Data Entry Assistant

OBJECTIVE: To secure a position where my diverse skills and legal

experience can be utilized to the benefit of the company

EDUCATION: PASADENA CITY COLLEGE

AA DEGREE

COMPUTER SKILLS & EXPERIENCE

Operating Systems: Windows 95/98, MS Word 2000 - 2003, ME and XP,

PowerPoint, Access, WordPerfect/Corel versions 7-12 Microsoft Word 6,

Office 97, 2000, 2002, 2003 and 2007

Languages: English and Spanish (Speak, Read and Write fluently)

Receptionist: Experience with Rolm, Mitel, Merlin, Meridian, Toshiba, and

AT&T (20 years)

OFFICE SKILLS

Typing - 55 wpm accurately, word-processing, proofreading documents speed

writing shorthand (Gregg), transcribing from Dictaphone, and use of

scanners, photocopiers and fax machines.

Accounting / Bookkeeping: Data Entry 10,000 ksph, 10-Key by touch,

QuickBooks, Quicken, Excel 2003, Amicus, Elite (legal software)

spreadsheet, charts, A/P & A/R, Principle of Accounting

PROFESSIONAL EXPERIENCE:

09/08 - 09/09 STIVERS, APPLE ONE STAFFING, ADVANCED RESOURCES LLC

TEMORARY/PERMANENT EMPLOYMENT SERVICES

JOB TITLE: Proofreader / Secretarial Assistant

Temp assignments for a medium worker's compensation defense

firm. Proofread documents, from online dictation. Prepared,

scanned and placed into final copies for mailing out. Drafted

letters and prepared letters for clients, adjusters, applicant

attorneys, prepared AME's QME's reports with proof of services

and filed with the WCAB court. Answered and screened all phone

calls, took messages e-mailed or transferred to voice mail.

Reserved conference rooms for deposition hearing, Calendared

mail, organized and put together case file folders. Ordered

supplies and performed other administrative duties as requested.

JOB TITLE: Typist / Foreclosure Loan Processor

Reported to LPS (Lenders Processing Services) a company which

specialized in organizing and servicing, default, risk

management and data, capital markets, real estate, other

industries and loss mitigation located in Irvine, CA. Typed and

proofread foreclosures and notices of default documents on homes

that were going to be reposed. Heavy data entry, time

management, very detailed. Requirement daily, a quota

production of 25 documents entered on database as requested by

the departmental supervisor

JOB TITLE: Senior Office Assistant

Senior Office Assistant for South Coast Air Quality Management

District, reporting to the Quality Control Supervisor and

Departmental Manager. Printing out and following up with daily

service orders from testers to receive approval from our

District Inspectors to perform these tests at different gasoline

facility stations and to pass. Heavy data entry of all these

tests performed and filing them for future retrieval.

02/07 - 09/08 LAW OFFICES OF ROBERT B. REEVES

Santa Ana, CA

JOB TITLE: File Clerk / Records (Independent Contractor )

Organized files and indexed pleadings and discovery documents

for Personal Injury, (Plaintiff) attorneys i.e. Recorded dates

and case names of all old or inactive file cases, attorneys who

handled the case, and settlement agreements dates. Updated all

closed case files, scanned into database and saved as to a (PDF)

format, boxed and sent out to a Scanning Center and then

shredded or destructed once these were saved. Data entry input

of new and active cases on brand new software created of new

client file cases and recordkeeping of all inactive (closed) and

active cases.

01/06 - 02/08 FRED H. MIDDAUGH & ASSOCIATES

Seal Beach, CA

JOB TITLE: Receptionist / Office Assistant

Prepared intake sheets and retainer agreements for new potential

clients. Plaintiff's attorney specialized in Wills & Trust,

Probate and Estate Planning, Family Law, Elderly Law,

Conservatorship and Guardianship, also in Personal Injury and

Worker's Compensation. Composed and drafted letters to opposing

counsel, clients, insurance companies and physicians. Answered

all clients' incoming calls for attorney and paralegal, and took

extensive written messages, or sent them an e-mail. Prepared

Living Wills, Trusts and Amendments. Prepared and typed

judicial forms for Family Law, (Plaintiff) and filed with court.

Downloaded legal forms from the internet (Westlaw, Lexis

Nexis). Calendared/docketed, the daily mail i.e. depositions,

attorney / client meetings, and trial hearings. Sorted bills,

matched them against invoices and prepared and cut out checks

for payment, updated general ledger on (QuickBooks). Indexed

pleading and discovery, and updated all file clients clip

folders, collected all incoming faxes, recorded and delivered

them. Photocopied, scanned documents as to (PDF); prepared mail

for mailing, ordered supplies, and ran small business errands to

bank and post office.

10/05 - 01/06 LEWIS, BRISBOIS, BISGAARD & SMITH LLP

Los Angeles Office, CA (Independent Contractor)

JOB TITLE: Litigation File Clerk / Records

Large Defense Firm in downtown Los Angeles held a file clerk

position for a group of litigation attorneys, paralegals and

secretaries. Answered phone calls and screened to partner and

secretaries, indexed pleadings, and discovery. Updated file clip

folders of clients, i.e. correspondence, attorney notes, e-

mails, client documents, invoices, research, subpoenas,

deposition transcripts, etc.

06/04 - 09/05 MICHELMAN ROBINSON LLP

Santa Ana, CA

JOB TITLE: Receptionist / File Clerk

Administration duties i.e. opened and calendared/docketed mail,

answered switchboard screened calls to secretaries, or voice

mail system. Downloaded some court forms from Lexis Nexis and

assisted secretary in preparation for E-filing (Construction

Defect). Prepared legal documents, for opposing counsel re

collection accounts of businesses clients, attached proof of

services and filed with court. Recordkeeping of time slips,

kept control of office chart regarding staff and attorneys

whereabouts. Updated firms weekly calendar, sorted bills of

company's business expenses and travel, A/P matched invoices and

prepared checks for payments, and updated general ledger.

Ordered office supplies, arranged for travel, reserved

conference rooms for meetings and deposition hearings. Indexed

pleadings and discovery, updated clients file folders

correspondence, e-mails, attorney notes, etc.

10/00 -04/04 TIMOTHY J. DONAHUE

Orange, CA

JOB TITLE: Receptionist / Office Assistant / Interpreter

Worker's Compensation Firm. Opened and calendared mail answered

all phone calls and screened. Assisted with interviews of

Spanish speaking clients, prepared their intake sheets and

retainers. Calendared the mail, i.e. recorded trial hearings and

depositions. Drafted letters and pleadings prepared and filed.

Attended attorney's Spanish-speaking clients; by translating

their legal documents and informing them of their upcoming

depositions and trial hearings. Set up and follow-up with

client's medical treatments. Prepared correspondence to opposing

counsel, employers and insurance companies. Updated file case

file folders daily.

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