Administrative Assistant Manager
Resume:
Jocelyn Sosa
New York, NY 10024
*******@*****.***
Objective:
To obtain a position in a Company as an Executive Assistant at a growth-
oriented firm, which will allow me to both further utilize my skills and
acquire new abilities.
EXPERIENCE
ABC, Inc., Legal and Business Affairs 02/2008-Present
Executive Assistant to two Vice Presidents, Counsels
. Draft contracts, redline, compare documents in Workshare and track
changes
. Prepare correspondence, other legal forms and templates
. Schedule daily calendar of personal/business appointments, meeting,
conference calls, dining arrangements, special events and travel
arrangements
. Process monthly expense reports reimbursement reflecting supporting
documents into SAP with budget codes
. Fax, file, photocopy, scan and handle various clerical functions
. Maintain attendance and vacation records
. Maintain/update extensive filing system
. Coordinate/track shipments through Federal Express and United Parcel
Service
. Interface with corporate executives and attorneys
Bloomingdales, Inc.
01/2005-02/2008
Contract Administrator to Manager of Properties Accounting (04/07
-02/08)
. Supported nine project managers by creating contracts for in-house
construction work
. Generated status reports of vendors, contracts and application of
payments
. Created Excel spreadsheets for tracking work progress and submission of
all required and outstanding documents including notice of awards and
certificate of insurance
Administrative Assistant to Director and Manager of Advertising (01/5
-04/07)
. Provided administrative support to Director and Manager
. Prepared, batched and entered invoices into the expense payable system
. Performed general office duties: answered three telephone lines, sorted
mail, ordered office supplies, typed memos and scheduled meetings
. Researched and responded to all vendor correspondences
Garson Plumbing Supplies, Inc.,
04/2000-01/2005
Administrative Assistant to President
. Prepared payroll deductions and computed payroll adjustments
. Maintained all accounts receivable and accounts payable
. Keyed invoices, answered phones, and took phone orders from landlords
and superintendent for home delivery
Crunch Fitness, Inc.
06/1997-04/2000
Front Desk Receptionist
. Entered membership data and produced progressed reports
. Trained new employees
. Successfully organized appointments between employees and clients
. Oversaw sales productivity in the retail area
SKILLS
Computer: MS Office (Word Excel, PowerPoint,), Internet, SAP, Lotus Notes,
Outlook, Fluent in Spanish
EDUCATION
1997-1998 John Jay College - Major: Criminal Justice
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