Administrative Assistant Project Manager

CINDY HAFER

Phoenix, AZ 623-***-**** (c) **********@***.***

SKILLS/EXPERIENCE

. Type - 75+ wpm accurately

. Operate general office machines - Fax, copier, 10-key

. Computer - MSWord, Excel, Outlook, WordPerfect; Quick Books, Adobe

Illustrator and InDesign, MatchMaker, Wordpress Website and other

specialized computer programs

. Research/writing - Nonprofit educational curriculum, press releases,

newsletters, correspondence, donor acknowledgements, advertising and

website; legal document preparation and investigation

. Proofreading/editing - Legal documents; letters/newsletters;

correspondence; content for website

. Designing/creating - Flyers, invitations, office forms/reports

. Receptionist - Phones, arranging/scheduling appointments, meetings,

conferences and travel, telephone sales and reservations

. Light bookkeeping - Processing donations with follow-up correspondence,

data entry, record keeping

. Organizational skills; detail-oriented

EDUCATION

. Some College (Business/Psychology/Art/Bible)

. American Express Travel School (Travel Agent, Hotels, Concierge) -

Certificate of Completion

WORK SUMMARY

. Advancement & Communications/Support Staff for 6-12 Principal &

K-12 Athletic Director

(8/2008 - 7/2010)

Jess Schwartz Academy, Scottsdale, AZ (K-12 Jewish Community Day

School)

Provided support (Administrative Assistant role) to 5-12 Principal

and the K-12 Athletic Director including

writing and editing various documents for the school and the

Athletics Program. Created and distributed

weekly newsletters, wrote press releases, edited/proofread various

documents, created and revised

desktop publications such as brochures, inserts, letters,

invitations, forms, flyers and other school

documents and marketing materials using Adobe Illustrator and

InDesign; designed, wrote, proofread and

maintained website content; assisted with data entry, and school

events including fundraising events;

assisted in scheduling school sporting events; maintained calendar;

assisted with MatchMaker Donor

Database; assisted with revision of school handbooks and other staff

activities

. Marketing Assistant (8/2007 - 5/2008)

Jewish Federation of Greater Phoenix, Scottsdale, AZ

Assistant to Marketing Director and Marketing Project Manager; assisted

in creating marketing materials such as posters, postcards, invitations

and forms; gathering and maintaining marketing and fund-raising contacts

with Jewish organizations as well as the media through emails and phone

calls; proofreading, editing, researching and writing brief articles for

advertisements and the website; searching for and tracking potential

donors; researching and tracking news stories and advertisements;

assisting with donor acknowledgements and record keeping; other

miscellaneous office duties such as making copies, preparing letters and

assembling signs; assistance with events; substitute front-desk

receptionist as needed

. Operations Manager & Volunteer Coordinator (11/2005 - 2/2007)

Interfaith Cooperative Ministries, Phoenix, AZ Food & Clothing Bank

Assisted Executive Director in management of facility and daily

operations; point of contact via telephone for clients, vendors, and

public; implemented and managed volunteer program (100+ weekly

volunteers); recruited volunteers and managed daily activities of clients

and volunteers; interviewed clients with special needs; maintained

accurate records of program and organization; light bookkeeping and

banking; designed procedures, forms and reports for daily/monthly

operations; ordered supplies and repairs; wrote articles for newsletters

and advertisements; maintained donor records and mailing lists;

represented organization at conference booths

. Administrative Assistant to Assistant Principal (7/2004-11/2005)

Washington High School, Phoenix, AZ Glendale Union High School

District, Glendale, AZ

Multiple calendar scheduling and coordination for sports and other school

events; maintained database of students' sports records; data entry of

statistical information for district-wide sporting events; analyzed and

processed athletic students' eligibility information for administration

and parents; provided administrative clerical duties for all coaches;

assisted part-time with bookstore sales and service; part-time

receptionist for front office

Resume for Cindy Hafer

P. 2

. Legal Typist (Part-time from home) (2004-2007)

For retired attorney James S. Freedman, Tempe, AZ

& for former legal secretary Virginia Hafer (sister), Phoenix, AZ

Typed, proofread, and edited various legal documents (such as: Articles

of Incorporation, securities questionnaire for purchase of stocks,

offering memorandum, prospectus, stock acquisition agreements, promissory

notes and debentures, letters, and bills) from home; also did legal

proofreading of depositions and court transcripts for sister who was a

legal secretary. Also assisted other lawyers in legal case, including

conducting research and proofreading court documents.

. Executive Assistant/USA Rep/Vice-President-Secretary of Board (3/2000-

9/2003)

Amitai Heritage Foundation, Phoenix, AZ Jewish nonprofit Ongoing -

Volunteer basis

One-girl office providing assistance for Founder/President; performed

entire office procedures: composed all correspondence; processed

donations and associated data entry, record-keeping, banking and reports;

initiated and maintained public contacts; scheduled appointments,

meetings, interviews and conferences; arranged travel; processed

mailings, faxes, emails; developed and maintained promotions and public

relations; created program materials, brochures, flyers; consulted

clients and networking contacts, promoted interfaith relations;

researched and wrote educational curriculum and articles; public speaking

and representation including interviews

. Admin Assistant to Director/National Church Ministries Coordinator

(4/1996-11/1999)

The Christian Jew Foundation, Scottsdale, AZ Nonprofit

1) Administrative Assistant to Director - Processed donations; handled

correspondence and telephone inquiries; data entry and record-keeping;

bulk and other mailings; advertising; devised forms, flyers, and

documents to workers and the public; scheduled, promoted and arranged

programs and events, speaking engagements, conferences, training

programs;

2) National Church Ministries Coordinator - Chief coordinator for

national scheduling of representatives for speaking engagements; served

as initial liaison for inquiries (telephone and correspondence); assisted

in establishing policies and procedures for all CMC's (church callers);

maintained records for Director

. Reservations Sales Agent (12/1994-12/1995)

Southwest Airlines, Phoenix, AZ Headquarters in Dallas, TX

Telephone reservations and sales with specialized computer program;

provided high level of customer service

. Bookstore Manager/Cashier-Receptionist/AR Clerk (5/1992-11/1994)

Student Services Arizona College of the Bible, Phoenix, AZ

1) Bookstore Manager - Administered entire bookstore operations; ordered

all textbooks; processed for resale; arranged and recorded bookstore

sales; maintained inventory records; handled book returns; prepared

invoices and credit memos for Accounts Payable

2) Cashier-Receptionist/Accounts Receivables Clerk - Answered student

inquiries; managed student accounts (receiving, recording, billing,

preparing payment agreements, etc.); recorded all incoming money (petty

cash, payments, donations); assisted with registration; supervised mail

room activities and performed other general office duties such as

devising, supplying and ordering forms

. USA Representative/USA; Secretary to President USA/The Netherlands

(Holland) (7/88 - 12/89)

Corrie ten Boomhuis Foundation & Museum in Haarlem, The Netherlands

(Holland)

Corrie ten Boom House, Inc., Phoenix, AZ

In USA: Vice Present/Secretary of the Corporation & American

Representative for the Museum in Haarlem, Secretary to President (located

in The Netherlands) - Performed all secretarial/administrative work for

the corporation in America, arranged itineraries, public relations,

correspondence, advertising, bookkeeping, ministry concepts.

Designed/arranged printing of brochures, business forms, stationery,

newsletters; processed office mailings, handling of bank

accounts/contributions; served as Board Member of corporation

In Haarlem, Holland: Secretary to the President and Advisory Board

Member; secretarial work of same nature for President of museum; Advisory

Board Member; assisted in daily oversight of museum operations.

REFERENCES AVAILABLE UPON REQUEST

Contact this candidate