Administrative Assistant Project Manager

*** ******** ****** 732-***-****

cathyhirsch@yahoo.c

Dunellen, NJ 08812 om

Catherine B. Hirsch

Position My strongest desire is to find a position where I can use both my

Desired background as an administrative assistant and my experience with

computer graphics. I have been designing ads, brochures, posters,

newsletters, business cards and mailings for my church, friends,

local organizations, and for personal use, utilizing MS Publisher,

PowerPoint and Adobe Acrobat. An administrative assistant's position

with the added responsibility of designing a newsletter or ad

brochure would be my ideal job.

Experienc May 2009-May 2010 - Telerx Healthcare, Horsham, PA @ Merck & Co.,

e Whitehouse, NJ

Operations Coordinator

Track documents to maintain scheduling integrity and "chain of

custody"; file completed document sets by year and product; when

expiration date had passed, prepare document packages for archiving

for products on legal or medical hold; destroy all packages for

products not on legal/medical hold and beyond expiration dates.

Assist with maintaining records of annual reminder items; complete

spreadsheets.

Sept. 2006-Jan. 2009 - RCM Technologies, Parsippany @ Wyeth Consumer

Healthcare, Madison, NJ

Archive Scanner, Document Management, Scientific Affairs

High-speed scanning of paper master records of NDAs to convert them

into an electronic PDF format. Image cleaning, resizing and

formatting via use of image editing software to improve readability.

Entering properties information for each scanned document in order to

index it in Documentum database; created individual NDA folders in

Documentum for all documents related to that NDA. Used Adobe Acrobat

to insert or delete pages in completed scans, rearrange pages,

combine smaller documents into one large document, restored in

Documentum, noting newest version number on reports.

Comparison of scanned document's properties against a web-based

indexing catalog system. Disassembly and re-assembly of the paper

master record in order to prepare it for scanning and reconstruct it

after scanning. Quality review of the scanned images after editing

to ensure accuracy and completeness of the electronic file.

Oct. 2004-Dec 2005 - K-Force Prof. Staffing @ Schering Plough,

Kenilworth, NJ

Validation Document Coordinator

Secure custody of validation documents during approval process; file

approved original documents and electronic copies in Validation

Library; file photocopies of originals in-house for reference

purposes; and ensure electronic access to final copies by Schering

Plough personnel and clients as required. This involved

hand-carrying bound original documents to each of three to eight

signatories, in order of appearance on signature pages, and waiting

while each reviewed the document.

Coordination of pre-approval meetings held several times a week,

providing working copies of documents to be discussed, taking minutes

during the meetings and ensuring submittance of those minutes to

Validation Department management personnel.

March 2004-Oct. 2004 - Lakeland Temporary Services, Bridgewater, NJ

Word Processor/Receptionist

Various temporary assignments, including:

receptionist for professional relocation firm, handling all incoming

calls for 20-person office, distributing incoming mail, receiving

deliveries;

editing of pharmaceutical texts for corrections and changes prior to

publication as training manuals and product informational inserts,

scanning and creating Word documents from PDF files, and PDF files

from Word documents;

vacation replacement receptionist in HR for major financial;

administrative assistant for specialized insurance broker, handling

correspondence, faxes, phones, input into Access database, filing,

setting up new files;

administrative assistant at engineering firm, typing, filing,

creating memos for drawing distribution.

April 1995-Aug. 2003 - Aker-Kvaerner Pharmaceuticals, Bridgewater, NJ

Project Secretary

(This company was an engineering & construction [E&C] management

firm, NOT a pharmaceutical company; their field of concentration was

in engineering and construction for pharmaceutical clients.)

Performed all secretarial and clerical duties for individual client

projects, reporting to one or more project manager(s), including

heavy use of Documentum, occasional Dictaphone, creation and updating

of large Word and PowerPoint projects, Excel spreadsheets, faxing,

typing from hand-written material; photocopying (including drawings

up to 30" x 40"); assembly of binders; scan and maintain documents in

Documentum (customer/project database); coordinating of shipments to

clients/project sites; travel, conference and party arrangements.

Coordinated the secretarial and clerical needs and office supply

requirements for project personnel, as many as 150 people, as few as

10.

Arranged and supervised on-site catered events.

Part-time duties as Receptionist, filing in for breaks and lunch and

vacations, handling incoming phone calls for 500+ people; coordinate

meetings and distribute conference room calendar; meet and greet

visitors, and direct them and internal personnel to correct meeting

rooms, to offsite meetings, customer locations, etc.

Oct. 1990-April 1995 - Environmental Compliance, Inc., Warren, NJ

Office Secretary/Receptionist

Worked part-time (32 hours) per week. Reported directly to President

and Vice President. All secretarial and receptionist duties for small

consulting firm, making me "first contact" in most cases for

potential clients. Over four year time span, company staff increased

from four to eight with one secretary. Produced large reports in

short time span, as well all correspondence; developed tables and

figures using Excel and CAD. Utilized WordStar 5.0 and Word for

Windows. Obtained working knowledge of WordPerfect. Also made

occasional travel arrangements, reservations for celebratory dinners,

sales meetings.

Education Dutchess Community College, Poughkeepsie, NY

Associates degree in Commercial Art, minor in English

Skills Microsoft Word Advanced

and

Knowledge

:

Microsoft Publisher Advanced

Microsoft Excel Intermediate

Microsoft PowerPoint Intermediate

Documentum Basic

InputAccel Basic

ISI File Basic

ImagingPro Basic

Adobe Acrobat Basic

Typing Speed 60+ WPM

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