Project Manager Sales

Ellyn J. Minor

** ****** ****, *********, ** ****3 Home: 973-***-**** Cell: (201)-321-

**** **********@*******.***

Candidate Overview

Organized, result-oriented professional executive assistant who has

extensive experience supporting C-level financial services and security

arena executives ; has a positive, "can-do" work ethic, able to multi-task

and remain calm.

Smiths Detection, Morristown, NJ

May 2008 - Present

Executive Assistant

. Provide administrative assistance to the President, General Manager

and 4 Global Vice Presidents.

. Gatekeeper for President, General Manager and 4 Global Vice

Presidents.

. Manage complex daily calendar for President, General Manager and 4

Global Vice Presidents.

. Compile and submitted complex expense reports for executive team.

. Correspond with various worldwide locations daily.

. Interact daily with Sales Force Directors

o Review and approve all Sales Force expenses in SAP

. Manage Annual Sales Meeting including:

o Location selection, outside speakers & meeting facilitator on

agenda, budgetary constraints

o Organize domestic and international travel itineraries and

process expense reports

. Independently compile and issue department weekly Project Status

Reports for senior executives

. Compile and edit weekly global reports

o Streamline submission from worldwide locations

o Work with SharePoint team to publish reports on secure site

o Roll out secure site to worldwide contributors to update and

edit reports

. Organize in detail the calendars and prioritize confidential e-mails

and correspondence enabling quick review for the top executives.

. Arrange Client Dinners and Outing.

. Manage American Express Cards and ATT Blackberry and Cell phone

ordering/service issues for all locations.

. Work on events including Summer Picnic, Monthly Employee Events and

Holiday Party, Chair Charitable Committee

. Worked with relocation team for consolidation of 2 NJ sites (New

Office opened May 2010)

Various Freelance, Consulting and Volunteer Positions

Jan 2007 - April 2008

. Chair Montclair Community Intervention Alliance

. NJ Representative at various Back Bay Mission Fund Raisers

. What can 40 women do? (Union Congregational Church Montclair NJ)

. College Reunion Chairperson and Alumni Correspondent

Back Bay Mission, Biloxi, MS

Sept - Dec 2006

Volunteer Coordinator - FOR HURRICANE KATRINA RELIEF (This was a 90 day

volunteer position M-F 9a-5p)

. Worked with churches across the US scheduling weekly work groups to

come rebuild the Gulf Coast.

. Kept detailed volunteer calendar (only 28 spaces available each week &

financial records for incoming groups)

. Directed 2 week Compassionate Building Explosion November 2006 (100

volunteers each week)

. Arranged local TV station to cover all events at Back Bay Mission

. Coordinated the Harrison County Affordable Housing Summit,Kick off

Lunch for Hunger week,

Co Chair Holiday Toy Drive

The Radclyffe Group, LLC, Bloomingdale, NJ

Feb - Aug 2006

Project Manager

. Worked with President and CEO

o Managed all external training roadshows, speaking engagements

and conferences

o Managed annual educational conference (Call Center Campus) at

Purdue University

o Coordinated all internal office seminars, meetings, and events

o Managed complex business and social calendar

E. Minor (continued)

Page 2

. Planned and managed client outings, social events,and gifts

. Assisted with marketing events and development of all materials

o Arranged video and conference calls

o Worked with IT vendors

o Streamlined office filing system (electronic and hardcopy)

CIBC World Markets, New York, NY

2000 - 2005

Associate - Roadshow Coordinator (for High Yield Sales and Trading,

Research, Capital Markets and Private Placements)

. Worked on the CIBC World Markets High Yield Trading Floor

o Managed and coordinated all High Yield and Private Placement

Roadshows

o Coordinated all Research Information Days

o Managed complex daily business calendars for sales staff and

traders

o Gatekeeper for all incoming phone calls, Arranged all sales and

trading travel

o Maintained client database, Compiled and processed all expenses

o Obtained concert, sporting and theater tickets

o Coordinated CIBC World Markets Corporate Sporting Event Tickets

. Arranged social activities for desk (golf outings, theatre and concert

tickets, team building activities)

. Selected client gifts following corporate compliance standards

. Coordinated and participated in legal approval for all materials

. Research:

o Prepared Daily HY Research Summary for publication on Bloomberg

and First Call Electronic Outlook

o Reviewed reports with legal and compliance before publication

. Business Recovery:

o Completed quarterly updates on various recovery models for CIBC

Business Recovery Plan and NYSE Recovery Compliance Act Liaison

with Corporate Security and Building Security

o Monitored Trading Floor security and safety

CIBC World Summit - annual meeting

. Handled attendee registration and name badges

. Supervised room assignments for CIBC World Summit

. Manned Registration Desk and Tour Desk at CIBC World Summit with help

from temporary staff

. Accountable for temporary staff assignments on-site

. Coordinated and managed all transportation

. Worked with audio-visual departments and outside audio-visual

companies as needed

1981-1999

Beginning at Thomas Cook Travel and then at Don Travel as a vacation

specialist, and adding special interest groups, enabled me to draw on my

vast personal travel experience and parlay that into a 20 plus year

career.

At American Express (10+ years) the exposure to Fortune 500 company

clients (AIG, Oppenheimer, BASF, Morgan Stanley, Lazard Fr res and UBS)

introduced me to the financial business. From this varied experience it

was a natural progression to the "client" side of the business.

Education:

Centenary College, Hackettstown, NJ

1977

Bachelor of Arts, Communications

Specialized Certifications and Awards:

. 2007 Volunteer of the Year (Essex County) Governor's Council on

Alcoholism and Drug Abuse (GCADA).

. Member of Montclair Juvenile Conference Committee

. Completed all Global Reputation and Legal Risk exams, Patriot Act

Cert., Anti-money Laundering Cert, Compliance with Commercial Export

Controls

Software Skills: Microsoft (Word , Outlook , Excel , Access PowerPoint

and SharePoint )

SAP [pic][pic][pic][pic][pic][pic][pic][pic][pic][pic][pic][pic][pic][pic]

[pic][pic][pic][pic][pic][pic][pic][pic][pic][pic][pic][pic][pic][pic][pic]

[pic][pic][pic][pic]

Contact this candidate