Administrative Assistant Management

MARCIA ELFASSY **** HENDRICKSON AVENUE

MERRICK, NEW YORK 11566

HOME: 516-***-****

MOBILE: 917-***-****

******@*****.***

EXPERIENCE:

June 2008 – Present

TEMPORARY ADMINISTRATIVE PERSONNEL

Long and short term assignments at Capital One Bank, Investcorp, Progressive Consulting involving

Administrative and Office Management support.

THOMSON REUTERS – New York February 2006 – May 2008

Executive Assistant to Senior Vice President PSG/Engineering and Senior Vice President Vendor

Management

• Calendar Management - Managed complex personal and professional calendar on Microsoft Outlook

including internal and external scheduling of appointments across multiple time zones.

• Meeting Management - Coordinated internal meetings including venues, transportation and material

presentation. Attended internal meetings to record minutes and action items.

• Off-Site Management - Travelled to out of state Reuters offices to coordinate off-site meetings and

team building events.

• Administrative Support - Set up luncheons, Webex sessions, prepared expense reports; arranged

domestic and international travel and logistics.

• Expense Management - Analyzed actual vs. allocated departmental expenses resulting in $25K annual

cost savings. Responsible for daily and monthly business reporting for internal product updates and

tracking vendor activity.

• Presentation Preparation - Updated, edited and proofread internal and external PowerPoint

presentations.

• Equipment Management - Responsible for all office equipment maintenance and expenses including

bill payments and check disbursements to vendors.

• Project Management - Managed ad hoc projects for expense control and generation of additional

income.

TEMCO SERVICE INDUSTRIES – New York July 2002 –February 2006

Executive Assistant to Chief Operating Officer (former CFO) and Chairman of the Board

• C-Level Support - Dealt with assorted personal assignments for the Chairman of the Board including

monthly bill payments, dealing with household staff and portfolio statements.

• Meeting Management - Coordinated meetings including bi-monthly board meetings, conference calls,

WebEx, luncheons and travel arrangements.

• Client and Vendor Management - Built and fostered productive working relationships with clients,

vendors and internal departments to achieve annual objectives.

• Procedure Development - Created procedure manuals for each division of the company for SOX

compliance.

• Expense Control - Input and analyzed budget vs. actual data for various vendors including

maintenance supplies for the Department of Education.

• Monthly Reporting - Developed monthly reports to analyze supply requisitions resulting in additional

cost savings of $5K monthly.

LAZARD – New York November 1984 – November 2001

Administrative Assistant to Vice President of Procurement (December 1997- November 2001)

• Vendor Management - Assisted in the purchase of all computer equipment and office supplies dealing

with vendors on pricing/availability.

• Equipment Control - Coordinated computer equipment receiving and distribution of equipment to

technicians.

• Accounting and Allocations - Developed and maintained tracking system for departmental charge

backs.

• Vendor Coordination and Financial Managemen t - Responsible for all vendor billing, inventory

reporting and credit issues.

Marcia D. Elfassy (Continued)

LAZARD – New York

Marketing Administrator (July 1995 – December 1997)

• Client Reporting - Responsible for the organization and distribution of client statements for all

institutional, corporate and union clients.

• Data Review - Interfaced with Senior Management, Marketing and Accounting departments on financial

review of Asset Management client statements.

• Client Interface - Interacted with clients on market value and portfolio performance discussions.

• Specialized Reporting - Participated in implementing specialized client requested reports working

closely with computer programmers.

Administrative Assistant to Managing Director of Asset Management (June 1992 – July 1995)

• Office Administration - Scheduled meetings, organized luncheons, arranged domestic/international

travel, prepared expense reports.

• Client Presentations - Prepared marketing charts and presentations for client meetings.

• Project Management - Worked on special projects for the department including bonus allocations and

annual Holiday Party arrangements.

Administrative Assistant to Vice President Facilities (December 1989 – June 1992)

• Facilities Maintenance - Building maintenance liaison for day-to-day issue resolution.

• Purchasing - Assisted in the purchase and placement of office furniture.

• Premises Administration - Maintained and updated floor plans including employee seating charts for

each floor.

• Project Management - Coordinated and supervised office moves within the company from floor plans

to actual moves.

Administrative Assistant to Managing Director of M&A (November 1984 – December 1989)

• Administrative Support - Scheduled meetings, organized domestic/international travel arrangements,

prepared expense reports. Responsible for initial company research and analysis. Handled personal

schedule and numerous personal assignments.

SKILLS: Word, Excel, PowerPoint, Sharepoint, Outlook, XMS, Webex, Quickbooks, Blackberry

EDUCATION: B.A. English - Bernard M. Baruch College, New York

REFERENCES: Available upon request

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