attorney's

direction, which requires excellent proofreading skills and attention

to detail

. Greet and meet with clients to execute documents in a courteous and

professional manner

. Formally closed many old estates by studying what was needed by the

Court and/or Personal Representative and reviewing with attorney

. Screen telephone calls and relay detailed messages

. Manage attorney's calendar

. Heavy filing

Executive Assistant, Office Manager

Network Synergy Group, Tampa

6/9/2004 to 8/7/2007

. Administrative support to all levels of executive management

. Prepare monthly management reports for 5-6 managers utilizing Excel

. Input audit data into spreadsheets and prepare pivot tables and bar

graphs

. Saved the firm $3,600 by researching and purchasing a different brand

of toner for the office copiers and continued to find and implement

cost savings

. Airline, car, hotel arrangements for executives

. Complete company insurance applications

. Responsible for reporting office building problems (water leaks, air

conditioning, power outages, etc.) with follow-up

. Met with contractors during office build-out to ensure work is

completed

. Prepare "Certificate of Authority" to transact business in other

states, and maintain files of "Certificate of Status" certifying

companies are organized under the laws of that particular state

. Complete all corporate annual reports by the deadline given from the

state

Executive Assistant

Greycliffe Partners Inc.

3/10/2003 to 10/17/2003

[Business closed]

. Developed and maintained comprehensive marketing database, including

performing market research

. Human Resources - Liaison to "Strategic Outsourcing" (provides human

resource services to Greycliffe). Coordinate new hire paperwork,

track employee absences, benefits information

. Created filing system for the office, including alphabetizing all

Offering Memorandums, Deals, and general office files, along with a

searchable spreadsheet index of same

. Input website response forms into ACT, search internet for contact

information if not given

. Moved voluminous network files to newly created directories

Sr. Legal Administrator

Catalina Marketing

12/9/2002 to 3/7/2003

. Provide administrative support of a varied and confidential nature to

the Legal Department

. Extensive sorting, docketing and filing

. Incorporate multi-author comments/changes into draft contracts and

format final version of contracts for presentation

. Maintain Law Department intranet site and library

. Heavy typing

. Process invoices

Asset Services Administrative Coordinator & Human Resources Rep.

Cushman & Wakefield of Florida, Inc., Tampa

3/28/1997 to 12/3/2002

(12/1996 - 03/1997 Temporary Administrative Assistant - Cushman &

Wakefield)

. Administrative support to Managing Director of Asset Services Florida

and Senior Financial Manager

. Asset Services Human Resources Representative for 25 Asset Services

property employees - Prepare and process personnel paperwork including

new hire, termination, Workers' Compensation, Short Term Disability,

annual medical benefits enrollment, 401K plan. Handle sensitive

information including salary and annual performance reviews

. Type proposals for prospective clients

. Maintain client database utilizing ACT 4.0 for Windows

. Follow-up on due dates for action items ensuring all deadlines are met

. Review e-mail, voicemail, and incoming mail for action items

05/1996 - 10/1996 Legal Secretary - Richards, Gilkey, et al.,

Clearwater

03/1995 - 04/1996 Customer Support Center Operator - ISSC (subsidiary

of IBM), Largo

05/1984 - 03/1995 Senior Secretary Specialist - IBM Corporation,

Endicott, NY

EDUCATION

Regents Diploma, Chenango Forks High School, Chenango Forks, NY

AAS Engineering Secretarial, Broome Community College, Binghamton, NY

Contact this candidate