Human Resources Assistant

Corinne M. Ascoli

** ***** ***** . ********, *** Jersey 07866

*********@*****.*** . 973-***-****

Summary of Qualifications

Skillful and self-motivated Executive Assistant with extensive experience

in the coordination, planning, and support of daily operational and

administrative functions working in fast paced environments.

Serve as primary point of contact to high level Executive Directors, Vice

Presidents, Principals, clients and vendors.

Maintain strong organizational skills, problem resolution abilities and a

keen ability to multitask a variety of challenges and responsibilities.

Proficient in Microsoft Word, Excel, Power Point, Internet, Lotus Notes.

Professional Experience

Horizon Blue Cross Blue Shield, Newark, NJ

2006 - 2009

Human Resources, Assistant to Executive Director

Provided support to Executive Director of Human Resources, Compensation and

Benefits Department.

Provide director with timely background information on telephone calls, and

correspondence.

Prepare routine correspondence and memos.

Perform secretarial duties such as typing, filing, scheduling, etc.

Gather information and create Power Point presentations needed for

executive board meetings.

Manage Director's calendar, schedule all appointments and conference calls,

manage and respond to emails and authorize security access requests.

Create and submit Director's expense reports.

Order and maintain department supplies.

Coordinate new employee on-boarding, including orientation, scheduling

meetings, providing equipment, office set up, and supplies.

Manage staff vacation time and submit weekly payroll into Autotime system.

Prepare all travel arrangements; secure transportation, hotel reservations

and itineraries.

Meeting planning, reserve conference rooms, arrange luncheons and provide

audio visual equipment.

Skilled in tracking department budgets

Code and prepare check requests for all invoices and distribute to Accounts

Payable.

Summit Financial Resources, Parsippany, NJ

2004 - 2006

Assistant to Principal

Provided support to Principal and staff of Financial advisory company.

Coordinated calendar, scheduled meetings and appointments using ACT and

Gorilla software.

Prepare all travel arrangements; Secure transportation, hotel reservations

and itineraries.

Completed and processed client Insurance applications and follow up.

Prepared and submitted client financial accounts transactions.

Compiled and mailed monthly client account status reports.

Interacted with clients and utilized excellent organizational skills

arranging seminars, and preparing materials needed for on and off-site

meetings.

Represented Principal as direct telephone contact to client relations, set

up conference calls, greeted scheduled clients and arranged daily

luncheons.

Produced letters, reports, memoranda, forms and schedules.

General duties: typing, filing, copying, faxing, distribution of mail,

ordering of supplies.

Handled internal and external correspondence.

Cronheim Companies, Chatham, NJ

2002 - 2004

Assistant to Vice President

Provided support to Vice President of Commercial/ Residential Property

Management Co.

Coded, Matched and Distributed invoices to Accounts Payable

Proficient in the use of ACT database to Generate work orders to outside

contractors

Track and Composed Employee Timesheets for Payroll

Organized and coordinated off site meetings involving contractors and

equipment

Represented Vice President on the phone and in person to business contacts.

Resolved client inquiries in a high volume, fast paced environment.

Performed a range of responsibilities related to property physical repairs.

Ordered supplies and appliances using outside vendors for Tenant properties

Updated and maintained repair order spreadsheets for numerous Tenants

Allocated repair memos to Superintendents of properties

Novartis Pharmaceuticals, East Hanover, NJ

1997 - 2002

Assistant to Executive Director

Provided executive-level support to the Executive Director and a team of 25

associates and managers in the Security and Industry Research Department

Entrusted to perform a range of responsibilities related to FDA and DEA

compliance

Ensured expense dollars were properly exercised by tracking, monitoring

and processing transactions associated with mobile phones, office supplies,

lunches and airline travel

Maintained attendance and vacation records on 25 departmental employees.

Coordinated schedules balancing people/business needs using Lotus notes as

a tool

Planned major off-site meetings involving attendees, equipment and security

requirements.

Represented the department on phones and in person; served as resource to

internal/external clients.

Entrusted to prepare and edit presentations containing Confidential

information.

Proficient in the use of Excel to track and monitor expenses

Reconciled invoices for Accounts Payable

Education

County College of Morris, Randolph, NJ

2004

Wagner High School, Staten Island, NY

1996

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