Manager Accounts Payable

Summary

Extensive experience in all aspects of managing a small office with

additional Accounts Payable experience in a high-volume setting.

Particularly effective in initiating improvements and investigating

discrepancies; thinking creatively; and producing detailed, accurate

results. Areas of expertise include:

. Full-charge Bookkeeping

. Financial Reporting

. Office Management

. QuickBooks Pro

. MS Office (Outlook, Word, Excel, Publisher)

. Accounts Payable

. Accounts Receivable

. Payroll

. Reconciliations

. Data Analysis

.

Achievements & Skills

Finance: Financial Reporting, Recordkeeping, Bookkeeping

< Proven ability to produce detailed and accurate financial reports.

. Handled all financial aspects of a 60-employee service business.

. Significantly reduced preparation time for 12 monthly financial

statements and quarterly reports by designing linked and

consolidated spreadsheets in Excel.

. In collaboration with Director of Vendor Management, reduced number

of overdue invoices from 58% to 21% within 2 months.

. Tracked over 1800 invoices per month through approval and payment

process.

. Supervised recordkeeping for a 12-kitchen college food service

operation.

. Worked closely with Executive Director in preparing budgets and

other reports.

. Processed A/R, A/P and payroll in various settings.

Administration: Supervision, Human Resources, Operations, Data Management

< Experienced supervisor, facilities manager and human resources

coordinator.

. Interviewed, hired, trained, supervised and evaluated staff of

four.

. Performed all customary HR functions for a 20-employee company.

. Functioned as facility manager for small company; hired and

supervised contractors and oversaw their work.

. Assisted start-up business in creating legal entity and setting up

record keeping.

. Designed and maintained donor database, improving communication

with donors.

. Maintained retail inventory and pricing database of over 50,000

items.

Communications: Advertising, Staff Development, Training

< Demonstrated talent for graphic design, publishing, editing and

training.

. Opened communication between departments to shorten turnaround time

for invoice approval and payment.

. Worked with owners and advertising professionals to create new

image, including logo and other marketing materials, for growing

holistic health care practice.

. Wrote procedural manuals for managers and employees.

. Conducted new employee orientations.

. Trained employees in use of computer software.

. Organized and trained inexperienced front desk staff.

Professional Experience

< Business Manager, The Montessori Foundation, Bradenton, FL 2007-

2010

Kept financial records and prepared reports, including A/P, A/R,

sales tax, forecasting and budgeting. Managed database and magazine

subscription renewals. Provided customer service.

< Accounts Payable Data Analyst, Global Signal, Sarasota, FL, 2006-

2007

High-volume Accounts Payable. Maintained unpaid invoice tracking

spreadsheet in Excel and entered invoices into PeopleSoft

Accounting module.

< Independent Contractor, Sarasota & Alachua, FL, 2004-2005

Assisted small companies with office management on a temporary

contractual basis.

< Administrative Assistant, BillingNetwork, Sarasota, FL, 2003-

2004

Managed accounts payable and receivable, HR, payroll and facility.

Published quarterly newsletter. Supervised receptionist.

< Accounts Manager, Alternative Assistance, Inc., Sarasota, FL,

2000-2003

Responsible for billing, collections, accounts payable, payroll,

and HR. Assisted with scheduling, client interviews and family

meetings. Published newsletter.

< Office Manager, Outright, Portland, ME, 1999-2000

Designed and maintained donor database for non-profit teen center.

Assisted Executive Director with grant reporting. Performed

additional administrative duties.

Education

< M.Ac. Acupuncture, The Traditional Acupuncture Institute, Columbia,

Maryland.

< B.S. Human Development, University of Maine, Orono, Maine.

< First-year accounting courses, University of Maine, Auburn, Maine.

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