Sales Administrative Assistant
Resume:
Justine Lafer
Parsippany, NJ 07054 **********@*********.***
PROFESSIONAL Self-motivated, resourceful Executive Assistant with 18+ years experience and a track
record
SUMMARY of staying on-task and on-time despite shifting priorities and tight deadlines. Senior-level resource
to President and Executive team at Emerson Radio Corporation while organizing high-level on/offsite events,
Board of Directors meetings and audio sales presentations. Recognized for a high-energy work ethic, proactive
customer service and a dedication to teamwork.
• Excellent multi-tasking and follow-through skills with an emphasis on details.
• Energized by challenges and readily adapt to new technologies, projects, teams,
systems and tools.
• Consistently demonstrate practical yet imaginative approaches to service delivery,
workflow management and process improvement.
PROFESSIONAL Emerson Radio Corporation, Moonachie, NJ 2004 – 2009
EXPERIENCE Executive Assistant to President 5 years
Right hand to executive team (President, COO, EVP/Sales, VP/Operations, Treasurer and Board of Directors).
Ensured consistently smooth office operations in a fast-paced, rapidly changing environment and acted as liaison
to 50 employees in NJ and 2 warehouses in TX and CA.
• Fielded executive management phone calls, maintained daily calendar/confidential
files and distributed email communications.
• Handled national/global travel arrangements for executive team and direct reports.
• Planned and orchestrated large-scale on/offsite events through the life cycle.
• Compiled vast amount of materials for meetings and sales presentations.
• Processed expense reports and monitored corporate credit card usage.
Key Accomplishments:
• Successfully adapted to a large and diverse Executive team by getting to know their
personalities, work habits, responsibilities, time schedules and priority requirements.
• Flawlessly organized logistics and catering for annual shareholder meetings (offsite)
quarterly Board meetings (onsite), from site selection to post-meeting activities.
- Supported CFO and Board Members with coordination of financial documents
(SOX, 10Q/10K Reports) for shareholder meetings.
• Accurately tracked weekly product sales results from major clients (K-Mart, Wal-Mart,
Target); generated reports and circulated critical findings to EVP/Sales and team.
• Produced audio sales presentations organized by 7 product categories, with the
average presentation containing 50-100 products and approximately 30 pages in
total.
• Worked over Xmas holidays (office closed) to prepare for world’s largest consumer
electronics show held the first weekend in January. Solely created, assembled and
shipped all presentations for EVP and sales team to Las Vegas ahead of schedule.
Bearing Point, Basking Ridge, NJ 2000 – 2004
(Consolidated with Arthur Andersen, LLP) 4 years
Administrative Assistant
Provided comprehensive support in a team environment covering as many as 7 managers at any given time.
Handled daily calendar management, travel reservations, expense reports, client invoices, typing and compiling
information for client files, contact lists, distribution directories, etc. Became sole Admin Assistant to Managing
Director of the Wireless Cable Group and his team.
Key Accomplishments:
• Generated documentation for launch of new client projects for Wireless Cable Group,
exceeding expectations.
• Took initiative to organize client files and assigned them each project numbers.
Created and maintained Excel spreadsheets to keep manager informed of teams’
client activity and time/expense report tracking.
BASF Corporation, Florham Park, NJ 1989 – 2000
Communications Coordinator, Corporate Communications 11 years
Rapidly promoted from PR Administrative Assistant to Corporate Communications Coordinator for global
manufacturer with 35 manufacturing sites in North America.
• Managed, monitored and controlled warehouse inventory of all corporate literature.
• Circulated press releases and internal communications to North American employees
and parent company in Germany.
• Maintained files of distributed press releases and internal communications.
• Supervised literature inventory control and invoice processing, requiring daily
interface with warehouse personnel.
Key Accomplishments:
Justine Lafer **********@*********.***
•
Implemented inventory control system and organized all reports, company brochures
and literature, leading to increased requests for information. Proposed and secured
buy-in from EVP to contract a warehouse to handle inventory, shipping and storage.
- Led the project and worked with contracted warehouse, site location assistants
and parent company in Germany to build consensus on inventory and distribution
materials. Project was lauded by PR for greatly improving overall efficiency.
• Single-handedly oversaw the distribution of corporate annual reports and all related
company publications to 35 North American sites.
• Assisted Manager of Public Affairs in preparation for annual press conference in New
York City, requiring direct contact with editors of major New York publications.
• Rapidly mastered Lotus Notes and approached IT/management about using it for
electronic distribution of press releases and internal announcements. Solution
dramatically reduced time and expense in communicating information to all locations.
TECHNOLOGY MS Office Suite (Word, Excel, Outlook, PowerPoint)
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