Manager Executive Assistant
Resume:
ADRIANA M. PUZIO
Jersey City, NJ 07305
*************@*******.***
Qualifications
Seasoned executive assistant with several years experience supporting C
level executives and office management. Professional disposition,
accustomed to communicating with senior executives. Ability to multitask,
prioritize and work independently. Positive attitude and team player.
Employment
Lend Lease Americas Inc., New York, NY
April 2006 - Present
Executive Assistant to Director of Operations - Americas (prior business
unit CEO) & CFO - Americas / Office Manager
Top 10% of Employees in Customer Satisfaction Survey - 2007 & 2008 (survey
discontinued thereafter)
Executive Assistant Responsibilities
. Provide ongoing support for DOO and CFO, as well as other senior
executives including the General Counsel, commercial Transaction
Managers and Financial Analysts
. Function as a liaison between DOO, CFO and other company personnel as
well as external senior executives
. Maintain executive calendars; schedule and coordinate business/client
meetings and conference calls; schedule and coordinate audio, video
and web conferences
. Arrange travel, hotel and car reservations (domestic and
international) Determine the needs of the executive prior to arrival,
including ground transportation, directions, security access
. Prepare monthly expense reports and perform time entry
. Draft, revise and finalize correspondence, itineraries and meeting
minutes and compile required documents in standard company format
. Schedule and coordinate board meetings, executive leadership team
meetings, regional conferences, quarterly business reviews and
corporate events (domestic and international), including negotiating
contracts with hotels and other meeting venues and managing all
logistics
. Regional Director for internal community fund -- research local
nonprofit organizations; prepare and submit proposal for approval of
budget spending; organize and execute volunteer events; prepare status
report
. Establish and facilitate company intern program, including the
development of program materials and training workshops
. Prepare, compile and distribute monthly finance reports
. Answer telephones and determine nature of the call. Take action on
time sensitive matters and organize messages for follow up
Office Manager Responsibilities
. Manage office budget of $345,000 per year, determine projections for
next fiscal year and submit to board for approval
. Prepare monthly budget status reports for the General Counsel
. Code and obtain approvals for invoices and process for payment
. Meet and correspond with outside vendors and negotiate vendor
contracts
. Manage administrative support personnel
. Relocate 8,000 square foot office consisting of 20 employees from NJ
to NYC in 6 weeks. Prepare termination letters to vendors, negotiate
moving company contract, organize pack/unpack efforts, brief employees
on new office procedures, liaise with IT department to set up network,
computers and phones
. Interview potential hires; process new hire paperwork; conduct
orientation and training
. Assist in the completion of Disaster Evacuation/Recover Plan
. Organize and plan employee special events and holiday parties
Foundation Program Representative Responsibilities
. Manage Lend Lease Foundation budget of $15,000 per year
. Plan, coordinate and manage corporate events designed to enhance
personal and career development
. Initiate and implement creative ideas for office bulletin board and
office communications
Other Initiatives
. Created and maintained office newsletter
. Organized and managed Global Employee Survey participation
. Researched and contributed toward the approval of office "summer
hours" (work life balance initiative)
. Member of Women's resource group
Dr. Dario J. Cunico, DDS
January 2004 - April 2006
Executive Assistant, Rockaway, NJ
. Office manager for four dentists and two dental hygienists
. Performed billing and data entry, insurance claims submissions and
formatted referral letters to correlating doctors
. Liaison with insurance companies regarding coverage, pre-
determinations and claims status
. Interacted with patients regarding scheduling, referrals, treatment
plans and payments
BMW Corporate
February 2002 - January 2004
Executive Assistant/Accounts Payable, Mt. Olive, NJ
. Supported President and department managers
. Managed vendor account budgets up to $300,000 and released invoices
for payment
. Assisted with payroll and production utilizing SAP
. Trained new employees
. Released and tracked dealer orders using BMW mainframe
. Secretary to Safety Committee
. Created news briefs and bulletin boards for internal employees
Education
BS, Human Services and Management, 2006
University of Phoenix, GPA 3.8
AA, Liberal Arts, 2002
County College of Morris, Randolph, NJ
Related Experience/Training
. Team Leader Training - Sixth Cigma
. Essentials of HR Management - Society for Human Resource Management
. 7 Habits of Highly Effective People Workshop- Franklin Covey
. Business Writing Workshop - SkillPath
. IIF Safety Workshop - JMJ Associates
Computer Skills
Word, Excel, Power Point, Internet, Outlook, JD Edwards, Sonexis Conference
Manager, Adobe Professional, Sharepoint, Raindance, Carlson Wagonlit
Travel, Axiom Travel, LAERS Expense Reporting Tool, SAP, Dentrix
References available upon request
Contact this candidate