Assistant Administrative

Objective

To obtain a challenging and responsible position in a prestigious firm

where my experience, accomplishments and proficiency will allow me the

opportunity for growth.

PROFESSIONAL EXPERIENCE

WHITE AND WILLIAMS, LLP, Philadelphia, PA 2007 - 2010

Legal Secretary - Commercial Litigation/Reinsurance and Securities Law

Practice in areas of insurance and finance, pharmaceuticals, medical

devices,

biotechnology and manufacturing companies

Supported Partner and various attorneys

. Drafted, revised and prepared legal documents such as summonses,

complaints, subpoenas, motions, memorandum of law, civil appellate briefs

and discovery requests, as well as contractual agreements, general legal

correspondence and spreadsheets utilizing Excel

. Knowledgeable with e-filings in state, federal and appellate courts (PA

and NJ)

. Compiled and organized large volumes of exhibits in preparation for

upcoming trials and arbitrations

. Organized and maintained a litigation database and hard copy filing

system for each case

. Entered and maintained attorney's time records for billing purposes

. Maintained attorney's calendar inputting important court dates,

deposition dates and discovery deadlines, as well as setting up meetings

and telephone conference calls

. Arranged travel itineraries and appointments and processed invoices and

expense reports

. Transcribed all legal documents and correspondence

fox rothSchild, llp, Philadelphia, PA 2001 - 2007

Legal Assistant - Corporate Law (2005 - 2007)

Supported three Partners

. Managed organization of new corporations including preparation of

articles of incorporation, mergers and acquisitions, drafting of bylaws

and issuance of stock certificates

. Prepared agendas, notices, meeting minutes, unanimous consents and

proxies for meetings of Shareholders and Directors

. Drafted, revised and prepared various agreements such as commercial and

purchase sale agreements, real estate partnership agreements and other

contractual business documents

. Prepared deeds, last will and testament and other related estate planning

documents

. Took dictation and transcribed various legal documents

. Maintained calendar for busy attorney by scheduling meetings and

appointments, scheduling and coordinating depositions, inputting court

dates and discovery deadlines

. Screened incoming mail and emails and in the absence of attorney took

immediate action when necessary

. Maintained and submitted attorney billable hours and expense reports, as

well as processed client billing

. Organized and updated legal case files on a daily basis

. Assisted with projects and Spanish translation when needed

fox rothSchild, llp, Philadelphia, PA (Continuation) 2001 -

2007

Legal Assistant - Environmental/Family Law (2001 - 2005)

Supported two Attorneys and Paralegal

. Proficient in court filings (e-filings) state, federal and municipal

courts (PA and NJ)

. Prepared and filed various legal documents such as summonses, complaints,

motions, briefs, subpoenas and discovery requests

. Transcribed dictation and typed documents and correspondence of legal

nature

. Prepared presentations utilizing Power Point

. Maintained and organized case files, docketing system, pleadings and

discovery files

. Maintained attorney's calendar inputting court dates, meetings, and

discovery deadlines

. Coordinated and scheduled meetings and telephone conference calls,

including travel and hotel arrangements

. Created and tracked all expenses and client accounts utilizing Excel

. Prepared and distributed client invoices on a monthly basis

. Prepared and submitted timesheets and expense reports of attorney's time

HARRY R. BLACKBURN & ASSOCIATES, Philadelphia, PA

2000 - 2001

Legal Assistant/Paralegal - Construction (International) /Personal Injury

Law

Supported Partner and Associates

. Proficient in court filings (e-filings) state, federal and municipal

courts (PA and NJ)

. Proofread, prepared and filed various legal documents (electronic and

hard copy)

. Spanish translator - Liaison between the Firm and South American

countries (Firm maintained an affiliate office in San Juan, Puerto Rico)

. Traveled out-of-state and assisted attorneys with trial preparation by

compiling trial notebooks, witness and exhibit lists and other trial

documents prior to and during federal court proceedings

. Maintained and updated attorney's calendar inputting court date notices,

discovery deadlines, and various meeting dates including coordinating and

scheduling depositions (coordinated out-of-state parties of record)

. Daily contact with clients, the courts and counsel of record

. Maintained, organized and updated case files on a daily basis

J. Michael farrell law office, New Jersey & Philadelphia, PA 1996 -

2000

Legal Assistant / Office Manager - Criminal/Personal Injury/Workers Comp.

Right arm to Solo Practitioner and Associate

. Supervised and managed both PA and NJ offices including training and

mentoring entry level Legal Secretaries

. Prepared and handled legal documents for both PA and NJ courts (state,

federal and municipal), including various administrative duties such as

maintaining calendar for busy attorney, scheduling meetings, setting up

depositions and posting hearing court dates

. Handled high profile criminal cases

. Daily and heavy contact with clients, counsel, the DA's office and the

courts as well as requesting extension of time to ease solo

practitioner's busy calendar

. Analyzed and organized medical records and ensured up-to-date list of

medical specials prior to submission to insurance companies in

preparation of settlement demands

ADDITIONAL professional experience

cohen & huntington, p.c., Philadelphia, PA

1994 - 1996

Legal Secretary - Construction/Personal Injury Law

Supported two Associates. Knowledgeable in both PA and NJ law (state,

federal and municipal) including Construction terminology. Performed

various legal and administrative duties. Sole Legal Secretary in the

handling and preparation of New Jersey legal documentation.

donsky, soffian, allen & bor, Philadelphia, PA

1993 - 1994

Legal Secretary - Medical Malpractice/Personal Injury Law

Supported Sr. Partner and Associate. Knowledgeable in both PA and NJ law

(state, federal and municipal) including medical terminology. Performed

various legal and administrative duties.

CIGNA INTERNATIONAL, Philadelphia, PA

1991 - 1993

Administrative Assistant - Catastrophic Claims Worldwide

Supported VP and other Sr. Level Executives. Maintained and organized large

loss claims worldwide. Spanish translator acting as liaison between the

Firm and South American countries.

EDUCATION

Legal Secretary I & II - NJ Law - Gloucester County College - New Jersey

Expository Writing - English 101 - University of Maryland European

Division, Naples, Italy

Associates in Business - University of Arlington - Texas

Diploma - J.W. Nixon High School - Texas

skills

Microsoft Word Power Point and Excel

Microsoft Outlook Genifax

Federal and State e-filing Star Bill and DTE

Filesite Management Program Dictaphone

Docs Open Management Program Typing Speed 75-80 wpm

Send and File E-Mail Management Program New Jersey Notary

Fluent in Spanish

PDF Docs Scanned Document Program

Military Experience

1983 - 1991 - U.S. Navy - Second Class Petty Officer - Received Quality

Award for meticulous organization of support office.

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