Administrative Assistant Manager
Resume:
Park Court
Silver Spring,
Maryland 20902
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yabailey@hotmail
.com
Yvonne A. Bailey
Work 3/10-5/10, National Association of Insurance
Experience Commissioners (NAIC), Washington, DC, Administrative
Assistant III
Provide support to the International Relations staff.
Schedule and coordinate high volume of complex
international and domestic travel including flights,
hotel, ground transportation. Coordinate necessary
passport/visa documentation.
Provide administrative support to internal and external
meetings hosted by NAIC, including agenda and materials
preparation, room preparation, food/beverage orders,
meeting minutes, and follow-up on as needed.
Provide administrative support to NAIC related events
hosted or co-hosted by NAIC in Washington DC, including
management of invitations and RSVPs, coordination of
materials, food/beverage orders, name tags,
registration lists, signage and other support as
needed.
Coordinate and provide support for participation by
non-US regulators in the International Internship
Program.
Prepares correspondence, letters, memorandum, position
papers, meeting minutes, agendas and other documents
using Microsoft Word.
Proofread documents for accuracy of copy, grammar,
punctuation and syntax.
Provide general support such as answering telephones,
assisting and resolving issues and inquiries of
visitors, reviewing and controlling incoming and
outgoing correspondence.
Place, receive and manage high volume of phone calls
and e-mail.
Maintains database of word processing documents/forms
as required.
Assist NAIC technical support staff regarding office
systems.
Assist with scheduling meetings and conference calls.
Set up interim meetings of committees as needed and
monitor office reception area and greet office
visitors.
Prepare expense trip/travel reports.
Maintain filing system.
Interact and cooperate with support staff of external
constituents to ensure members/regulators receive
time-sensitive information accurately and in a timely
manner.
Use discretionary judgment, ensuring that confidential
information is not disclosed.
3/09-2/10, Polsinelli Shughart PC, Washington, DC,
Legal Administrative Assistant
Provide secretarial and administrative support to three
shareholders in the Healthcare Department.
Prepare and proofread documents, correspondence, etc.,
for accuracy.
Preparing briefs, scheduling, drafting basic
correspondence, preparing documents for trial and
filing documents electronically.
Receive, screen and transmit telephone calls to
shareholders and take messages as necessary, with
recognition of and attention to the particular needs of
clients. Schedule conference calls for shareholders.
Coordinate travel arrangements.
Prepare documents for transfer via the Firm's
electronic fax system and email transfer.
Manage the calendar, schedule appointments and
meetings.
Maintain the electronic and paper filing system.
10/04-2/09, Arent Fox PLLC, Washington, DC, Legal
Secretary
Provide secretarial and administrative support to two
partners, three associates, and a legal assistant in
the International Trade Department.
Responsible for maintaining pleading files, preparing
legal documents, drafting correspondence, inputting
attorney's time in carpe diem, making travel
arrangements, and preparing expense reports.
Proofread all documents, correspondence, etc., for
accuracy of copy, grammar, punctuation and syntax, and
drafts simple correspondence as requested.
Assist with proofreading and filing of legal documents
such as notes, memoranda, and briefs.
Receive, screen and transmit telephone calls to
attorneys and take messages as necessary, with
recognition of and attention to the particular needs of
clients. Schedule conference calls for attorneys.
Coordinate work with legal assistant performed by
Service Center for prompt production and delivery of
documents.
Maintain calendar of meetings and appointments, and
apprise attorneys of responsibilities in advance of
commitment. Schedule conference rooms for meetings and
coordinates luncheons.
Serve as central point of contact regarding drafting,
clearing and finalizing internal administrative
procedures and delegations of authority; participates
in review and analysis of the effectiveness of
operating procedures, work flow, inter-functional
coordination and organization through personal
observation, conferences and status reports; screens
inquiries submitted, personally assuming responsibility
for answering non-technical inquiries or securing the
desired information when appropriate, and referring
other matters to appropriate personnel or obtaining the
requested data from other departments.
Prepare documents for transfer via the Firm's
electronic fax system and email transfer.
3/03-9/04, Venable LLP, Washington, DC, Legal
Administrative Assistant
Provide secretarial and administrative support to two
partners and three associates.
Type and prepare legal papers and correspondence such
as briefs, letters, memoranda, tables, charts,
summonses, and motions. In addition, generates Table
of Contents using Word, Table of Authorities using Full
Authority, and redline documents using CompareRite.
Proofread all documents, correspondence, etc., for
accuracy of copy, grammar, punctuation and syntax, and
drafts simple correspondence as requested.
Assists in preparing and organizing documents for court
filings.
Receive, screen and transmit telephone calls to
attorneys and take messages as necessary, with
recognition of and attention to the particular needs of
clients. Schedule conference calls for attorneys.
Input daily time diaries for attorneys and other legal
personnel in computerized Time Billing System, and
proofreads all time diaries for accuracy.
Retrieve cases and other periodicals from the library
and makes copies.
Coordinate work performed by Bowne Business Solutions
(telecommunications, support services) and Service
Center for prompt production and delivery of documents.
Coordinate travel arrangements by securing air, hotel
and car reservations for attorneys and clients, and
prepares travel expense reports and submit to
Accounting.
Manage financial matters for attorneys, including
reimbursement for meals, cabs and recruiting.
Maintain calendar of meetings and appointments, and
apprises attorneys of responsibilities in advance of
commitment. Schedules conference rooms for meetings
and coordinates luncheons.
Prepare documents for transfer via the Firm's
electronic fax system and email transfer.
Create, maintain and update all client files (index
litigation files) in accordance with standards set by
the Records Management Center and maintain other files
as needed.
Process incoming and outgoing mail and distribute
promptly upon receipt.
Organize and manage office workflow and court filings.
Perform other job-related duties such as processing new
client/matter reports, process conflict of interest
checks, prepare travel expense reports, compile
notebooks and exhibits, schedule appointments, compose
and type routine correspondence.
5/01-3/03, General Electric Company, Washington, DC,
Legal Administrative Assistant
Provide secretarial and administrative assistance to
three senior attorneys in Antitrust Department.
Use software such as Microsoft Word, WordPerfect,
PowerPoint, Excel, and Access in the execution of
administrative support work.
Research and compile background information for
meetings, briefings, and office visits.
Filing, photocopying, faxing, proofreading, mail
distribution and other administrative support as
required.
Full responsibility for T&L submittal and
reconciliation for attorneys.
Process disbursement vouchers and outside counsel legal
bills for payment.
Maintain antitrust practice group internal home page.
Maintain internal database of antitrust regulatory
filings.
Maintain deal-related Quickplaces.
Provide extensive telephone coverage.
Independently handled a variety of administrative tasks
to include routing and tracking actions and
correspondence.
Establish and maintain working files.
Made travel arrangements.
Maintain attorneys' schedule/calendar.
Organize, monitor and facilitate the work flow of the
office in order to manage, prioritize, and complete
multiple tasks under tight deadlines.
6/90 - 5/01, Law Office of Clarence H. Featherson,
Washington, DC,
Office Manager/Legal Secretary
Oversee the appearance and operation of the office
including coordination with property management staff
on building issues such as work requests and emergency
plans.
Assist with proofreading and filing of legal documents
such as notes, memoranda, and briefs.
Order supplies, run the mailroom, and provide
logistical support for meetings.
Oversee vendor relations such as copier maintenance,
and maintain vendor files.
Serve as primary contact for clients.
Assist attorney in maintaining personnel files and in
processing routine paperwork.
Help new employees with orientation, benefit
information and enrollment.
Review invoices from benefit providers for accuracy.
Allocates workspace for incoming employees. Assists
with recruitment of new staff by posting job
opportunities and receiving applicant materials.
Work with necessary vendors to assure computers,
networks and phones are functioning properly.
Coordinate the addition and deletion of employees to
and from the network and back up networks in routine
activities such as rebooting servers, purchasing
equipment/software, or installing software on PCs.
Works with the Webmaster to update staff list, maintain
domain name registrations, and acquire new domain names
as needed.
Provide administrative support to attorney other staff
as necessary including preparation of correspondence,
calendar maintenance and setting up meetings.
Make travel arrangements.
Organize, monitor and facilitate work flow of the
office in order to manage, prioritize, and complete
multiple tasks under tight deadlines.
Research and compile background information for
meetings, briefings, and office visits.
Receive, screen and transmit telephone calls.
Communicate with outside vendors.
Develop and maintain filing and other basic management
systems to improve manager, staff and general office
efficiency and productivity.
Accompany attorney to court.
Education B.S., Business Administration, Strayer University,
2000, GPA 3.2, Total Credits 175.5; MBA (magna cum
laude), Strayer University, 2003, GPA 3.75, Total
Credits 54.0
Skills Typing 75-80 wpm, MS Word, Outlook, Carpe Diem,
Webview, Hummingbird, Imanage, ERoom Database, Excel,
PowerPoint, Proficient in American Sign Language
References Available Upon Request
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