Office Administrative Assistant

Sheanna H ideko Pangelinan

***** ** *** ***. *-** Vancouver, WA 98685 Tel:509-***-****

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Objective statement:

• To obtain a position where my experience and skills will contribute to the

success and growth of the company.

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Professional Experience:

• Legal Secretary with twelve years of managing private and government front

office law fi rms in the CNM I.

• Serve as primary point of contact for personnel, clients, and supply vendors.

• Knowledge of office practices and procedures

• Proven ability to prioritize, handle multiple tasks in a challenging and busy

environment

• Maintain great communication skills and problem resolution abilities.

• Strong attention to detail plus contributor and supporter of team goals.

• Excellent organizational skills.

• M aintain high-level of confidentiality .

Computer Experience:

• Windows 7, XP, Power Point, Excel, Publisher, Word, Adobe Acrobat

P hotoshop

• Database Maintenance for Time Mat ters office server

• Basic Computer Hardware set up

• Typing Speed 60 wpm

• Learns New Computer Software Applications Quickly

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Work Experience:

Legal Secreta ry – Janua ry 2006 to May 2010 O ffice of the

P ublic Defender, CN M I

• Access the automated case t racking system to review and retrieve client data

on criminal, t raffic and juvenile cases. Enter legal and business documents

i nto the case t racking system and distribute to staff.

• Maintain office filing system. File pleadings and other documents in the

C NM I Superior Court and Supreme Court. File copies of pleadings and

documents to the case files and appropriate staff. Schedule client

appointments with assigned attorneys. Type pleadings, documents, letters,

and reports. Open and close client files, input data on Time Matters.

• A ttend job t raining core for high school students to educate them and recruit

t hem for on-the-job t raining.

• Answer telephone calls and use case management system to provide

i nformation to callers as appropriate on a daily basis.

• Prepare purchase requisitions, orders, requests for personnel action, and

other administrative work for routing.

• Operate office desktop computers and other office equipment, (copier, fax,

scanner, typewri ter, t ranscribing machine)

• Supervise clerical t rainees and student interns.

• Maintain complete confidentiality of clients and preserve all confidential

i nformation as required.

• Perform other related duties as assigned.

Legal Secreta ry – June 2002 to Janua ry 2006 M icronesian

L egal Services, Corp.

• Maintain office tickler system. Act as a receptionist, screen visitors, arrange

meetings and appointments, take messages and answer inquiries on occasion

make referrals to other agencies.

• Conduct initial financial eligibility screening of potential clients, obtain

complete in take form and representation of agreement from applicants.

• Keep office policy binder up to date. Ensure that mail is taken to and from

t he post office.

• Notarize office documents. Open and close cases and other files as directed.

• Maintain a log of open and closed files. Make petty cash disbursements for

approved expenses.

• Type legal pleadings, documents, letters and reports. Operate copying

machine and other office equipment as required. Proofread and correct

t ypographical errors in al typed documents before submit ting to attorneys

and counselors.

• Maintain office filing system and file all papers in accordance with local office

policy. Maintain supplies and make periodic inventory of local office supply

needs and send wri t ten request to central office.

• Make t ravel, hotel and car reservations.

• Help promote a harmonious work environment and be willing to promote

overall office efficiency

Office Clerk – November 1998 to Janua ry 2000 Law Offices of

P er ry B. I nos

• Preparation of court documents, type legal pleadings, documents and letters.

• Operate copying machines and other office equipment.

• Prepare bank t ransactions, Ensure mail is taken to and from post office.

Deliver subpoena’s to clients and filing in court. Prepare documents for court

p roceedings.

Bank Express/Merchant Teller - May 2001 to June 2002

Bank of Hawaii

• Review and process customer deposits

• Process over-the-counter t ransactions (loan payments, cashier’s checks,

demand drafts, telegraphic t ransfers, process cash withdrawals, large pay

i ns/outs.

• Contribute to branch profitability targets by working to grow branch fee

i ncome th rough cross selling of branch products and services and by

monitoring own expenses and overtime.

• Prepare CTR’s and balances cash can and work station at the end of the day

Administrative Assistant – September 2002 to May 2001 L&T

I n te rnational Corporation

• Perform clerical and receptionist functions demonstrating independent

j udgment in making work decisions reflecting normal work procedures.

• Assist in the preparation and collection of data and information as needed by

t he administrative staff.

• Assist executives in maintaining staff capacity by coordinating office services

such as personnel.

• Processing of documents for foreign national workers for their renewals,

t yping and filing documents, maintaining records and files, preparing

renewal reports. Other duties assigned.

Education: Argosy University – BS in Business Administration- Accounting

Freshman

U niversity of Guam

Paralegal Courses

Nursing Courses

Northern Mariana College (GED)– May 17, 1997

Mount Carmel High School

Contact this candidate