Administrative Assistant Executive

Brittani Hidahl

**** ****** ****** #** . ******, OR 97401

PHONE: 916-***-**** . E-MAIL: *******@*******.***

EDUCATION

California Polytechnic State University, San Luis Obispo, California

Bachelor of Arts: Communication Studies, Minor: Psychology, December

2009

ADMINISTRATIVE EXPERIENCE

Action Home Nursing Services, Inc.

El Dorado Hills, CA

Administrative Assistant

January 2010 - September 2010

. Developed and implemented administrative tracking systems which

improved agency efficiency by 30% and provided significant cost

savings

. Independently designed and executed new cataloguing system for

medical record management

. Performed concurrent and retrospective audits of HR personnel files

Cal Poly Advancement, Special Events

San Luis Obispo, CA

Special Events Student Assistant

December 2008 - December 2009

. Assisted with confidential documentation of naming projects (on-

campus rooms, laboratories, etc.)

. Provided on-site assistance at events, including check-in and

clean-up

. Served as greeter for Presidential events

. Successfully planned, from beginning to end, an event for over

200 Cal Poly retirees

. Routinely accessed private donor information from

confidential database

. Assessed data and helped to determine guest lists for events

. Formatted/ managed event calendar, both electronic (Zimbra)

and hard copy (Publisher) versions

. Answered special event phone line fielding calls from donors,

alumni, prospects, parents, retirees and students

Cal Poly Advancement, Planned Giving & Endowments

San Luis Obispo, CA

Advancement Student Assistant January

2007 - December 2008

. Maintained filing system for scholastic awards, endowments,

trusts and prospects

. Created planned giving specific documents for distribution

and publication

. Transcribed Planned Giving Director's contact reports after each

trip and added to BSR Advance database

. Maintained calendars using Oracle and Microsoft Outlook

. Created reports for Associate Vice President to report back to

Foundation Board, colleagues and college fundraisers

. Downloaded data from BSR Advance into reports (Excel) to show

fundraising totals, individual meetings, new prospects, and

contacts

Sterling Research Corporation

Cameron Park, CA

Executive Assistant Jan

2006 - Sept 2008, FT and PT positions

. Implemented new filing system for exhibit schedules and documentation

. Transcribed audio files for use in DVD presentations at exhibits

. Organized travel reservations for the Executive's extensive travel

schedule

. Created and catalogued travel expense reports

COMPUTER SKILLS

Proficient in MS Word, Excel, Power Point. Experience with Publisher,

Photoshop, PageMaker, InDesign.

ACADEMIC ACHIEVEMENTS AND AWARDS

Graduated Cum Laude with a 3.67 GPA

Dean's List: Fall 2006, Fall 2007, Winter and Spring 2008, Winter,

Spring and Fall 2009

Member of the National Society of Collegiate Scholars

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