Executive Assistant Administrative
Resume:
TINA HYMAN
************@*****.***
ADMINISTRATIVE SUPPORT SPECIALIST / EXECUTIVE ASSISTANT
Executive administrative professional known for ability to anticipate the
operating needs of top executives freeing them to focus on higher level
corporate issues. Combines strong attention to detail, planning,
organizational and communication skills with the ability to independently
plan and direct complex business affairs. Trusted advisor and liaison.
Effectively prioritize and manage multiple projects in time critical
environment. Qualifications include:
Client Relationship Management Confidential Correspondence and Data
Diary Management and Scheduling Process and Productivity Improvement
Staff Training and Development Special Events and Project
Management
Travel Planning Management Procard and Expense Reports
PROFESSIONAL EXPERIENCE
TRINITY COLLEGE, DEPARTMENT OF LANGUAGE AND CULTURE STUDIES / CLASSICS
DEPARTMENT, Hartford, CT 2009- Present
Trinity College is a community united in a quest for excellence in liberal
arts education.
Administrative Assistant
Provide assistance in a full range of administrative duties for two chairs:
Department of Language & Culture Studies and Classics Department. Manage
and coordinate the daily operations of a large academic department; work
independently with relatively no supervision.
. Organize the office of the Department Chair of the Language & Culture
Studies and Classics Department and makes day-to-day administrative and
operational decisions on her behalf.
. Provide direction and guidance to assigned staff and student workers.
Schedules work, establishes priorities and ensures deadlines are met.
. Establishes and maintains department budgets using People Soft software.
. Manage course registration process for each semester, handles enrollment
for courses being offered for faculty members currently not on campus.
. Provide ongoing public relations on executive's behalf with visiting
scholars, donors, and other VIP's.
. Interact with university offices on behalf of the Department Chair to
facilitate communications and critical information exchange. Handles all
assigned communication and correspondence including sensitive and
confidential matters.
. Coordinate personnel functions such as hiring, evaluations, etc.
. Prepare College Bulletin copy and reviews course descriptions each year.
. Manage production of departmental brochure and other publications (i.e
SCRAWL-student publication, SharePoint)
. Organize course scheduling activities for the department; including
assigning time slots with input form individual faculty members, requests
course approvals from College Curriculum Committee assigns numbers for
courses offered, etc.
. Screen incoming calls and visitors, determining what contact or action is
required for satisfactory disposition.
. Arrange travel schedule for Department Chairs and meetings and events for
the Language & Culture Studies and Classics Department.
. Coordinates arrangements with internal or external vendors for travel,
lodging, refreshments, guest speakers, presentation materials and
equipment.
DIRECTV, INC., CREATIVE SERVICES DEPARTMENT, El Segundo, CA 2006 - 2009
An award winning in-house agency within the DIRECTV Corporation responsible
for conceptualizing, creating and producing over 350 projects a year in
addition to managing brand integrity.
Executive Assistant
Provided administrative support to the Sr. Creative Director On-Air, Vice
President of Creative Services and Creative Director Print. Reported
directly to Sr. Creative Director On-Air.
. Managed multiple projects in a fast paced environment supporting several
managers and teams in busy office environment.
. Maintained calendar of appointments, meetings, and interviews that
resulted in a smooth flowing, productive day.
. Arranged over forty domestic travel itineraries, coordinating all aspects
of airline and hotel reservations resulting in error-free arrangements,
which enabled travelers to focus on business projects and avoid delays.
. Prepared and distributed minutes of meetings in addition to preparation
of expense reports using Concur.
. On a daily basis, maintained contact database and filing system for Sr.
Creative Director.
. Collaborated with other company executives and managed relationships with
outside vendors.
. Researched and updated talent database.
. Researched and created a talent document separated by categories
including producers, writers, 2D and 3D designers, using Photoshop and
Word. Transferred information to a portable drive, then onto a server
thus providing a new talent research tool to department.
. Developed presentations and creative exploration boards for producers and
Sr. Creative Director.
. Improved viewing of Vice President of Creative Services calendar by Sr.
Creative Director by creating a link in iCal.
. Researched prospective design talent on Motionographer for hiring
purposes by reviewing their reels for different creative style.
. Organized and arranged supply room by using a labeling method including
color coded labels for easy accessibility for the department.
. Planned and managed multiple company events such as luncheons and offsite
trips.
. Created a department employee recognition program, which was adopted
company wide improving morale and job satisfaction.
HYMAN DESIGNS, Los Angeles, CA 2005 - 2006
Family owned Interior Design Company.
Executive Assistant
Provided high-level administrative support to the President by conducting
research, preparing reports, handling information requests, and performing
clerical functions.
. Used Auto-CADD program to utilize space planning solutions and expansion
on design concepts.
. Prepared communications for clients related to interior design concepts
space plan and layouts.
. Collaborated with architects, builders and clients in regard to design
and construction activities.
. Composed letters, scheduled and organized meetings and coordinated travel
arrangements.
. Developed budgets and developed interior decoration concepts and
furniture.
EDUCATION
B.S., Marketing, In Process, Woodbury University, Burbank, CA
A.A., Interior Design, Brooks College, Long Beach, CA
PROFESSIONAL AFFILIATIONS
Alpha Beta Gamma International Business Honor Society
National Dean's List
American Society of Interior Design
TECHNOLOGIES
Microsoft: Word, Excel, Access, PowerPoint, Publisher
Mac: Entourage, Snap Pro, iCal, Filemaker Pro
Adobe: Photoshop, Illustrator, PDF
SAP, Auto-CADD, PeopleSoft, Skype, Sharepoint
Contact this candidate