Administrative Assistant Sales

Sara Swanson

*** *******

Irvine, CA *****

510-***-**** cell

************@*****.***

MARKETING PROFESSIONAL

A strong Marketing contributor with more than 10 years of high-tech

industry experience looking to secure a long-term career in Marketing and

Public Relations.

. Expert knowledge of MS Office Suite; Word, Excel, PowerPoint

. Knowledge of Adobe Suite; Photoshop, Flash, Dreamweaver

. Experience video editing software; Final Cut Pro, Avid

. Excellent oral and written communication skills

. Organized, detail oriented and proactive

WORK EXPERIENCE

ArthroCare Corporation (Medical Device) - Sunnyvale, CA

October 2005 to September 2007

Marketing and PR Assistant to the Spine and Intervention Therapies Division

. Managed outside PR Agency by coordinating and tracking media spots

online and through news sources to confirm contract fulfillment

. Interfaced with physicians to plan events promoting their specialty to

referring physicians

. Managed mass mail campaigns updating customers on product information

resulting in increased customer base and market share

. Collaborated with MarCom by editing and reviewing company collateral

for design, revisions and updates

. Assisted with creation, editing, and advertising of training and

promotional videos resulting in improved sales tools

. Organized tradeshow shipments, travel, promo items and customer follow-

up

. Main support to Sales Team for demo product, literature and training

seminars

. Managed online literature fulfillment house from transition through

ongoing requests, resulting in cost reduction and improved sales

team efficiency

. Maintained web reports for the product line website and call center

. Conducted online sales research to monitor competitor positions in the

marketplace

Guidant Corporation (Medical Device) - Santa Clara, CA

May 2005 to September 2005

Administrative Assistant to VP R&D

. Provided administrative support to the Vice President of Research and

Development and his directors and support staff

. Managed multiple complex calendars and travel arrangements for the

staff

. Processed expense reports and purchase requisitions

. Coordinated conference meetings and special events

. Created PowerPoint presentations for a variety of meeting and research

projects

Centillium Systems (Voice over IP) - Fremont, CA

December 2003 to September 2004

Executive Administrator to VP of Marketing

. Provided administrative support to the Vice President Analog

Microelectronics, VP Advanced R & D and engineering group of 150

people

. Coordinated complex travel arrangements including international and

domestic flights, accommodations, ground transportation, coordinated

visa documentation, etc.

. Processed purchase requisitions into SAP for new product development

items and ordered identified parts

. Managed complex calendar for multiple managers

. Processed travel authorization and expense reports for accuracy

. Managed business details for Executive Director while in the office

and on the road

Peakstone Corporation (Software) - Sunnyvale CA

June 2003 to September 2003

Office Manager - Administrative Assistant

. Provided administrative support to the CEO and all levels of

management to establish a sense of team across the company

. Coordinated Board of Director's meetings, assisted with presentations

and proposals, coordinated conferences and special events

. Worked closely with the CEO to address employee concerns and develop

solutions

. Assisted in creation and editing of advertising and training video

production

. Coordinated and maintained databases for various products/projects

. Conducted sales research using internet access to develop new business

. Managed multiple complex calendars and travel arrangements for the

staff

. Managed office supplies and equipment orders for the company

Credence Systems (Hardware Manufacturing) - Fremont, CA

October 2000 to August 2001

Administrative Assistant to the Sr. Director of Manufacturing Operations

. Provided administrative support to manufacturing group of 50 engineers

and technical staff

. Composed internal email correspondence to employees to communicate

company objectives

. Assisted with reports, spread sheets, special projects, and PowerPoint

presentations

. Managed Sr. Director's calendar for improved efficiency and time

management

. Coordinated travel arrangements and processed travel expense reports

. Entered purchase requisitions and time sheets into SAP accounting

system to track spending and paid time off

Credence Systems (Hardware Manufacturing) - Fremont, CA

December 1999 to May 2000

Marketing Administrative Assistant

. Assisted with special projects such as trade shows, company picnics

and holiday party

. Managed client appreciation gifts around special events and holidays

. Distributed company collateral, annual reports and materials to

customers

. Screened phone calls, maintained manager's calendar and travel

12 Centimeter (Promotional Video Production) - Los Altos, CA

February 2003 to May 2003

Intern

. Assisted President in video production of company advertisement on CD

ROM

. Assisted in video editing, organization of software inventory and

inventory of office programs

EDUCATION

2009 Masters of Mass Communication

San Jose State University

2003 Bachelors of Fine Arts Radio/Television/Film

San Jose State University

AFFILIATIONS

Kappa Delta Sorority Alumnae - February 2000 to Present

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