Administrative Assistant Executive
Resume:
MELISSA HORNER
**** ****** ***., **********, ** 94588 (Home) 925-***-**** (Cell)
(Email) *******.******@***************.***
Professional Profile
Extensive administrative and project management experience. Excellent
problem-solving skills, detail oriented with a dedicated work ethic. High-
proficiency in technology, self motivated with a team player spirit.
Experience
Heidrick & Struggles
El Segundo, CA 2004 -
2009
Executive Assistant to Partner(s)
o Served as the project coordinator for each executive search or business
development proposal ensuring all
communication, documentation and data entry was conducted/executed with
the highest standards of quality
o Handled extremely confidential material with discretion
o Managed multiple and high level priorities simultaneously while
prioritizing work assignments
o Conducted degree/experience verifications on all finalist candidates
using HireRight software
o Arranged and scheduled complex meetings, interviews and travel for
partner, clients and candidates
o Maintained partner(s) email and daily calendar
o Prepared resumes, search reports, client correspondence and expense
reports using PowerPoint, Excel and other related products to search
Trust Center of America, Inc.
Bismarck, ND 2003
Executive Assistant to CEO
o Managed the office area, serving as administrator, secretary and
receptionist
o Composed and directed written communication to various clients and worked
closely with Board of Directors
o Served as a backup to operations and trust administration personnel
o Arranged appointments within and outside the company; i.e. United Bancor,
Ltd. and its subsidiaries
o Prepared and organized PowerPoint presentations for CEO for monthly board
meetings
Mattel, Inc.
El Segundo, CA 1999 -
2002
Executive Secretary / H.R. Administrator
o Scheduled executive and client group interviews
o Coordinated extensive travel arrangements; travel and expense report
preparation on XMS automated system
o Assisted team in completing EOS Survey and actions for all client groups
o Organized focus groups and round table meetings for EOS follow up
o Prepared and organized Q.O.R. books for all client groups; Operations,
Global I.T., Finance, Legal and B.P.D.
Team One Advertising
El Segundo, CA 1992 -
1999
Administrative Assistant / Production Coordinator, 2/96 - 5/99
Assistant to Director and three senior production managers on fast-paced,
(multi-M$) Lexus account
o Coordinated travel arrangement; travel and expense report preparation and
reconciliation; vendor invoicing
o Ordered, tracked and expedited vendor materials and deliverables
o Maintained extensive art file/reprint library along with vendor sample
materials
Media Coordinator / Assistant Media Planner, 4/95 - 2/96
o Reserved and implemented newspaper buys for every region of (account)
AmericaWest Airlines
o Opened and maintained contracts with over 100 newspapers
o Created extensive newspaper database; streamlined planning and insertions
of ads
Administrative Assistant, 3/92 - 4/95
Assistant to Media Director and senior media managers in support of all
accounts
o Extensive calendar management; coordination of meetings
o Correspondence, presentation materials, insertion orders
Technical Skills & Education
Microsoft Office 2007~ Word, Excel, PowerPoint, Outlook; PeopleSoft; Search
Palace and Encore; FileMaker Pro; OrgPlus 3.5;
Novell GroupWise; Donovan Data Systems; HireRight; XMS Reporting Systems,
Internet / Intranet
General Business Education; Bismarck State College, Bismarck, North Dakota
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