Manager Vice President

P A T R I C I A A. C L A R K

*** **** ******

Fairfield, CA 95833

510-***-**** or 707-***-****

*****************@***.***

Education:

Patten College; Oakland, CA - BS Liberal Arts (Pending)

Legal Secretaries Association Inc.; S.F., CA - Certificate; L.S. Course

Heald Business College; Oakland, CA - Certificate; Word Processing

Laney Junior College; Oakland, CA - Business Administration; 06/76-02/83

Software Skills:

MS Word, Word Perfect 5-12, FTR Gold, Lotus 123, Excel, Time Slips, Time

Matters, Quick Books, Peachtree, PowerPoint, LexusNexis, Lotus Notes,

Outlook Express, I-Manage, PC Doc's, ProDocs, Digital Transcription (FTP

up/download), transcription 80 wpm, and Internet.

Employment Summary:

Executive Assistant-Legal Secretary; Premier, Spherion & Randstad; Phoenix,

AZ (09/01 - 05/10)

- Provided advanced administrative support to senior level executives;

- Maintained vice president's and executive vice president's

calendar/schedules and scheduled meetings;

- Assisted Sr. Managing Director in keeping track of project deadlines and

deliverables;

- Organized group events, coordinated meetings; offsite, handled conference

room set-up, etc.;

- Prepared agendas, meeting materials, spreadsheets, PowerPoint

presentations and updated documents;

- Answered telephones, provided backup support to other executives as

needed;

- Screened internal/external correspondence; emails, voice mails, routed

appropriately;

- Records maintenance of corporate files/libraries including meetings,

agendas, minutes, and policies, etc.

- Handled travel arrangements, expense reports; executive-level and budget

preparation;

- Drafted correspondence; memorandums, tables, charts, proposals, and legal

documents;

- Ordered supplies, reconciled equipment orders, and generated purchase

orders;

Legal Secretary-Bradford Staff; S.F., CA (08/90-12/98)

- Areas include workers' compensation, personal injury, estate planning and

civil litigation;

- Calendared deadlines, scheduled depositions, set-up medical examinations

and research information;.

- Prepared court filings; drafted discovery, compiled medical chronologies

and witness booklets;

- Client relations included the courts; judges, attorneys, experts and

clients;

- Coordinated travel, processed expense reimbursements, processed A/P-A/R,

scheduled conferences;

Legal Secretary-Office Manager - Fouke, Wertsch & Hayes; S.F., CA (02/85-

06/90)

- Maintained operation of estate planning firm;

- Calendaring; processed court filings, composed and drafted various legal

documents; wills, trusts;.

- Heavy interactions with courts; opposition, clients, investment brokers

and banking institutions;

- Processed purchases of office supplies; analyzed supply requisitions;

generated monthly billing reports

and maintained on-site/off-site storage of records;

- Maintained firm banking; reconciled bank statements, processed billing;

A/P-A/R, general ledger,

invoicing, collections, prepared individual taxes and bookkeeping and

resolved disputes with vendors;

- Supervised and trained summer law clerks and support staff;

Construction Secretary-Admin. Assistant - Converse Consultants; S. F., CA

(01/81-02/85)

- Secretary supporting a Senior VP, General Manager, Site Engineers and on-

site staff;

- Office management of copier, fax & repair, postage meter, telephone

system;

- Managed petty cash fund, ordered business cards, letterhead and office

supplies;.

- Completed banking; statement reconciliation, A/P-A/R; billing, expense

allowances, generated reports

-Maintained calendars of VP, Directors, Mangers and field engineers along

with maps, distributed project

reports, mail and scheduled site inspections;.

- Processed new hires; up-dated and maintained employee forms; including I-

9's and personnel records;

- Time keeper for engineers, employees; sick leave and vacations;

REFERENCES PROVIDED UPON REQUEST

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